New Student Registration
2024-2025
FOR STUDENTS NEW TO THE HARLEM SCHOOL DISTRICT. NEW STUDENT ENROLLMENT IS OPEN JUNE 1ST THROUGH JUNE 30TH
STEPS FOR REGISTERING YOUR NEW STUDENT
Complete the new student enrollment application.
Schedule an appointment to bring in the required documents by calling 815-654-4500 or scheduling online here. *This step must be completed, even with online registration*
If step 1 has been completed online, please note your appointment will be about 15 minutes. If completing paperwork and document verification in-person, please note your appointment may take up to an hour.
Bring in all required documents for your appointment. (See below)
Please arrive on time for your appointment at the Harlem Administration Center: 8605 N. 2nd Street, Machesney Park, IL
REQUIRED DOCUMENTS
ACCEPTABLE RESIDENCY VERIFICATION DOCUMENTS
To be completed by a parent or guardian. A minimum of two (2) documents are required to establish residency, one (1) from each category. Both documents must state the name of the resident.
If a utility bill is used to satisfy Category A, the same bill cannot be used to satisfy Category B. No hand-written letters will
be accepted as Legal Rental Agreements or Affidavits. Board approved forms must be used.
Board Approved: October 10, 2023
Category A
_____ Mortgage Document or Property Tax Bill
______ Legal Rental Agreement (current, not expired)
______ Month-to-Month Lease and Proof of Prior Month Payment
______ 7:60-AP-2, In Lieu of Lease Affidavit and Proof of Prior Month Payment
______ Section 8 Letter (current, not expired)
______ Gas, Water, Sewer or Electric Bill (dated within 60 days) Must show name and service address
______ Cable or Internet Bill (dated within 60 days) Must show name and service address
______ Disposal Bill (dated within 60 days) Must show name and service address
Category B
______ Gas, Water, Sewer or Electric Bill (must be dated within 60 days) Must show name and service address
______ Valid Driver's License or State ID (current)
______ DHS Approval Letter (dated within 60 days)
______ Vehicle Registration (dated within 60 days)
______ Renters Insurance (not expired)
______ Cable or Internet Bill (dated within 60 days) Must show name and service address
______ Disposal Bill (dated within 60 days) Must show name and service address
What If I Am Unable To Provide a Required Residency Document?
Letters of Residence from Landlord in Lieu of Lease Affidavit 7:60-AP-2-E-1 English Español
Required if a parent or guardian seeking to enroll a child needs evidence of residency when a signed lease is unavailable. This includes an expired lease that has automatically become a month to month tenancy. Other documents will also be required to establish residency.
Top portion to be completed by parent or legal guardian and bottom portion to be completed by Landlord
Return this Affidavit along with proof of prior month payment and a document from Category B
The School District reserves the right to evaluate the evidence presented. Completing this form does not guarantee admission
Letters of Residence Affidavit 7:60-AP-2-E-2 English Español
Required if a parent or guardian seeking to enroll a child is living with a District Resident, such as friends or relatives, and they cannot provide sufficient proof of residency in their own name.
To be completed by the parent or legal guardian and the District Resident
District Resident is required to provide a minimum of two (2) verification documents required to establish residency
Parent or legal guardian will be required to provide a minimum of one (1) verification document from Category B (see Residency Documents for Address Changes below)
The School District reserves the right to evaluate the evidence presented, and merely presenting the items listed in this procedure does not guarantee admission
MISCELLANEOUS
Birth Certificates
Original Birth Certificate, Certified Copy or Birth Certificate or Visa When Applicable
A certified Birth Certificate is issued from the county office, in the county where the child was born. An official Birth Certificate will be marked with a county stamp or crimped seal. A certificate from the hospital (including certificate with foot prints) will NOT be accepted.
Copies will not be accepted. Our staff will make copies for school records
How to obtain a Birth Certificate Click Here
School Admissions and Student Transfers To and From Non-District Schools
Age
To be eligible for admission, a child must be five years old on or before September 1 of that school term. A child entering first grade must be six years of age on or before September 1 of that school term. Based upon an assessment of a child’s readiness to attend school, the District may permit him or her to attend school prior to these dates. A child will also be allowed to attend first grade based upon an assessment of his or her readiness if he or she attended a non-public preschool, continued his or her education at that school through kindergarten, was taught in kindergarten by an appropriately licensed teacher, and will be six years old on or before December 31. A child with exceptional needs who qualifies for special education services is eligible for admission at three years of age. Early entrance to kindergarten or first grade may also be available through Board policy 6:135, Accelerated Placement Program.
For more information regarding student enrollment, please see School Board Policy 7:50.
School Board Policy 7:50 School Admissions and Student Transfers To and From Non-District Schools
Translation for Skyward
You can translate Skyward into over 100 languages using the translation tools built into the Chrome browser. To watch a video on how to translate Skyward, click the appropriate link below:
Make sure you are using the Chrome browser.
1. On a desktop computer, click the Google Translate icon in the top web address bar. If you don't see the Google Translate icon, right click and select "Translate to English."
2. Click "Options"
3. Choose the correct language in the "Translation Language"
4. Click "Done" To translate Skyward on mobile devices, click here.
IN-DISTRICT TRANSFER REQUESTS
What If I Want To Transfer My Student To Another School In-District?
7:30-E Exhibit - In-District Transfer Request
The Harlem School District provides parents with an opportunity for their children to attend an alternate school other than their neighborhood school under certain circumstances, providing there is sufficient space in another Harlem elementary school.
Transfers will only be considered if the child being transferred has a sibling currently attending the requested/receiving school.
Transfers considered will only be approved IF:
Building and class enrollments can be maintained at an acceptable level.
Applicants follow proper procedures, student registration is complete, and the request is made by May 31st, or by the child’s first attendance day, if the child is transferring into the district during the school year.
Parents provide all transportation.
The conduct, attendance and progress of student must be acceptable at receiving school or transfer may be revoked at any time.