Role overview

As the Logistics Director for HOBY’s World Leadership Congress (WLC), you will lead the Logistics Team in planning and managing the operational aspects of the event.

Quick facts

• WLC experience required: 2+ Years

• Onsite dates: Wednesday, July 22, arrival; Attend full event

• Age: 21+

• Apply by: January 5

• Reports to: Vice Chair of Operations 

• Direct reports: Data & Technology Manager, Food & Beverage Manager, Housing & Facilities Manager, Operations Coordinator, Procurement & Inventory Manager

• Approximate expected time commitment:

  • January-March: 1-3 hours / week

  • April-July: 4-6 hours / week

Core responsibilities

• Plan and lead Logistics Team meetings to ensure all tasks are completed, increasing in frequency as the WLC approaches.

• Collaborate with other WLC directors and Operations Team directors to manage cross-team logistical needs.

• Supervise and support the Logistics Team during pre-WLC preparation and on-site execution.

• Liaise with university contacts, vendors, and others to provide direct support for operational need.

• Prepare and distribute the daily flat sheet, a detailed schedule of events for volunteers.

Preferred qualifications

• Experience in operations or logistics in volunteer, HOBY, or professional environments.

• Proficiency in spreadsheets, data management, dietary knowledge, and vendor relations.

Role overview

As the Data & Technology Manager for HOBY’s World Leadership Congress (WLC), you will manage and organize all data and technology systems to ensure smooth coordination across WLC teams. This role involves handling key data sets, supporting team technology needs, and ensuring information is accessible and well-organized for current and future events.

Quick facts

• WLC experience required: None

• Onsite dates: Thursday, July 23, arrival; Attend full event

• Age: 20+

• Apply by: February 1

• Reports to: Logistics Director 

• Direct reports: n/a

• Approximate expected time commitment: April-July: 2-3 hours / week

Core responsibilities

• Manage and coordinate data across teams, including registration, facilitator groups, transportation, wellness, and other assignments.

• Ensure all WLC teams have access to up-to-date and accurate information.

• Support the technology needs of all WLC teams, ensuring tools and systems function effectively.

• Attend bi-weekly Logistics Team meetings and monthly Operations Team meetings to ensure tasks are completed.

Preferred qualifications

• Skills in spreadsheets, data management, and process.

• Experience in managing multiple requests and workstreams.

• A willingness to learn; candidates do not need prior expertise in data or technology.

Role overview

As the Housing & Facilities Manager for HOBY’s World Leadership Congress (WLC), you will manage all housing arrangements and facility needs for the event. This role involves coordinating with the host university, ensuring proper setup of spaces, and handling housing assignments and accommodations for ambassadors, volunteers, staff, and guests.

Quick facts

• WLC experience required: None

• Onsite dates: Wednesday, July 22, arrival; Attend full event

• Age: 20+

• Apply by: February 1

• Reports to: Logistics Director 

• Direct reports: n/a

• Approximate expected time commitment: April-July: 3-4 hours / week

Core responsibilities

• Coordinate all housing and facilities needs, including booking classrooms, halls, and conference rooms with the host university.

• Collaborate with the Program Team to ensure spaces are set up and furnished as needed.

• Track and assign housing for all participants, managing accommodations and addressing any issues that arise.

• Work with the host university to resolve housing and facility-related problems and ensure all tasks are completed.

• Serve as a point of contact for housing and facilities-related needs during the WLC.

Preferred qualifications

• Experience in operations or logistics in volunteer, HOBY, or professional settings.

• Proficiency in spreadsheets and data management.

• Understanding of vendor relations, housing accommodations, and ADA compliance.

Role overview

As the Food & Beverage Manager for HOBY’s World Leadership Congress (WLC), you will oversee all meal and snack logistics to ensure the sustenance needs of all participants are met with careful attention to dietary restrictions. This role involves coordinating with the host venue, vendors, and attendees to ensure safe and high-quality meal delivery throughout the event.

Quick facts

• WLC experience required: None

• Onsite dates: Thursday, July 23, arrival; Attend full event

• Age: 20+

• Apply by: February 1

• Reports to: Logistics Director 

• Direct reports: n/a

• Approximate expected time commitment: April-July: 3-4 hours / week

Core responsibilities

• Track and manage all dietary restrictions, communicating them to the host venue and vendors to ensure accommodations for ambassadors, volunteers, staff, and guests.

