1. HCI Student Development Model

2. Student Development Organizational Chart

3. HCI Affective Education

3.1 Guidance Education

Contributes very strongly to the personal growth of pupils through a coordinated approach across various domains:

3.2 Character Education

Provides the fundamental foundation to the personal growth and expansion of pupils through a coordinated approach across various domains:

3.3 Leadership Education

4. Form Teachership & CSE Mentorship (HS)

5. Class Management Committee/CMC (HS)

Duties of the Class Management Committee

• Name - The body of students elected by their respective classmates to manage their respective classes will be known as the Class Management Committee.
• Constituent Members - The Class Management Committee will be made up the following members:

1. Chairman
2. Monitor
3. Secretary
4. Treasurer
5. Facilities Secretary
6. Welfare Secretary

• Election - The various appointment holders will be nominated and elected by secret ballot under the guidance and supervision of their respective Form Teachers at a Class General Meeting attended by at least two-thirds of all students on the class list at the beginning of the year. The committee will hold office for either half a year or a full school year.
• Removal From Office - Once elected the Committee in its entirety or an appointment holder or can only be removed from office by a vote of no-confidence carried out at a General Meeting or an Extraordinary Meeting called for the purpose. The motion must be supported by at least a clear majority of the students in the class list.
• Resignations - Appointment holders may resign, with the concurrence of the rest of the Committee by submitting their application in writing to the Form Teacher who may wish to decline the request without offering a reason.
• Filling of Vacancies - All vacant position must be filled either by election by a simple majority within a period of a fortnight of the occurrence of the vacancy.
• Special Powers of The Form Teacher - Under certain extenuating circumstances, the Form Teacher may wish to make direct appointments to the Class Management Committee. A two-thirds majority must endorse the appointments at a Class General Meeting.
• General Duties of the Committee - The Committee will assist the form teacher in managing and controlling the class so that the students, in every way, maintain the highest standards in academic performance, behaviour, conduct and discipline.

The Committee in consultation with the Form Teacher will set targets and goals for the class and ensure that these are substantially met.

1. The Committee will police the class and advise the Form Teacher on measures necessary to maintain good performance on all fronts.
2. The Committee will be responsible for the welfare and well-being of all the students in the class.
3. The Committee will work towards the full realization of service before self.

i) Specific Duties of CMC Appointment Holders - The duties outlined below are general guidelines for further refinement by the respective Class Management Committees.

The Chairman will:

• convene Class Management Committee Meetings once a month and Class General Meetings once a term;
• co-ordinate and supervise all class activities and programmes;
• monitor the progress of the class;
• devise strategies for improved performance and morale;
• support and assist the Form Teacher in managing the class efficiently.

The Monitor will:

• cover the duties of the Chairman in his absence;
• maintain a high standard of discipline in the class;
• ensure the security of the class;
• conduct the proper movement of the class at all times;
• assist the Form Teacher during emergency evacuations;
• monitor daily attendance and punctuality.

The Secretary will:

• read and respond to EMB class notices
• maintain proper records of meetings and proceedings;
• direct the class web-page;
• supervise the displays on the class display boards;
• co-ordinate Cultural Enrichment Programmes;
• assist with the smooth running of the Reading Programme

The Treasurer will:

• devise and maintain the class budget each term;
• act as the agent of the class with CDS;
• maintain and publish proper Statements of Income and Expenditure;
• be responsible for the collection of all monies;
• control class expenditure.

The Facilities Secretary will:

• ensure the general cleanliness of the classroom at all times;
• assist with the proper maintenance of classroom fittings and furnishings;
• control the use of AVA equipment and IT resources;
• handle the drawing and return of classroom keys;
• report for immediate action systems failures or breakdowns.

The Welfare Secretary will:

• promote the welfare and well being of all the students in the class;
• co-ordinate sporting and recreational activities;
• assist with Community Involvement Programmes ;
• oversee NYAA activities;
• monitor and curb excessive levels of stress among both teachers and students.

