Step 1: Referral

A referral may be made by:

• Parent or guardian

• Student

• Teacher

• School staff

Common reasons include concerns about a medical condition, mental health, attention, learning access, or a significant change in functioning.

Step 2: Evaluation

With parent consent, the school gathers information from multiple sources, which may include:

• Parent input

• Student input

• Teachers

• Medical providers (with permission)

• Attendance

• Classroom observations

• Academic information

The evaluation is completed within 30 school days after receiving parent consent.

Step 3: Eligibility Meeting

The 504 Team reviews the information to determine:

• Does the student have a qualifying disability?

• Does the disability substantially limit one or more major life activities?

Parents are invited to participate in this discussion.

Step 4: Develop the 504 Plan

If the student qualifies, the team creates an individualized plan outlining accommodations based on the student's unique needs.

The team considers how the disability impacts:

• Learning

• Attendance

• Health

• Behavior

• Relationships

• Participation in school activities

Step 5: Review and Update

The plan is:

• Reviewed every year

• Updated whenever student needs change

If you have an existing 504 Plan and would like to review or update it, reached out to your school counselor. 

Every student's accommodations are individualized.

Examples may include:

• Extended time on assignments or tests

• Small-group or alternate testing location

• Preferential seating

• Organizational supports

• Breaks during instruction

• Access to notes or technology

• Flexible classroom supports

Not every recommendation from an outside evaluation automatically becomes a school accommodation. The team determines which supports are educationally appropriate.

1. Who can request a 504 evaluation?

   • Parents/guardians, students, teachers, counselors, administrators, or other school staff may request that a student be considered for a Section 504 evaluation.

2. Does my child need a medical diagnosis?

   • A diagnosis can be helpful, but a diagnosis by itself does not automatically qualify a student for a 504 Plan. The school reviews multiple sources of information before making an eligibility decision.

3. Does my child have to be failing classes to qualify?

   • No. A disability may substantially limit a student's ability to access school even if grades are strong. The team considers the student's overall functioning—not just academic performance.

4. How long does the evaluation take?

   • Once the school receives parent consent, the evaluation is completed within 30 school days.

5. How often is the plan reviewed?

   • Plans are reviewed annually and formally reevaluated at least every three years, or sooner if needed.

6. What if my student's needs change?

   • A 504 Plan can be updated whenever the team determines changes are needed.

7. Who do I contact if I have questions?

   • Contact your student's school counselor. They can help answer questions about accommodations, referrals, and the evaluation process.

8. Who is a part of the 504 team?

   • The 504 Team is made up of school staff who know the student and can help determine appropriate supports. Depending on the student's needs, the team may include:

• • • Parent(s)/Guardian(s)

    • Student

    • School Counselor (504 Coordinator)

    • Teachers

    • School Nurse (when medical needs are involved)

    • School Psychologist, Social Worker, or Other Student Support Staff (as needed)

The team works together to review information, determine eligibility, and develop accommodations that help the student access learning and participate fully in school.