Tips for Keeping Your Zoom Meeting Safe

• Carefully read the Privacy statements to better understand the risks to the privacy of your organization’s data

• Refrain from posting the login details to the virtual meeting on insecure and open platforms (e.g. Twitter, FaceBook, Public Web Pages, etc.)

• Configure your virtual sessions to be private versus public. This reduces the risk for uninvited participants

• Refrain from discussing business confidential or details containing personally identifiable information (PII) or other sensitive data types, during virtual meetings

• Educate users on what to expect and when to expect invitations. Note: There are malicious users who are spoofing legitimate companies and sending phishing fake emails for virtual meetings. Users who click on these links can become victims of phishing attacks and malware downloads

• Set passwords for your meetings and only distribute that information to invited attendees (passwords - as of 4/4/20 this should be automatic)

• Use valid email addresses for attendees and only send the invitation to those invited

• Manage screen sharing options. In Zoom, change screen sharing to “Host Only.”

• Ensure you are using the updated version of remote access/meeting applications. In January 2020, Zoom updated their software. In their security update, the teleconference software provider added passwords by default for meetings and disabled the ability to randomly scan for meetings to join.