Role Overview

The WLC Chair leads the Leadership Team and oversees all planning and execution of the World Leadership Congress. This role ensures alignment across teams, manages volunteer communication, and fosters a supportive community for all volunteers.

Quick Facts

• Time Commitment: ~10 hrs/week, heavier in spring

• On-site Dates: Arrive Tuesday before WLC; attend full event

• Age Requirement: 25+

• Reports To: HOBY HQ

• Supervises: Vice Chairs

• Supports: All WLC Volunteer Teams

Core Responsibilities

• Manage Leadership Team: Run planning meetings and check-ins with team members, and ensure team members’ accountability to goals and timelines.

• Recruit and Support Volunteers: Oversee recruitment, selection, and support of a diverse volunteer team.

• Foster Volunteer Community: Act as a welcoming leader for all WLC volunteers, manage communications to and with volunteers, and ensure volunteers know how to use required systems (Slack, Google Drive, etc.).

• Guide Event Planning: Help each team reach its goals by providing structure, support, and accountability throughout the planning process.

• Shape WLC Experience: Develop the annual theme and make key decisions that set the tone for the event (e.g., t-shirt colors, daily welcomes, volunteer and ambassador touchpoints, etc.).

• Manage Cross-Team Collaboration: Exemplify, demonstration, and manage cross-team collaboration with Ambassador Experience, Connections, Operations, and Program teams to align volunteer support, ambassador programming, planning objectives, and overall vision.

Key Tasks

• Design and model culture-building activities and communication practices that strengthen community and morale across WLC volunteers, serving as a support system and community connector for all WLC volunteers

• Manage the Leadership Team by holding members accountable for completing their work, tracking tasks and timelines, maintaining project trackers, and ensuring documents are created and updated

• Plan and lead bi-weekly meetings with the following:

  • HOBY HQ and Vice Chair of Connections (Incoming Chair)

  • Leadership Team

  • Vice Chairs

• Manage volunteer recruitment and selection processes, including applications, rubrics, interviews, and communications

• Plan and lead the January 2026 Leadership Team retreat in partnership with HOBY HQ

• Attend sub-team meetings (Ambassador Experience, Connections, Operations, and Program); aim to join three meetings per team (kickoff, mid-point, and final)

• Manage volunteer communications (Slack, email, Drive) and collaborate with HOBY HQ on ambassador and parent/guardian communications, ensuring clarity, consistency, and branding across all platforms

• Collaborate with HOBY HQ to monitor the full WLC budget, ensuring each team operates within its allocation and spending aligns with programmatic priorities

• Foster, support, and manage cross-team collaboration

• Meet planning objectives in a timely manner, supporting each team as needed

• Document processes and outcomes to inform future teams

Role Overview

The Vice Chair of Connections (Incoming Chair) leads the Connections Team, which oversees DEIB, Media, and Volunteer Experience. This role ensures strong connections among ambassadors and volunteers, manages volunteer communication, and fosters an inclusive, supportive community. In addition, the Vice Chair of Connections serves as the Incoming Chair, preparing to step into the Chair role the following year.

Quick Facts

• Time Commitment: ~10 hrs/week, heavier in spring

• On-site Dates: Arrive Tuesday before WLC; attend full event

• Age Requirement: 25+

• Reports To: WLC Chair

• Supervises: Connections Directors

• Supports: DEIB, Media, and Volunteer Experience Teams

Core Responsibilities

• Lead the Connections Team: Manage volunteers across DEIB, Media, and Volunteer Experience teams; ensure accountability, progress tracking, and alignment with WLC goals.

• Recruit, Select, and Train Volunteers: Build a diverse Connections Team by leading recruitment and interviews; design and deliver pre-WLC and on-site training with support from directors.

• Foster Inclusion and Belonging: Ensure DEIB principles are woven throughout volunteer and ambassador experiences.

• Manage Volunteer Experience: Design and oversee volunteer onboarding, connection, recognition, and feedback processes that support a diverse, thriving, and growth-minded volunteer community.

• Oversee External Communications: Guide the Media Team in creating and sharing social media, newsletters, and other communications that highlight the WLC experience.

• Prepare as Incoming Chair: Shadow the WLC Chair by attending HQ meetings, offering perspective and feedback, and learning the scope of the Chair role.

• Collaborate Across Teams: Support and manage cross-team collaboration with Ambassador Experience, Operations, and Program teams to align volunteer support, ambassador programming, and planning objectives.

