Adjunct Faculty Orientation Module

(15 min)

President Robin Baker on the History and Mission of GFU.mp4

Optional resources: 

GFU Bio for Robin; Robin Baker's blog (peruse recent entries)

(10 min)

New Faculty Orientation - Registrar Office.pptx

Review the above PowerPoint presentation, being sure to click on the links. Pay particular attention to FERPA, as that information will come in handy for our virtual orientation.

(35 minutes)

Review the following Resources from Learning Support Services. 

Follow the steps in the appropriate column below to incorporate language into your fall syllabi, and make sure you understand the resources available for your students.

UNDERGRADUATE

The Academic Resource Center (The ARC) 

Quick ARC overview: The ARC provides in-person appointments primarily for traditional undergraduates. Zoom appointments are available if necessary. If you want to require ARC appointments for student writing assignments, email the_arc@georgefox.edu to make arrangements. We want to coordinate timing and student numbers to ensure we have capacity. Student support staff can visit classes to provide students with an overview of ARC services. Math and Sciences have their own help labs (times to be updated)

Student Support Network (Fox 360) 

• Faculty Employee Overview

• Submitting an Alert

Disability & Accessibility Services (DAS) 

• Process & Faculty Portal Information

• Ways Faculty Can Support Students with Disabilities

Syllabi Language *Add the language for learning support services (e.g., DAS, Fox360, etc.) to all of your Fall 2024 syllabi, making sure to choose the information that best fits your classes.

Lib Guide - Creating Accessible Content * Incorporate at least one element into your fall classes.

AI Policy

• Helpful GFD video to link in Syllabi

GRADUATE

Virtual Learning Center (VLC) 

Quick VLC overview: The VLC provides Zoom writing consultations with an option for asynchronous feedback. The center focuses on graduate and GFD students; if desired, these students may schedule in-person appointments with undergraduate consultants at the ARC (on the Newberg campus).

Student Support Network (Fox 360) 

• Faculty Employee Overview

• Submitting an Alert

Disability & Accessibility Services (DAS)

Syllabi Language *Add the language for learning support services (e.g., DAS, Fox360, etc.) to all of your Fall 2024 syllabi, making sure to choose the information that best fits your classes

Lib Guide - Creating Accessible Content * Incorporate at least one element into your fall classes.

AI Policy

• Helpful GFD video to link in Syllabi

Contact Rick Muthiah (rmuthiah@georgefox.edu) if you have questions, need clarification, or have ideas for improvement.

(15 min)

Watch the following video about Title IX at GFU.

Key ideas and terms are also described in this overview.

(20 min)

Set up your courses: Canvas Getting Started. Follow the steps in the sidebar: locate your course, import course content, and read through the remaining tabs on publishing, sending announcements, viewing student activity, and exporting the grade book. 

Additional Support: Introduction to Canvas training on the following dates:

Tuesday, August 12th, 4:00-4:30 pm PST

Tuesday, August 19th, 12-12:30 pm PST

Wednesday, August 20th, 4-4:30 pm PST

Zoom Link:  https://georgefox.zoom.us/j/98825698202

These sessions include: Managing the Dashboard, Editing the Home Page, and Building Instructional Content in Modules.  There is no need to register, and anyone can join.

If you'd like further training, see the Digital Learning Faculty Development calendar, which lists 30-minute open-mic web conferences. In these sessions, campus-based experts demonstrate Canvas features and allow faculty to ask questions in real-time.

For additional information, refer to the Digital Learning webpage, where guides are always available.

(15 min)

Watch the Welcome to the Library Video

Review the following documents:

• Faculty Overview

• Consider Contributing to the Digital Commons

• Meet Your Librarian!

• Additional resources (optional):  

  • New EBSCO UI: https://youtu.be/rjsSEvnN7_o?si=6LlEFCHJFGtPXrFv

  • New A-Z UI: https://youtu.be/xiFpsDn_cPE?si=8lYaCauQOjJk668T

  • Textbook Affordability: https://youtu.be/mmLVuU8i6w4?si=I321UW9kVR2ArOwu

For human resources information (including benefits, payroll, signing up for campus communications, and navigating My.GeorgeFox), please review the following Powerpoint provided by the Office of People and Culture:

• P&C Adjunct Faculty Orientation

• New Hire Paperwork

Expectations & Tips for Success: Notes for Adjunct Faculty from the AAO

Thank you for agreeing to serve as an adjunct instructor here at George Fox University! We are grateful for your desire to share your skills and talents with our students.

May you be encouraged in this good work. (1 Thes. 15:58)

Course Administration

Syllabus

Leverage this document as it is often your first introduction to students. Make it clear and accessible. Develop reasonable expectations for your course, put these in your syllabus and then stick to the syllabus.

Communication

Consistent and regular communication is needed. Students are expected to use their GFU email for official communication. Avoid giving your cell phone (let them know your response time). To minimize email, you may want to encourage them to ask questions during class.

Attendance

Decide if attendance is part of their course grade. Take attendance at each class session and document in Canvas. If a failing grade is posted at the end of the semester, you must post the last date of attendance, so you need to know when that occurred.

Final exams

Be sure to give your final exam at the scheduled time.

Grades

Your “grade book” must be turned in to your department’s administrative assistant, after posting grades, for our records. This includes all grades used to compute the FINAL grade. The simplest way to do this is to use Canvas for grading and download the full list of grades as a spreadsheet. Please post the midterm grades.

Student evaluations

All links to course evaluations are delivered directly to the student via email. We recommend providing time during class in order to get the best response rate.

Classroom Administration

Be consistent: Treat students equitably. Some may seek extra credit. If you offer this, be sure all opportunities for credit are available to all students.

Rely on electronic resources - Use the class Canvas site to upload, avoid copying.

Decide on open or closed computers: You may want to vary expectations based on assignments, engagement.

There is no expectation for you to have a Zoom option available.

Rely on your Department Chair

Late Work:  From the catalog guidelines for receiving late work: “Class work missed because of absence may be made up only in the case of prolonged or confining illness, death of relatives, or similar emergencies.” However, you must also accept late work from students with an excused absence from an official university event. Students should notify you in advance of these expected absences. Have your late work policy clearly spelled out in your syllabus.

Do not modify class time:  Class meeting times are fixed. Talk to your department chair for any deviations from scheduled times that you might be considering.

Missing class:  If you must miss a class, please notify your department chair and Admin Assistant as soon as you know this will happen. Provide as much notice as possible. You are expected to hold all class sessions specified in your syllabus and in keeping with the seat hours assigned to your course.

We are glad you are here! Remember, Laurie Fair can answer any question you may have (lfair@georgefox.edu).

How to obtain an ID Card

Our IT department has created an online ID Card request form!  This is important for those who will be on campus, and it is not necessary if you will be teaching remotely.  You may request your ID card prior to your arrival on campus by completing the form, and pick it up at IT Services located on the third floor of the Stevens building when you arrive.  You must have your ID# and George Fox email address to access the form, and have a digital picture of yourself ready to upload.

Additional Adjunct Faculty Resources can be found on our website...

ADJUNCT FACULTY RESOURCES

Instructions for Creating a Syllabus

Campus Map

Faculty Handbook

IT Support:   Passwords, Logging-In Multi-Factor Authentication

Network & Wi-Fi

Student Concern Faculty Response Guide