• Schedule and order any off-site meals and snacks, liaising with vendors to safely fulfill dietary needs.

• Confirm ambassador dietary needs by contacting parents or guardians as needed.

• Monitor on-site and off-site meal delivery, ensuring all accommodations are met and checking for quality.

• Collaborate with host university dining and conference services to advocate for dietary needs and address any issues.

Preferred qualifications

• Experience in operations or logistics in volunteer, HOBY, or professional settings.

• Proficiency in spreadsheets and data management.

• Understanding of dietary needs, allergies, and accommodations for common and uncommon dietary restrictions.

Role overview

As an Operations Coordinator for HOBY’s World Leadership Congress (WLC), you will support the Logistics Director and Managers in executing essential operational tasks. This role involves cross-functional collaboration to assist various Operations teams, ensuring the seamless execution of key logistics and events.

Quick facts

• WLC experience required: None

• Onsite dates: Thursday, July 23, arrival; Attend full event

• Age: 18+

• Apply by: February 1

• Reports to: Logistics Director 

• Direct reports: n/a

• Approximate expected time commitment: April-July: 1-2 hours / week

Core responsibilities

• Assist the Logistics Director and Managers with key operational movements and tasks.

• Work cross-functionally to support all Operations teams in meeting their goals.

• Provide additional support for the Special Events and Junior Staff teams as needed.

• Attend regular Logistics Team and Operations Team meetings to ensure alignment on tasks and responsibilities.

Preferred qualifications

• Experience in operations or logistics in volunteer, HOBY, or professional environments.

• Proactive, resourceful, and team-oriented.

• Skills in planning, problem-solving, and data management.

Role overview

As the Procurement & Inventory Manager Manager for HOBY’s World Leadership Congress (WLC), you will oversee the sourcing, organization, and management of all supplies and materials needed for the event. 

Quick facts

• WLC experience required: None

• Onsite dates: Wednesday, July 22, arrival; Attend full event

• Age: 20+

• Apply by: February 1

• Reports to: Logistics Director 

• Direct reports: n/a

• Approximate expected time commitment: 

  • January-March: 1-2 hours / week

  • April-July: 3-4 hours / week

Core responsibilities

• Collaborate with the Logistics Director, Vice Chair of Operations, and HOBY HQ to manage purchasing and source GIK (Gifts In Kind) for WLC supplies, including supporting other teams' procurement needs.

• Coordinate with the host university to secure and inventory HOBY supplies, managing items in and out of storage.

• Ensure all supplies, materials, and items are purchased, delivered, organized, and prepared for disbursal.

• Work with the HOBY Store Manager to ensure store inventory is in place and operational.

• Oversee the setup and teardown of volunteer workspaces, such as the Command Center.

• Attend recurring operations team meetings, 1-1s with Logistic Director, and meetings with HQ during the planning process.

Preferred qualifications

• Highly organized and familiarity with vendor negotiations.

• Proficiency in spreadsheets and data management.

Role overview

As the Special Projects Director for HOBY’s World Leadership Congress (WLC), you will lead the operational planning and execution of all special projects including Arrival Day, Departure Day, any off-campus events, and service projects.

Quick facts

• WLC experience required: 2+

• Onsite dates: Wednesday, July 22, arrival; Attend full event

• Age: 21+

• Apply by: January 5

• Reports to: Vice Chair of Operations

• Direct reports: Special Projects Manager

• Approximate expected time commitment: 

  • January-March: 1-2 hours / week

  • April-July: 4-6 hours / week

Core responsibilities

• Lead cross-team collaboration with Program and Ambassador Experience teams to ensure all volunteers are prepared for special projects and aligned on outcomes and goals.

• Provide logistical support and liaise with university contacts, vendors, and other partners as needed.

• Coordinate vendors, transportation, ticketing, and other special needs.

• Serve as the lead in all special project supervision areas, ensuring smooth and efficient execution.

• Attend regular operations team meetings, 1-1s with vice chair, directors meetings, and serve as lead for regularly scheduled special projects team meetings.

Preferred qualifications

• Experience in operations or logistics in volunteer, HOBY, or professional environments.

• Proficiency in spreadsheets and data management.

Role overview

As the Special Projects Manager for HOBY’s World Leadership Congress (WLC), you will lead the operational planning and execution of all special projects including Arrival Day, Departure Day, any off-campus events, and service projects.

