WAITLIST CLASS DYNAMIC NAME CHECK

Project Manager: MiguelG@hubbardswim.com

Schedule: Weekly

Overview

This is notation to help guide families to waitlist for more classes especially when those selected have a lengthy waitlist. This is not a perfect system and numbers change daily so they not match perfectly.

We note classes that have 5 or more waitlist requests by adding or removing information from the Dynamic Class Name.

There are 2 processes to complete the name check.

Review occurs:

Weekly March - August
Bi-weekly or monthly September - February

PART 1 Classes Indicating a Waitlist

Classes > Search "waitlist"

Check Number of Requests

Look for classes that no longer have 5 swimmers on the waitlist.

NOTE: Classes that are a negative due to a block we will include as the waitlist count. Jellyfish has 4 blocks + 1 waitlist

Remove Waitlist Notation

For those classes that no longer have 5+ on the waitlist we will remove the class dynamic name.

Edit > Deselect Override Dynamic Class Name > Save & Close

Exception to the rule is Baby Classes with a max number indication. We will delete the waitlist note and leave the rest.

PART 2 Add Waitlist Notation

Don't forget to reset your filters

Classes > All Availability Filter: Has Waitlists

Check Number of Requests

Look for classes that have 5+ swimmers on the waitlist.

NOTE: Classes that are a negative due to a block we will include as the waitlist count. Jellyfish has 4 blocks + 1 waitlist

Add to Class Dynamic Name

For those classes that have 5+ on the waitlist we will add the class dynamic name as follows:

- 1-4: no notation
- 5-9: [waitlist 5+]
- 10-14: [waitlist 10+]
- 15-19 : [waitlist 15+]

Edit > Deselect Override Dynamic Class Name > Save & Close

Exception to the rule is Baby Classes with a max number indication. We will delete the waitlist note and leave the rest.

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