Embedded Files
Preferred Option
Preferred Option
Guilford College Reasonable Accommodation Request Form
Acceptable Options
Acceptable Options
Physician or provider letters on practice letterhead.
Documentation should include a diagnosis and functional limitations.
Documents lacking recommendations for accommodations may require further documentation.
Other Options
Other Options
Other documents are considered on an individualized basis.
If this applies to you, or you aren't sure how to, please reach out to accessibility@guilford.com for assistance.
More About Documentation
More About Documentation
Documentation has three primary purposes:
Establish that an individual has a disability,
Describe and document the functional impact of the disability,
Establish the need for and design of accommodations.
Documentation should include:
Diagnosis (es), which must be current and may include DSM-5 or ICD-10 codes
A description of any diagnostic tests, methods, and/or criteria used to identify the disability
A description of the current functional limitations (what are functional limitations? The CDC describes them HERE.
Any relevant treatment, medications, and/or assistive devices/services currently prescribed or in use
A description of the progression or stability of the condition
Recommended accommodations for academic and/or living environments
The name, credentials, and licensed number of the provider providing the documentation
IMPORTANT NOTE: Your medical provider may require you to fill out a HIPAA form or pay a fee to release your records.
Submitting Documentation:
Drop off in person: Hege Library 217 (see current hours)
Email: accessibility@guilford.edu
Mail to: Accessibility Resource Center 5800 W. Friendly Ave. Greensboro NC, 27410
Important Considerations:
The ARC may deny documentation if:
The documentation does not substantiate the request as a reasonable accommodation
The documentation is incomplete, out of date, or does not clearly define the functional limitations of the disability.
Housing accommodations:
Housing Accommodations, including Emotional Support Animals (ESA), require an additional application process.
Know your rights:
Students and families should become familiar with the rights and responsibilities outlined by the Department of Education.
ADA processes are individualized:
The ARC requests the documentation needed to understand the connection between the student’s disability, barriers and limitations, and the requested accommodations. If there is not adequate information to make a decision, additional documentation may be requested
Current and Relevant:
Disability documentation should be current and relevant but may not necessarily be “recent”. Disabilities are often stable, lifelong conditions. Therefore, historical information, supplemented by interviews, may be sufficient to understand how the condition impacts the student in their current circumstance. The ARC also provides support and accommodations for temporary disabilities.
Prior Accommodations:
An Individualized Educational Plan (IEP) is considered insufficient on its own. Rather, the IEP is a document showing how the K-12 school complied with IDEA and is not transferable to the college setting without supporting documentation such as a current and relevant psychoeducational evaluation.
Accepted Forms of Documentation:
Preferred: Reasonable Accommodation Form
Letter provided by a licensed professional
Medical records
Psycho-educational evaluation
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