Quick facts

• WLC experience required: 2+

• Onsite dates: Wednesday, July 22, arrival; Attend full event

• Age: 20+

• Apply by: February 1

• Reports to: Special Projects Director

• Direct reports: n/a

• Approximate expected time commitment: April-July: 3-4 hours / week

Core responsibilities

• Assist with planning and executing special event operations, including logistical support for arrival day, departure day, celebration, off-site projects, photos, and service projects.

• Provide direct support for logistics, working with university contacts, vendors, and other partners as needed.

• Collaborate with other Operations Team members and WLC volunteers to ensure all event details are aligned and shared.

• Attend regular Special Events Team meetings and monthly Operations Team meetings.

• Support cross-team coordination and the overall execution of special events during the WLC.

Preferred qualifications

• Experience in operations or logistics in volunteer, HOBY, or professional environments.

• Proactive and resourceful team player.

• Proficiency in spreadsheets and data management.

Role overview

As the Junior Staff Director for HOBY’s World Leadership Congress (WLC), you will lead the Junior Staff Team, overseeing their operational responsibilities and fostering a sense of community among the team. Reporting to the Vice Chair of Operations, you will collaborate across teams to ensure Junior Staff tasks are completed efficiently and aligned with the overall WLC schedule.

Quick facts

• WLC experience required: 2+

• Onsite dates: Wednesday, July 22, arrival; Attend full event

• Age: 21+

• Apply by: January 5

• Reports to: Vice Chair of Operations

• Direct reports: Junior Staff Manager, Junior Staff

• Approximate expected time commitment: 

  • January-March: 1-2 hours / week

  • April-July: 4-6 hours / week

Core responsibilities

• Recruit, train, and prepare the Junior Staff, building camaraderie and a strong team dynamic.

• Supervise and support the Junior Staff and Junior Staff Manager in fulfilling all operational responsibilities.

• Serve as the primary liaison between the Junior Staff and other WLC teams to address their needs and coordinate tasks.

• Create and manage the daily schedule for Junior Staff responsibilities, aligning with the overall program schedule.

• Plan and lead monthly Junior Staff Team meetings and collaborate with other WLC directors to support cross-functional needs.

Preferred qualifications

• Experience leading large teams in volunteer, HOBY, or professional environments.

• Strong delegation, communication, and organizational skills.

• Exceptional multitasking abilities; proactive and resourceful team player.

Role overview

As the Junior Staff Manager for HOBY’s World Leadership Congress (WLC), you will lead the Junior Staff Team, you will play a key role in supporting the Junior Staff in their operational responsibilities. Working closely with the Junior Staff Director, you will help recruit, train, and support the Junior Staff team, ensuring their tasks are completed efficiently while fostering camaraderie and community within the group.

Quick facts

• WLC experience required: None

• Onsite dates: Thursday, July 23, arrival; Attend full event

• Age: 21+

• Apply by: January 5

• Reports to: Junior Staff Director

• Direct reports: n/a

• Approximate expected time commitment: 

  • January-March: 1-2 hours / week

  • April-July: 3-4 hours / week

Core responsibilities

• Support the Junior Staff in all operational responsibilities, ensuring all assigned tasks are completed.

• Assist in recruiting, training, and preparing the Junior Staff team while building a strong sense of community.

• Serve as interim Junior Staff Director as needed and act as the secondary liaison between the Junior Staff and other WLC teams.

• Coordinate with the Junior Staff Director to ensure the execution of the Junior Staff’s schedule and responsibilities.

• Attend monthly Junior Staff Team meetings and monthly Operations Team meetings.

Preferred qualifications

• Experience leading large teams in volunteer, HOBY, or professional environments.

• Proficiency in spreadsheets and data management.

• Excellent multitasking skills; proactive and resourceful team player.

Role overview

As a member of the Junior Staff for HOBY’s World Leadership Congress (WLC), you will play a vital role in supporting the operational and programmatic success of the event. This position involves working cross-functionally to assist various teams, energizing ambassadors, and helping with key logistical tasks before, during, and after activities.

Quick facts

• WLC experience required: None

• Onsite dates: Thursday, July 23, arrival; Attend full event

• Age: 18+

• Apply by: February 1

• Reports to: Junior Staff Director

• Direct reports: n/a

• Approximate expected time commitment: April-July: 2-3 hours / week

Core responsibilities

• Assist the Junior Staff Director and Manager in executing operational tasks.

