Course and Program Forms
In order for course or program proposals to be added to a Curriculum Committee meeting agenda, proposals must have been approved by the responsible Dean and moved the next step in the workflow by the due date. Proposals should be submitted to the Dean before the due date, to allow time for review.
Starting Fall 2023, ALL new and revised credit courses and programs will be submitted using the Watermark Curriculum Management System (CMS). Non-credit proposals: NC courses and certificates will continue to use the current forms and submission process for the time being.
Notes
If you would like help with curriculum proposals, contact the Curriculum Team
See the Curriculum Committee Review Guide to learn more about what should be included in proposals
Proposal applications must be complete, with any required attachments
New programs cannot be marketed until they receive approval from Lane's accrediting agency, NWCCU
Financial aid cannot be approved for programs of 45 credits or more until they receive approval from the accrediting agency, Northwest Commission on Colleges and Universities (NWCCU)
Log into the Curriculum Management System: http://login.watermarkinsights.com
CMS view-only link: https://iq5.smartcatalogiq.com/en/Catalogs/Lane-Community-College/Home
Guide: How to Navigate the CMS
Watermark system emails are set to go out on Fridays, and will be sent if a proposal has been moved to the next step in the workflow or if it is in someone's review queue.
Course Forms
It is recommended to make a copy of or download the guide for the form you plan to use;
the guide will help you plan what to enter into form fields
Revise Course
Guide: How to Fill out the Revise Course Form
Use this form for:
All course revisions (subject code, number, credits/hours, requisites, outcomes, descriptions)
Common Course Numbering (CCN) revisions
Attribute applications (i.e., Arts & Letters, Human Relations, etc.).
Attribute applications must be filled out separately and attached to the proposal.
View the Revise Course Approval Workflow
1a-Revise Course - Review and Approval Workflow.pdfNew Course
Guide: How to Fill out the New Course Form
Use this form for:
New courses, including any that are part of a program proposal (submit all courses separately)
Making 199/299 experimental courses permanent
Requests to reactivate courses
View the New Course Approval Workflow
2a-New Course - Review and Approval Workflow.pdfInactive Course
Guide: How to Fill out the Inactive Course Form
Use this form for:
Requesting inactivation and to have the course removed from the catalog.
Departments are notified each year about courses that have not run for three years, but if you know you are discontinuing a course, it is best practice to have it removed from the catalog.
View the Inactive Course Approval Workflow
3a-Inactive Course - Review and Approval Workflow.pdfProgram Forms
It is recommended to make a copy of or download the guide for the form you plan to use;
the guide will help you plan what to enter into form fields
Revise Program
Guide: How to Fill out the Revise Program Form
Use this form for:
Proposing annual program revisions.
CTE program check-ins will still be scheduled Oct-Feb to go over proposed changes and to discuss other program issues. Work with the Curriculum Team before using this form.
4a-Revise Program - Review and Approval Workflow.pdfNew Program
Guide: How to Fill out the New Program Form (download or make a copy)
Guide: How to Fill out Program Requirements (download or make a copy)
Use this form for:
Entering new program proposals
Note: BAS program proposals require additional documentation; see link below for details
Before you use this form, contact the Curriculum Team for training and to map out the timeline and estimated program launch date.
For new programs, you must include local and regional industry data. The state requires, at minimum, inclusion of one Occupation Profile for Lane County from the Oregon Department of Employment. If the Occupation Profile is missing any data, or you cannot find jobs related to your program, you will need to work with local industry partners to fill out and submit the Supplemental Occupation Profile form (one or the other is required).
5c-New Program - Review and Approval Workflow.pdfSuspend Program
Guide: How to Fill out the Suspend Program Form
Use this form for:
Indicating program suspension and teach-out plans.
Contact the Curriculum Team before using this form: We will help you create a teachout plan and map out the timeline for suspension.
6a-Suspend Program - Review and Approval Workflow.pdfAdditional Course and Program Forms
How to Review or Approve Proposals
If you are an approver in the system (Dean, AVP, VP), use this guide to aid in reviewing and approving proposals.