Frequently Asked Questions

In order to change your address, you will need to update the information at the Harlem Administration Center located at 8605 N. 2nd Street, Machesney Park, IL 61115. 

You will need:

• Parent or Legal Guardian's Photo I.D. for identification purposes

• 2 current Proofs of Residency documents

Acceptable Verification Documents
A minimum of two (2) documents are required to establish residency, one (1) from each category.
If a utility bill is used to satisfy Category A, the same bill cannot be used to satisfy Category B. No hand-written letters will
be accepted as Legal Rental Agreements or Affidavits. Board approved forms must be used.) 

 Board Approved: October 10, 2023

Category A

_____ Mortgage Document or Property Tax Bill

______ Legal Rental Agreement (current, not expired)

______ Month-to-Month Lease and Proof of Prior Month Payment

______ 7:60-AP-2, In Lieu of Lease Affidavit and Proof of Prior Month Payment

______ Section 8 Letter (current, not expired)

______ Gas, Water, Sewer or Electric Bill (dated within 60 days) Must show name and service address

______ Cable or Internet Bill (dated within 60 days) Must show name and service address

______ Disposal Bill (dated within 60 days) Must show name and service address 

Category B

______ Gas, Water, Sewer or Electric Bill (must be dated within 60 days) Must show name and service address

______ Valid Driver's License or State ID (current)

______ DHS Approval Letter (dated within 60 days)

______ Vehicle Registration (dated within 60 days)

______ Renters Insurance (not expired)

______ Cable or Internet Bill (dated within 60 days) Must show name and service address

______ Disposal Bill (dated within 60 days) Must show name and service address

If you have not created an account before, please fill out the Skyward Family Access Request Form.  If you cannot remember your password, visit Skyward Family Access and select "Forgot your Login/Password."  You must use the email address that is on file in Skyward.

For returning students, parents or guardians listed as Family 1 in Skyward are able to complete the online registration.  Family 1 will not be able to see or edit Family 2 information.  Family 2 must log into Skyward to make edits to their personal information. 

After logging into Skyward, you will see an option to add a new student.  You will complete the registration process for your returning and new students online.  Please note that adding a new student is a two-part process. 

Please contact the Multicultural Education Department at 815-654-4500 ext. 1042 or natalie.ramirez@harlem122.org; analuisa.dominguez@harlem122.org.

7:30-E Exhibit - In-District Transfer Request 

The Harlem School District provides parents with an opportunity for their children to attend an alternate school other than their neighborhood school under certain circumstances, providing there is sufficient space in another Harlem elementary school. 

Transfers will only be considered if the child being transferred has a sibling currently attending the requested/receiving school. 

Transfers considered will only be approved IF: 

• Building and class enrollments can be maintained at an acceptable level. 

• Applicants follow proper procedures, student registration is complete, and the request is made by May 31st, or by the child’s first attendance day, if the child is transferring into the district during the school year. 

• Parents provide all transportation. 

• The conduct, attendance and progress of student must be acceptable at receiving school or transfer may be revoked at any time. 

How to complete an In-District Transfer 

Please fill out the In-District Transfer Request Form

Returning students must be registered by May 31st in order to guarantee placement in their home school.

Students and Families in Transition (SAF-T)

Age

To be eligible for admission, a child must be five years old on or before September 1 of that school term. A child entering first grade must be six years of age on or before September 1 of that school term. Based upon an assessment of a child’s readiness to attend school, the District may permit him or her to attend school before these dates. A child will also be allowed to attend first grade based upon an assessment of his or her readiness if he or she attended a non-public preschool, continued his or her education at that school through kindergarten, was taught in kindergarten by an appropriately licensed teacher, and will be six years old on or before December 31. A child with exceptional needs who qualifies for special education services is eligible for admission at three years of age. Early entrance to kindergarten or first grade may also be available through Board policy 6:135, Accelerated Placement Program. 

For more information regarding student enrollment, please see School Board Policy 7:50.

School Board Policy 7:50 School Admissions and Student Transfers To and From Non-District Schools