Vendor FAQ – MHSAF Holiday Food & Craft Fair 2025

Participation & Registration

How much does it cost to participate?
Please visit our Booth Fees & Information page for descriptions of booth types and associated fees.

When does vendor registration open for the 11/22/25 Holiday Fair?

• Returning Vendors: Opens June 2, 2025 at 12:00 PM and closes June 10, 2025 at 4:00 PM to prepare for public launch.

• Open to the Public: Begins June 12, 2025 at 12:00 PM.
  
  

Who qualifies as a Returning Vendor?

A Returning Vendor is someone who participated in the same event the previous year. If you joined us for the November 2024 MHSAF Holiday Food & Craft Fair, you're eligible for early registration for the upcoming event on November 22, 2025.

What is the registration deadline?
Registration remains open until all booths are sold. A waitlist will be opened once the fair is full.

How do I register as a vendor?
Registration is online only. A link to the registration site will be posted as soon as it becomes available.

Registration Requirements

What is required for a completed vendor registration?

To complete your registration, you must:

• Read and agree to our Terms & Conditions

• Submit the online registration form (fully completed)

• Pay booth fees in full

• Provide a valid GE tax license

• Email product photos to craftfairs@mhsathleticsfoundation.com, or provide a link to your website/social media with product images. Please note that these images may be used to promote your participation in the event on our social media channels.

• Food vendors must submit a Certificate of Insurance (COI) naming: Mililani High School, MHS Athletics Foundation. and the Hawaii Department of Education as additionally insured

Note: Registrations missing any of the above by July 1, 2025 are subject to cancellation and refund.

Booth Information

How are booths assigned?
During registration, you'll choose a booth type and may list your preferences.

• Returning Vendors: We will do our best to place you in the same booth as the previous event if requested (not guaranteed).

• Final booth assignments are at the discretion of MHSAF and Mililani High School.
  
  

Can Returning Vendors purchase more than one booth?
During Early Registration, Returning Vendors may purchase up to the same number of booths as they had last year, provided all booths are for their own business. If you need more space, you’re welcome to purchase additional booth(s), up to  a total of 3, once General Registration opens to everyone.

Please note: Reselling or reserving booths for others is prohibited.

Can I share my booth with another vendor?
Yes, you may share your booth. Please note:

• You must indicate in your Registration Form that you are sharing a booth. 

• The secondary vendor is not eligible for Returning Vendor status next year

• They will not receive a parking pass and must find alternative parking

• The primary vendor is responsible for sharing all event communication

• Secondary vendors must submit:

  • An abbreviated registration form

  • GE tax license

  • COI (if food vendor)

  • Product photos
    Their participation is subject to MHSAF approval.
    
    

Additional Info

When will I receive my Vendor Confirmation Packet?
You will receive periodic email updates after registration. In October, we will mail your Vendor Packet to the address on file. It includes:

• • Event instructions

  • Confirmation placard

  • One parking pass per paid booth (non-duplicable)
    
    

How do I update my contact information?
If your mailing address or cell phone number changes, email us at craftfairs@mhsathleticsfoundation.com to ensure you don’t miss important communication.