CMS, PBM, SVM, HDM and RMS 

1. In class or library have the students follow this slideshow to prepare their iPads for erasing

2. Have students come to the library

3. Have a station that the student clean their iPad. Supplies will be provided by IT

   1. Having this station manned by a volunteer or staff member would be wise so the students aren't soaking their iPad while cleaning

4. Inspect iPad

   1. An Inspection Form is available, if desired

5. Collect brick & cord, separate into boxes

6. Fine the student for any damage

   1. Choose to fine for missing bricks/cords

   2. A report is available for iPads not turned in during or after roll-in

7. Check the iPad into Destiny

8. Inspect the case of the iPads. If it's in good shape keep them on, cases that aren't can be tossed

9. BLPO students will keep their iPads over the summer and swap for new iPads in the fall

PCM, LPM, TRS and WSV Roll-In Overview for 8th Grade iPads

All 8th grade iPads will need to be collected at the end of the school year. These iPads will be used for incoming 6th graders or moved to other schools. 8th grade iPads ideally need to be charged, updated and reset before being turned in.  We know getting that process done isn't going to be 100%, but the higher percentage that can be done will make it easier in the Fall of 2025 when they are checked out again.

1. In class or library have the students follow these directions for making sure their iPads are updated, signed into their district Managed Apple ID's for a backup and for downloading JAMF Reset to go through the reset process

2. When it's time to check-in the iPad have the students come down to the library

3. Have a cleaning station that the students will clean their iPad. Supplies will be provided by IT

   • Having this station monitored by an adult would be helpful so the students aren't soaking their iPad while cleaning

4. Inspect iPad

   • Inspection form (if desired)

5. Inspect brick & cord (details)

6. Fine the student for any damage (the best way for assessing fines is setting the fined iPads aside until after roll-in)

   • Fine for any missing brick/cord no matter the model of iPad

   • Video showing how to run a report for iPads not turned in during or after roll-in

7. Check the iPad into Destiny

8.  The iPads can be stored in boxes, book carts, shelf by grade level sorted by student name, etc. Reach out to fellow Tier 1's for their idea's as well.

9. Cases should be removed from the 8th grade iPads (any decent 9th gen cases keep on). Keep a count of the number of replacement cases needed.

10. Order replacement bricks & cords via a Help Desk purchasing ticket. This order must be placed before you leave for break by you or your Office Manager

11.  Send roy.fuller@bend.k12.or.us a total of replacement cases needed

12. BLPO students will keep their iPads over the summer and swap for new iPads in the fall

PCM, LPM, TRS and WSV Roll-In Overview for 6th-7th Grade iPads

These iPads will be used for incoming iPads will need to be collected at the end of the school year. During the roll-in process if any 6th or 7th grader has a 6, 7 or 8th gen iPad set those iPads aside. Replacement 9th gens will be provided. Below are some steps to think about for these devices:

1. In class or library have the students follow these this slideshow to prepare for roll-in IF THEY ARE NOT ERASING, this slideshow if they ARE ERASING.

2. Have students come to the library

3. Have a cleaning station that the students will clean their iPad. Supplies will be provided by IT

   • Having this station monitored by an adult is wise so students aren't soaking their iPad while cleaning

4. Inspect iPad

   • Inspection form (if desired)

5. Inspect brick & cord (details), separate into boxes

6. Fine the student for any damage

   • Fines for 6, 7 & 8th gen iPads can be waived (for this year's roll-in, past fines stay)

   • You don't need to assess fines for bricks or cords for 7th or 8th gens

   • Video showing how to run a report for iPads not turned in during or after roll-in

7. Check the iPads into Destiny

   • 6, 7 & 8th gen iPads should be separated, cases removed and bricks & cords in separate boxes

   • Keep good cases for 7, 8 & 9th gen iPad for possible re-use

   • Store 9th gen iPads to be checked out to the same student in the fall of 2025

8. Order replacement bricks & cords via a Help Desk purchasing ticket. This order must be placed before you leave for break by you or your Office Manager

9. BLPO students will keep their iPads over the summer and swap for new iPads in the fall

Roll-In Overview for High School iPads

All high school iPads will need to be collected at the end of the school year. These iPads will be collected and distributed to middle and elementary schools. iPads should ideally be charged, updated and reset before being turned in. We know getting that it won't be 100%, but the more that are will make it easier in the Fall of 2025 when they are checked out by fellow Tier 1's.

1. In class or library have the students follow this slideshow to prepare their iPads for erasing

2. Have students come to the library

3. Have a station that the student clean their iPad. Supplies will be provided by IT

   • Having this station manned by a volunteer or staff member would be wise so the students aren't soaking their iPad while cleaning

4. Inspect iPad

   • An Inspection Form is available, if desired

5. Collect brick & cord, separate into boxes

6. Fine the student for any damage

   • Choose to fine for missing bricks/cords

   • A report is available for iPads not turned in during or after roll-in

7. Check the iPad into Destiny

8. Inspect the case of the iPads. If it's in good shape keep them on, cases that aren't can be tossed

9. BLPO students will keep their iPads over the summer and swap for new iPads in the fall

Looking Ahead : Roll-Out Next September

• PCM, LPM, TRS and WSV: Order replacement bricks & cords via a Help Desk purchasing ticket. This order must be placed before you leave for break

• Don't forget about Insurance, the window for insurance is opened up towards the end of August through October.  (This applies to secondary grade levels only) WE HAVE NO INSURANCE DETAILS YET FOR NEXT YEAR

• Your Fellow Tier 1s say: You should expect Roll-Out Preparation to take 2-4 days with help. Let your Administrator know this and find out if you're expected to come in during the summer to do this, or if they'll be making sure to provide the help upon your return

• If you are diligent updating to the latest iPadOS version during roll-in, your roll-out will be much smoother. Also making sure the iPads come in at least 50% charged will help speed up roll-out as well

• Library carts are a great way to store iPads over the summer by grade, class, name, etc. if available at school but boxes may be best. Check in with your Nutrition staff to see if they have boxes available. Many iPads will be shuffled around during summer.

Advice from the trenches!

Our best advice for a smooth roll-in:

• Avoid Mondays (you'll enter tons of fines for bricks and cords and then delete them the very next day when student's remember to bring them in)

• Seniors have a short window to get fines paid in order to graduate. It takes overnight for the fines in Destiny to show up in TouchBase for families to pay. Be sure to communicate this!

• Give your office staff instructions for collecting iPads that are early or late from students (steps to reset iPad using Jamf Reset, collecting & fining for bricks & cords, etc.)

Updated: May 9, 2025