• Collaborate across the Program, Operations, Ambassador Experience, and Connections teams to ensure seamless support.

• Lead ambassador cheers and energizers, serving as peer mentors and role models for ambassadors.

• Support event setup and tear down before and after program activities.

Preferred qualifications

• Demonstrated maturity in school, volunteer, HOBY, or professional environments.

• Excellent multitasking abilities.

Role overview

As the Wellness Director for HOBY’s World Leadership Congress (WLC), you will lead the Wellness Squad in supporting the physical and mental health of participants. This role involves planning, coordinating, and executing wellness initiatives, training volunteers, and ensuring a safe and supportive environment for all WLC participants.

Quick facts

• WLC experience required: None

• Onsite dates: Wednesday, July 22, arrival; Attend full event

• Age: 21+

• Apply by: January 5

• Reports to: Vice Chair of Operations

• Direct reports: Mental Wellness Specialist, Medic

• Approximate expected time commitment: 

  • January-March: 1-2 hours / week

  • April-July: 4-6 hours / week

Core responsibilities

• Supervise and support the Wellness Squad throughout the planning and execution of the WLC, including medical and mental wellness spaces.

• Provide care and oversee accommodations related to wellness, safety, and emergency preparedness in collaboration with other teams.

• Recruit and train Wellness Squad members in HOBY’s risk management protocols.

• Organize and manage the distribution of medical and wellness supplies.

• Attend and lead regular meetings to ensure tasks are completed and wellness initiatives align with WLC goals.

Required qualifications

• Must be a qualified medical and/or mental wellness professional with proof of credentials.

Preferred qualifications

• Strong delegation and communication skills; proactive and resourceful team player.

• Proficiency in spreadsheets and data management.

• Ability to deliver culturally sensitive care.

Role overview

As a Mental Wellness Specialist for HOBY’s World Leadership Congress (WLC), you will play a critical role in promoting and supporting the mental health of ambassadors and volunteers. Working closely with the Wellness Director and medics, you’ll manage mental wellness spaces, provide training for crisis response, and address the mental wellness needs of participants at both individual and community levels.

Quick facts

• WLC experience required: None

• Onsite dates: Thursday, July 23, arrival; Attend full event

• Age: 21+

• Apply by: February 1

• Reports to: Wellness Director

• Direct reports: n/a

• Approximate expected time commitment: April-July: 1-2 hours / week

Core responsibilities

• Support the Wellness Director and medics in implementing mental wellness protocols and managing mental wellness spaces such as quiet rooms and sensory rooms.

• Track and collect mental wellness data from participants as needed to guide support efforts.

• Train WLC volunteers in mental crisis response and mandatory reporting protocols.

• Collaborate with volunteers to promote safety and emergency preparedness related to mental wellness.

• Assess and anticipate mental wellness needs at micro and macro levels to ensure effective care and support.

Required qualifications

• Must be a qualified mental wellness professional with proof of credentials.

Preferred qualifications

• Basic proficiency in spreadsheets and data management.

• Ability to deliver culturally sensitive care.

Role overview

As a Medic for HOBY’s World Leadership Congress (WLC), you will play an essential role in ensuring the health and safety of participants and volunteers. This position involves planning and preparing for medical needs prior to the WLC, managing on-site medical spaces, and providing direct support for any health-related concerns during the event.

Quick facts

• WLC experience required: None

• Onsite dates: Thursday, July 23, arrival; Attend full event

• Age: 21+

• Apply by: February 1

• Reports to: Wellness Director

• Direct reports: n/a

• Approximate expected time commitment: April-July: 1-2 hours / week

Core responsibilities

• Participate in pre-WLC preparation, including attending Wellness Team meetings and monthly Operations Team meetings to ensure all wellness-related tasks are completed.

• Plan and prepare for the medical needs of the WLC, tracking and collecting medical-related data from participants, volunteers, and staff as needed.

• Manage medical wellness areas, such as sick bays and quarantine rooms, and oversee OTC medication dispersal.

• Train WLC volunteers in HOBY medical emergency response protocols.

• Supervise and support ambassadors during medication administration and other medical needs.

• Collaborate with WLC volunteers to promote safety and emergency preparedness throughout the event.

Required qualifications

• Must be a certified EMT or equivalent emergency medicine professional with proof of credentials.

Preferred qualifications

• Basic proficiency in spreadsheets and data management.

• Ability to deliver culturally sensitive care.