6. Tracking Students’ Behaviour & Feedback to Parents

a) Daily Attendance marking (See Section 4 of this handbook for details)

• Attendance should be taken at the terraces in the morning i.e. during flag raising ceremony and should be keyed into the Student Attendance Program in the ISP by 10am.
• Form Teacher may deploy class monitor to mark the attendance.
• Form Teacher may wish to write on the whiteboard in the classroom the number of latecomers for the class on a weekly basis. This provides an instant feedback for the class to take appropriate action.
• All student attendance will be default-marked by the attendance system as ‘present’. Thus form teachers will only make changes for those who are absent (w or w/o reasons) or late for school.
• If necessary, state reasons for the student’s absence.
• Holidays have already been accounted for in the programme.

b)

c) The Overall Conduct grade is computed based on the following criteria:

• Punctuality in his submission of assignments
• Truancy Records/Attendance Records
• Care and concern for others,
• Sense of responsibility
• Compliance to school’s rules & regulations
• Record of offences, if any

Grades given for each term will be reflected in the report for the following term so that FTs only need to make changes for those who have markedly changed. Similarly, Term 3 grades will be representative of the students’ final conduct grade for the year.

* Chinese Language/ Lit Chinese teachers will key in the remarks in Chinese. Subject teachers / Form Teachers may either choose from the options provided or create their own set of remarks.

d) Other records

CCA & CIP records - by respective teacher I/Cs.

Testimonials of graduating students - by sec 4 form teachers and CSE mentors

Results of competitions – on External Board in EMB by respective teacher I/Cs.

7. Fieldtrips and Outings (HS)

Overseas Fieldtrips:

A proper proposal and budget for each overseas fieldtrip must be drawn up. The Excursion Overseas Form (P06 - in Network Resource Directory) is to be used. Information about procedures is printed on the form. The completed form and any other relevant information (e.g. proposed itinerary) must be submitted to the Deans for approval.

• Academic trips: To Dean of Studies
• Affective trips: To Dean of Student Development

Local Fieldtrips and Outings

Permission must be obtained from the relevant resource person or advisors. Parental consent must be sought.

Overnight Stay within School Compound

Applications (in duplicate) can only be made by a teacher-in-charge. The teacher-in-charge shall be responsible for the care and welfare of the campers for the duration of the overnight stay. Parental consent must be sought. Completed application form (P05 - Resource Directory) should be submitted to PC/SD (Mr Sung KK) for approval. Application must be made at least one week in advance.

8. Funding for Students

The following types of funds are available to students participating in overseas competition, cultural exchanges or attending overseas conferences. Updated details are available in the O-drive, first folder on “Funding Admin”.

• Talent Development Fund (TDF): Merit-based (conditions apply)
• Internationalization Fund (IF): For Singaporeans on overseas exchange only
• MOE Student Opportunity Fund (OF): On financial needs basis
• HCI Needy Pupils Fund (NF): On financial needs basis

9. Emergency Procedures

Emergency Operation IC:

Mr Tok Aik Lin (HS)

Mr Ken Yeow (College)

In the event of an emergency evacuation, the continuous ringing of the alarm bell will sound. All staff and students must stop whatever they are doing, leave their belongings behind, move speedily, quietly and in an orderly manner.

All staff and students should take the nearest available staircase to get to ground level. They are then to use the emergency evacuation routes to go to the assembly area (Terraces for HS; Field for College).

The subject teacher who is in the class at the time when the alarm is raised will accompany the students to the assembly area. Form teachers/ Class mentors/ Civics tutors will then proceed to take the attendance of their classes.

Should there be no teacher in the class; the class chairman will be responsible for bringing the class to the assembly area. He will take the attendance of the class if his form teacher i/c is absent. He is then to report to his level SC/ Coordinator.

Form teachers/ Class mentors/ Civics tutors are to report to the Level i/cs about their class attendance.

The SOP for emergency procedures apply.

Form teachers/ Class mentors/ Civics tutors are entrusted with the task of briefing their classes on the evacuation procedure and putting up the evacuation route map on the class noticeboards. They are to inform their classes that the emergency evacuation exercise should be treated seriously. There should not be any talking, pushing or running.