Once allocated to an Activity, students are expected to make every effort to participate for the duration of the Activity season. Attendance is taken by the Activity supervisor at each session. If an Activity (or Service) requires a commitment of more than one season, this will be clearly indicated in the sign-up system.

After submitting preferences, it is important to know that students have not been confirmed in any of the Activities they have selected (except for Local Service in High School), no matter how quickly they accessed the Activity sign-up once opened, i.e., it is not first-come, first-served. We try to involve as many students in the Activities programme as possible and do not begin allocating places until the sign-up period closes. Except for those Activities requiring try-outs or trials, the allocation system is only run once the sign ups are closed. Where possible we allocate students to their first preference but due to the popularity of many Activities this is not possible. Students should select alternative preferences so as to avoid the disappointment of missing out altogether.

If there is a fee for the Activity this is detailed at the point of registration, however if there are additional costs for kit, assessments or entry fees to external venues, these will be clearly highlighted during the sign-up process.

If an activity needs payment, this is made clear in the email that goes to students and parents before allocation, outlining student preferences. Please ensure all payments are made by the deadline as unfortunately, students will lose their place if payment is not made on time. Parents will be emailed a link to make payment for allocated activities that involve additional costs. Parents are able to make payment for these Activities online, using Visa or MasterCard.

If they are unable to attend an allocated Activity due to other confirmed commitments, students should notify the Activity supervisor as soon as possible.

Refunds on activity fees are authorised by the Activities and Sports Department based on the College refund policy.