Office of Research Management

1. All submitted proposals must align with the identified priority areas.

2. Proposals that encompass multiple priority areas will receive the highest priority.

3. Integrative and interdisciplinary research proposals shall be given top priority.

4. All proposals must specify their alignment with UN Sustainable Development Goals.

5. If submissions are low in some clusters, OVCRE may redirect funds to other clusters.

6. Exceptional research proposals outside priority areas may still be eligible for funding.

Note: All proposals will undergo initial in-house screening by the OVCRE, followed by technical evaluation by reviewers, prior to final approval.

1. Letter request

   1. • Endorsed by the Dean and PRISM Director (if applicable)

      • Addressed to the Chancellor thru the VCRE and ORM

      • Extension period

      • Title of Research Project

2. Progress Report of the previous and/or current quarter/s (to be submitted to the My.IIT Research Panel)

3. Workplan for the requested extension period

4. Special Order/s of the Research Project

1. Letter request for LIB realignment

   • • endorsed by the Dean and PRISM Director (if applicable)

     • addressed to the Chancellor thru the VCRE and ORM

     • include justification for realignment

2. Attach approved LIB

3. Attach realigned LIB for signature (see Sheet 3 of ORM Form 2-LIB)

1. Letter request

   • • endorsed by the Dean and PRISM Director (if applicable)

     • addressed to the Chancellor thru the VCRE and ORM

     • Title of the Research Project

2. Suggested Purchase Request form (see Downloads)

Step 1: Submit List of Qualifications and Actual Duties and Responsibilities of the Research Personnel to ORM.

Step 2: Wait for the job posting in MSU-IIT website (ORM will contact OPI for the posting of open job positions)

Step 3: The ORM will send an email for the interview schedule

Step 4: ORM will send an email to project leaders on the results of the interview.

Step 5: The newly hired Research Personnel and the Project Leader will sign the Contract of Service to be submitted to ORM for consolidation and signature.

1. Letter request for the issuance of travel authority (TA) 

   1. • endorsed by the Dean and PRISM Director (if applicable)

      • For travels outside Mindanao & Visayas (more than 5 days), address the letter to the Chancellor through ORM and OVCRE; For travels within Mindanao & Visayas (4 days and below), address the letter to the VCRE through ORM.

      • Title of the Research Project

      • Name of the traveler/s

      • Date of Activity

      • Departure and return dates

      • Destination

      • Purpose

      • Expenses/Entitlements

      • Source of funds (e.g., OVCRE, DOST, CHED)

2. Special Order/s of the Research Project

3. Line-Item-Budget (LIB) - make sure your travel expenses are within your LIB

Note: See Administrative Order No. 00010-2024 for the Use of Travel Authority in Lieu of SO and TO

☐  Disbursement Voucher (ask Dean's office for issuance)

☐  Approved Travel Authority (TA)

☐  Itinerary of Travel

☐  Special Order of project

☐  Approved LIB of project

After the travel, please submit Liquidation Report Form and documents #2-9 in the 'Checklist for Reimbursement of Travels'.

☐  Disbursement Voucher (ask Dean's office for issuance)

☐  Certification of Travel Completed

☐  Certification of expenses not requiring receipts (for reimbursement below Php300) and/or Reimbursement Expense Receipt (RER; for expenses Php300 and above)

☐  Approved Travel Authority (TA)

☐  Itinerary of Travel

☐  Certificate of Appearance

☐  Special Order of project

☐  Approved LIB of project

☐  Terminal Report / After-travel report

All documents can be accessed at the MSU-IIT Downloads under the Accounting Forms.