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Outdoor Stallholder Registration Information
The food stall area will be located next to the indoor venue building, near the outdoor entertainment plaza. Visitors can enjoy performances and outdoor activities in the adjacent area. Access to the outdoor area is free, so we anticipate a large number of visitors. Pass holders for indoor venues can freely come and go between the indoor and outdoor venues, so there are probably many people who repeatedly visit the street stalls.
Japan Fiesta aims to introduce Japanese culture, so visitors to the street stalls expect Japanese food. However, since it is necessary to satisfy the appetites and tastes of many visitors, we do not limit ourselves to Japanese food. Therefore, the application schedule for food stalls is arranged in the following order: (1) sponsor, (2) local Japanese community, (3) Japanese food, and (4) international food. Places will also be assigned in the same order, starting with those closest to the main venue building.
For non-sponsored general vendors, when you are ready to register, please first purchase site space through the online shopping system below. (GST will be added to the displayed price.) A special discount of $200 applies to JSC members. Please obtain a discount code from the Japanese Society of Canterbury office before payment, and enter the code when paying.
After payment, when you receive a confirmation email (automatic reply), please make a note of the number listed.
Next, select Outdoor Food/Goods Stalls in the registration form below, fill in the required information, and submit.
We will close the application as soon as we run out of space. After the deadline, those who wish to open a store can register on the waiting list.
The outdoor stall area is divided into "Food Tent Street" and "Food Van (Trailer) Street". The tents (gazebos) used in Food Tent Street are the property of the Japanese Society of Canterbury (JSC), which kindly lends them out free of charge.
Please note the following for the Food Tent Street vendors.
・The vender cannot bring in their own gazebo.
・If the vender damages the gazebo due to negligence or accident during use, please report it to the event management immediately.
・If compensation or repair for damage to the gazebo is required, the vendor, the event management, and JSC will negotiate separately from the contents of the "Terms and Conditions".
*GST will be added
Please purchase for only those whose maximum power consumption exceeds 2400W.
Indoor Boothholder Registration Information
Indoors; we will provide a space where general goods and food (food that does not require cooking) can be sold, sampled, exhibited, and demonstrated. Admission pass holders will return to the indoors for stage entertainment special, exhibitions and many other cultural experiences.
Indoors; we will provide a space where general goods and food (food that does not require cooking) can be sold, sampled, exhibited, and demonstrated. Admission pass holders will return to the indoors for stage entertainment special, exhibitions and many other cultural experiences.
Non-sponsored general booth applicants should select Indoor General Booth in the registration form below and fill in and submit the necessary information. After confirming the store location, please follow the instructions and promptly complete the payment procedure.
Indoor booth opening location confirmation method
Indoor booth opening location confirmation method
The application placement for indoor boothholders is arranged in the following order:
Sponsor of 3 or more sections
Sponsor of 2 sections
1 section sponsor
General exhibitors of 2 sections + registration first-come-first-served basis
1 section of general exhibitors + registration first-come-first-served basis
Due to the structure of the indoor venue, the layout of the booths is quite limited, so please understand.
In addition, if there is no more space for the store, we will guide the registrants who could not allocate a place to register on the waiting list.
A special discount of $200 applies to JSC members. After confirming the name of the member registered on the registration form, we will process the payment with the discount amount.
Providers of free cultural experience services that satisfy visitors may receive discounts on participation fees and may be given priority to secure a place, as well as sponsors. If you think you are eligible, please select "Other" in the "Entry Category" field on the registration form below and contact us.
Japan Fiesta 2023 Boothholder Registration Form
Japan Fiesta 2023 Boothholder Registration Form
Japan Fiesta Boothholder Registration Terms and Conditions
Japan Fiesta Boothholder Registration Terms and Conditions
By registering for a Japan Fiesta Boothholder, you are agreeing to abide by all these Terms and Conditions.
‘Boothholder’ means a company, individual or group and its/their staff and associates who book and run a booth or space at Japan Fiesta 2023.
Any Food stall holders - individuals, groups or companies cooking and/or selling any type of food at Japan Fiesta - will also be registered under ‘Japan Fiesta Boothholder’.
Make sure your booth set-up does not raise any health and safety issues. All Boothholders and associates must have read and understood ‘Japan Fiesta Health and Safety plan’ which shall be provided prior to Japan Fiesta 2023.
Please keep your area as clean and tidy as possible. Be mindful of your neighbouring booths. Abusive or violent behaviour shall not be tolerated.
Please do not place items in front of, or otherwise block, the fire exits. Weapons, dangerous goods, drones and non-service animals are prohibited.