Key Tasks

• Manage the Connections Team by holding members accountable, tracking tasks and timelines, maintaining project trackers, and ensuring documents are updated

• Attend bi-weekly meetings with the following:

  • WLC Chair

  • Leadership Team

  • HOBY HQ and the WLC Chair

• Attend the January 2026 Leadership Team retreat

• Hold regular check-ins with the Connections Team Directors

• Plan and lead regular Connections Team meetings and sub-team meetings

• Supervise the DEIB team, ensuring DEIB principles are integrated across all volunteer and ambassador experiences

• Lead volunteer onboarding and training, both before WLC and on-site, ensuring volunteers feel prepared, welcomed, and supported

• Oversee volunteer feedback and dissemination (goal-setting, post-WLC 360 feedback, real-time retro forms, and direct, face-to-face feedback)

• Escalate volunteer concerns to the WLC Chair and HOBY HQ as needed

• Oversee the Media team's planning and delivery of external communications (social media, newsletters, photography, etc.) in alignment with HOBY HQ, the WLC theme, and organizational strategy

• Manage team budget in coordination with the WLC Chair and HOBY HQ, ensuring responsible spending and alignment with organizational priorities

• Meet planning objectives in a timely manner, supporting each team member as needed

• Observe and document personal notes on Chair tasks, responsibilities, and management, as well as ideas, plans, and goals for the 2027 WLC

• Contribute perspective and feedback to overall planning, helping to ensure continuity from year to year

• Document processes and outcomes to inform future teams

Role Overview

The Vice Chair of Ambassador Experience leads the team responsible for facilitating ambassador groups and ensuring every ambassador feels supported, engaged, and empowered during the WLC. This role oversees the Section Directors and, by extension, the facilitator team, providing training, guidance, and problem-solving to ensure a consistent and impactful ambassador experience.

Quick Facts

• Time Commitment: ~10 hrs/week, heavier in spring

• On-site Dates: Arrive Tuesday before WLC; attend full event

• Age Requirement: 25+

• Reports To: WLC Chair

• Supervises: Section Directors

• Supports: Facilitator Teams

Core Responsibilities

• Lead the Ambassador Experience Team: Manage Section Director and Facilitator teams, ensuring accountability, progress tracking, and alignment with WLC goals.

• Recruit, Select, and Train Volunteers: Build a diverse Ambassador Experience Team by leading recruitment and interviews; design and deliver pre-WLC and on-site training with support from directors.

• Guide Ambassador Programming: Plan and manage Section Time, daily Group Time, and team meetings to ensure ambassadors have a consistent, high-quality experience.

• Provide Support and Problem-Solving: Serve as the primary point of guidance for the AE team, escalating ambassador issues to the WLC Chair and HOBY HQ when needed.

• Collaborate Across Teams: Support and manage cross-team collaboration with Connections, Operations, and Program teams to align ambassador programming and meet planning objectives.

Key Tasks

• Manage the Ambassador Experience Team by holding members accountable for completing their work, tracking tasks and timelines, maintaining project trackers, and ensuring documents are created and updated

• Attend bi-weekly meetings with the following:

  • WLC Chair

  • The Leadership Team

• Attend the January 2026 Leadership Team retreat

• Plan and lead the Facilitator recruitment, interview, selection, and training process with support from Section Directors

• Hold regular check-ins with the Section Directors

• Plan and lead on-site Ambassador Experience training

• Plan and manage Section Time and daily Group Time, with support from Section Directors

• Escalate ambassador concerns and involve the WLC Chair and HOBY HQ promptly when issues or concerns regarding ambassadors arise

• Manage team budget in coordination with the WLC Chair and HOBY HQ, ensuring responsible spending and alignment with organizational priorities

• Meet planning objectives in a timely manner, supporting each team member as needed

• Document processes and outcomes to inform future teams

Role Overview

The Vice Chair of Operations leads the Operations Team, which manages the logistics and infrastructure that make WLC possible. This role oversees transportation, housing, food service, facilities, wellness, junior staff, and day volunteers, ensuring a safe, smooth, and well-organized experience for ambassadors and volunteers.

Quick Facts

• Time Commitment: ~10 hrs/week, heavier in spring

• On-site Dates: Arrive Tuesday before WLC; attend full event

• Age Requirement: 25+

• Reports To: WLC Chair

• Supervises: Operations Directors

• Supports: Data Management, Junior Staff, Logistics, Special Events, and Wellness Teams as well as Day Volunteers

Core Responsibilities

• Lead the Operations Team: Manage volunteers across Data Management,  Junior Staff, Logistics, Special Events, Wellness, and Day Volunteers, ensuring accountability, progress tracking, and alignment with WLC goals.

