Administering Parent Survey
Key Information for Administering the SQS Parent Survey 

Parent/Guardian Survey Distribution Guidelines

• Schools should distribute parent letters and/or survey packets to all parents/guardians of students in Grades K-12.

• One parent/guardian may complete one survey for each K-12 student.

• Do not distribute surveys based on "oldest" or "youngest" students; ensure each student receives a parent letter or survey packet.

• If parents are separated/divorced, the primary caretaker should complete the survey for the student. (Only one survey packet
  should be given per student.)

• The parent letter and survey are available in 15 languages. These translated surveys will be accessible in December at http://arch.k12.hi.us/reports/sqs. (Use the drop-down menu to select the current school year and the desired language for
  the parent letter or survey.)

Communicating with Parents

• Decide how to inform parents about completing and returning the School Quality Survey (SQS).

• Consider innovative methods to maximize survey return rates.
  
  

Online Survey Responses

• Most parents will complete the survey online.
  
  

Hard Copy Survey Responses

• Do not write or print personally identifiable information on the surveys or envelopes to protect anonymity.

• Do not open returned parent surveys; they must be returned in sealed envelopes.

• If surveys are returned with or without an envelope, place all surveys in a single large envelope and return them via
  the DOE courier to:

Accountability Section
Kaimuki Middle School Room C-202
Attention: Evaluation Specialist for SQS

• If a student loses a survey packet, provide them with another or ask the parent to call (808) 307-3650 to request a replacement.
  (This information is also included in the parent letter.)

• Any incentives to increase survey return rates must not be tied to students' grades or academic extra credit.
  
  

Tracking Parent Surveys

• Keep track of the exact number of parent surveys distributed.

• The number of surveys distributed should closely match your January enrollment count for students in Grades K-12.