Drugs, alcohol*, smoking and vaping are all forbidden at the venue at all times. *Sales and consumption may be allowed only for approved alcohol license holders and consumption in a dedicated area. Please contact Japan Fiesta NZ Committee regarding this matter.
Absolutely no flames, naked or contained, are allowed. In case of fire, evacuation should be commenced. Please exit the building immediately using the nearest Fire Exit, and/or follow the fire warden’s and security staff’s instructions.
We recommend that you wear face covering and use hand sanitisers often. Other Covid related compliance shall be adopted as required at such times Government Covid regulations are changed. The need for full compliance with all Covid related requirements and any future changes must be understood and accepted by all Boothholders.
Japan Fiesta is a family-friendly event. Adult items are allowed providing those items do not breach NZ law or Censorship standards. You must ensure your displayed work is suitable for all ages.
Pirated goods and merchandise are not permitted at the event. Japan Fiesta NZ Committee reserves the right to remove such material and Boothholders from the event if there is reasonable doubt as to the authenticity of the product/s.
Any damage done by the Boothholder to the booth area and the venue during Japan Fiesta 2023, any associated repair costs, and consequential financial loss to the venue management/Japan Fiesta NZ Committee, are your responsibility. If you see any pre-existing damage such as scratches and dents, please tell us before you set-up.
No Participation fees are refundable in case of cancellation. However, refunds of sponsorship fees are subject to the terms of the Agreement.
If Japan Fiesta 2023 cannot be held due to Covid restrictions, it will be postponed and a new date will be advised at the time of cancellation. Your registrations will still apply for the new date. If the new date isn't suitable for you, you must request a refund within two weeks of the postponement announcement.
Any extra or related Food Registration cost required by city council to set-up and run your Boothholder booth to cook and/or sell any type of food are your responsibility.
Japan Fiesta NZ Committee reserves the right to refuse/remove any signage, advertising or displays in any event area, including Boothholder’s booths, if it is in conflict with the commercial interests of Japan Fiesta NZ Committee/Japan Daisuki Ltd and/or venue management, or poses any risk to the general public, is offensive in any way or for any other legitimate critical reason as decided by venue management/Japan Fiesta NZ Committee.
Limitation of Liability
Japan Fiesta NZ Committee/Japan Daisuki Ltd will not be liable for any failure to perform their obligations under this Agreement where such failure is caused by events beyond their reasonable control.
While care is taken to keep Boothholders’ property safe, the Japan Fiesta NZ Committee takes no responsibility for lost, stolen or damaged property during set-up or on event day. Any transactions made between Boothholders and customers are entirely the responsibility of said parties, not the Japan Fiesta NZ Committee.
Without limiting any exclusion of Japan Fiesta NZ Committee/Japan Daisuki Ltd’s liability under the Agreement, their maximum aggregate liability under or in connection with this Contract shall not exceed the total amount payable by the Licensee in respect of the Event Licence provided pursuant to this Contract.
Japan Fiesta NZ Committee/Japan Daisuki Ltd will not be liable for any loss of profits or any consequential, indirect or special loss, damage or injury of any kind whatsoever suffered by the Licensee arising directly or indirectly from any breach of any of their obligations arising under or in connection with this Contract or from any cancellation of this Agreement or from any negligence, misrepresentation or other act or omission on the part of the venue management, its employees, agents or contractors.
The Japan Fiesta NZ Committee shall not be held responsible for any Copyright and/or Trademark infringements made by Boothholders, anyone sharing their Table, or anyone they may sell items on behalf of. Any legal action that may result from copyright and/or trademark infringement is the sole responsibility of the Boothholders. By Registering as a Boothholder you agree to legally indemnify The Japan Fiesta NZ Committee and Anime New Zealand against any such legal action.
By registering you agree to receive emails about Japan Fiesta 2023 and collateral information.
Due to the Covid 19 pandemic Japan Fiesta 2023 will be subject to all Government requirements as at the time of the event.
If anyone is denied access to Japan Fiesta for any reason pertaining to NZ Government COVID19 regulations no refund of any Fees shall be made. It is your responsibility to assess whether you will be able to fully comply with any Government regulations in force at the time of the event.
Breaches of the above requirements may result in a Boothholder Registration being cancelled. In that case, no refund for registration fees will be provided. If the Japan Fiesta NZ Committee cancels the Boothholder Registrations under this clause it shall not be liable to pay the Boothholder any compensation for loss or damage and will have no further legal obligations with respect to them.
The Japan Fiesta NZ Committee, represented by Japan Daisuki Ltd. All rights reserved. All decisions are final.
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