• Recruit, Select, and Train Volunteers: Build a diverse Operations Team by leading recruitment and interviews; design and deliver pre-WLC and on-site training with support from directors.

• Coordinate WLC Logistics: Oversee the full scope of WLC logistics to ensure a seamless experience for ambassadors and volunteers.

• Manage Facilities and Resources: Oversee the procurement and management of all spaces and supplies needed to execute the WLC.

• Ensure Safety and Preparedness: Oversee health, wellness, and safety across WLC, including medical support, mental health resources, emergency planning, and contingency plans for unexpected needs (e.g., weather, facility changes).

• Collaborate Across Teams: Support and manage cross-team collaboration with Ambassador Experience, Connections, and Program teams to align logistics needs with programming requirements.

Key Tasks

• Manage the Operations Team by holding members accountable, tracking tasks and timelines, maintaining project trackers, and ensuring documents are updated

• Attend bi-weekly meetings with the following:

  • WLC Chair

  • Leadership Team

• Attend the January 2026 Leadership Team retreat

• Hold regular check-ins with the Operations Team Directors

• Plan and lead regular Operations Team meetings and sub-team meetings

• Coordinate data and reporting, ensuring privacy while managing tools (forms, spreadsheets, etc.) that equip teams with the information they need

• Oversee ambassador transportation (arrival/departure days, mid-week needs), housing and facilities (including rooming assignments and facility logistics), and food and beverage planning to meet dietary needs for ambassadors and volunteers

• Ensure supplies are requested, ordered, prepared and distributed

• Supervise the medic and mental wellness teams to provide care, manage medications, and support volunteer/ambassador well-being

• Escalate health or safety concerns promptly to the WLC Chair and HOBY HQ

• Engage and oversee Junior Staff, ensuring training, guidance, and accountability for behind-the-scenes responsibilities

• Coordinate day volunteers and assign projects that alleviate workload for on-site teams

• Manage team budget in coordination with the WLC Chair and HOBY HQ, ensuring responsible spending and alignment with organizational priorities

• Meet planning objectives in a timely manner, supporting each team member as needed

• Document processes and outcomes to inform future teams

Role Overview

The Vice Chair of Program leads the Program Team, responsible for delivering the core curriculum and programmatic experience of the WLC. This role oversees activities, speakers, community service, production, and curriculum delivery, ensuring alignment with HOBY’s educational goals.

Quick Facts

• Time Commitment: ~10 hrs/week, heavier in spring

• On-site Dates: Arrive Tuesday before WLC; attend full event

• Age Requirement: 25+

• Reports To: WLC Chair

• Supervises: Program Directors

• Supports: Activities, Curriculum, and Production Teams

Core Responsibilities

• Lead the Program Team: Manage volunteers across Activities, Curriculum, and Production, ensuring accountability and alignment with WLC goals.

• Recruit, Select, and Train Volunteers: Build a diverse Program Team by leading recruitment and interviews; design and deliver pre-WLC and on-site training with support from directors.

• Deliver and Enrich the Program: Ensure the HOBY curriculum is implemented with fidelity while enhancing the experience through creative programming, speaker coordination, and overall run-of-show leadership.

• Holistic Program Coordination: Coordinate with Ambassador Experience, Connections, and Operations to embed inclusion, logistics, volunteer well-being, and ambassador engagement into every program element.

• Foster Volunteer Community: Serve as a supportive leader for Program Team volunteers and contribute to a welcoming, inclusive WLC environment.

• Collaborate Across Teams: Support and manage cross-team collaboration with Ambassador Experience, Connections, and Operations teams to align ambassador programming and meet planning objectives.

Key Tasks

• Manage the Program Team by holding members accountable, tracking tasks and timelines, maintaining project trackers, and ensuring documents are updated

• Attend bi-weekly meetings with the following:

  • WLC Chair

  • Leadership Team

• Attend the January 2026 Leadership Team retreat

• Hold regular check-ins with the Program Team Directors

• Plan and lead regular Program Team meetings and sub-team meetings

• Maintain and manage the program schedule during both planning and on-site execution, ensuring updates are timely and communicated to all stakeholders

• Ensure the Program Team is prepared to deliver the HOBY curriculum effectively by reviewing lesson plans, preparing materials, and managing workshop and activity implementation

• Guide the design and delivery of activities and service projects that complement the curriculum and enhance ambassador engagement

• Manage team budget in coordination with the WLC Chair and HOBY HQ, ensuring responsible spending and alignment with organizational priorities

• Meet planning objectives in a timely manner, supporting each team member as needed

• Document processes and outcomes to inform future teams