Event Space & Marketing Support Request

We welcome reservation requests from UCLA faculty, students, departments, centers, institutes, and recognized campus organizations engaged in DataX-related work. All requests are reviewed on a first-come, first-served basis by our Administrative Director and DataX team to ensure alignment with our mission and capacity. We appreciate your understanding if we are not able to approve every request.

Use the Event & Marketing Request Form if your gathering involves event coordination, event marketing and promotion to various UCLA audiences (students, staff, faculty, etc.) and external audiences. 

Examples: Hosted panels, executive roundtables, research talks, workshops, or DataX-promoted events

Events generally include (but not limited to): 

• *Catering (drop-off or staffed)

  • • *Full service caterers typically need a staging area or kitchen set up for prepping food and storing catering equipment, etc. Please note space is limited and staffed catering must be approved in advance. 

• A/V needs for screens, projector, microphones, speakers, and/or other A/V equipment rentals

• Vendor coordination and funding support

• Furniture rentals (i.e., additional chairs, cocktail or food tables, linen, podium, etc.)

• Event/Digital marketing or flyer creation/promotion

• Guest list coordination or logistics regarding external attendees (parking, lodging, etc.)

• DataX staff assistance with setup (i.e., room configuration) and planning

• Vendor coordination and funding support

• Possible funding support or collaboration with DataX

Deadline: Please submit your request at least 8 weeks in advance for event coordination.