Please proceed your application procedures following the steps below.

Application procedures for the visit for FY2025 proposals have been opened.  

Please proceed the procedures for your visit via  NSL RING.

★Check the details about necessary documents shown in the section 1 and 2.  

★See NSL RING User's Manual（English）

JRR-3 Safety training 

The English version of the 'JRR-3 Safety Training' switched from Zoom-style to E-learning from May 20, 2024. 

You can take the course via NSL RING by selecting [Personal] > [Safety Training] on the top menu and must complete all the menu in the course each fiscal year before your visit.

If you have already taken the FY2024 course by February 28, 2024, the status will be displayed as 'Available for FY2025 training' and 'Valid until March 31, 2025'. 

If not, 'Not completed' will be displayed. 

Upon completion of the FY2025 training, the status will change to 'Completed' and the validity period will update to 'Until 3/31/2026'."

All users are required the procedures from (1) to (5). 

Principal investigators are also required the procedure (6).

Note: The document for international users "Visit Proposal" is no more required to be submitted, because it will be automatically issued by submitting your Visit Application via NSL RING.

All  principal investigators and research collaborators are required to submit a Letter of Acceptance before their experiments.

This is a certification by the leader/head of the organization that the researcher has agreed to the consent items regarding his/her participation in the experiment.

Please note, regardless of whether you visit  JRR-3 for your experiment or not, you have to submit a Letter of Acceptance to register your name as a research collaborator. 

Please submit the original document  with his/her signature to NSL user's office.

【Deadline】Before or on the day of  your visits for your first experiments

【How to submit】 1. Log into  NSL RING and click on “Application”

                                 　　  2. Select "Letter of acceptance"and create your data, and click on “Send”

                                             3. Print the file and have a leader of your affiliation sign on it  

                                             4. Bring the original document with you when visiting or, mail to the following address

                Mailing Address  :   106-1 Shirakata Tokai-Village Naka-gun, Ibaraki Japan 319- 1106                       

　　         Recipient      　     :    NSL Users office  at  Neutron Science laboratory 

                                                               Institute of Solid State Physics,  The University of Tokyo 

 They are used to identify you in registration as Radiation Worker and in issuance of Visitor's pass.

【Deadline】 2 weeks before  your first visits 

【How to submit】

1. 1. Login to  NSL RING and click on “Personal”

   2. Select “ ID / photo”

   3. Upload the data 

【Notes】

• • Facial photo data must be either JPEG. file or PDF file.

  • Only passport copy is acceptable for international users as a valid ID.

  • Student ID card is only acceptable for Undergraduate and Graduate students of Japanese universities.

All users are required to submit the certificate, which confirms their registration as a radiation worker at your institution. 

Based on this, users will be registered as radiation workers at JAEA.

You need to submit it each fiscal year.

【Deadline】 2 weeks before your first visit 

【How to submit】

1.  Log in to NSL RING account and click on “Personal”.

2. Select “Rad. Worker” and input all the required information.

3.  Click on [Download RWC],  then forward the Excel file to your radiation protection supervisor and ask for their review or completion of the contents as necessary.

4. After you have received thereviewed  file from them, upload the file by clicking on [Submit RWC] .

All users are required to complete the JRR-3 Safety Training once each Japanese fiscal year, before your first visit.

Please note that conducting experiments without completing the training is not allowed.

【How to take the training】e-Learning system via NSL RING

1.    Log in to  NSL RING and click on “Personal”

   2.   Select “Safety training”

   3.   Click on "To JRR-3 Safety training course"

           *See the Safety trainig Manual 

【Deadline】  By the day of your visit

This is to apply for your request of travel expenses, an entry pass and accomodation reservation.   This is  requrired for the each visit.

【Deadline】3 weeks before your visit　　

   ★It usually takes more time to process the entrance of international users.

【How to apply】

1. 1. Log in NSL RING

   2. Select "Application for visits" from  "Application"section.  See NSL RING User's Manual  for the details

★In Visit Application, we have changed so that user choose the proposal ID among those of which the user has already submitted Letter of Acceptance on NSL RING. User's visit is verified by confirming the submission of Acceptance by NSL User's Office.

If a Proposal ID that you will conduct is not displayed on your Visit Application,  please submit the Letter of Acceptance with its ID first. 

Principal Investigators (PI) need to register the name of your research collaborators, bring-in samples and Instrument for proposals.

【Deadline】2 weeks before the first day of each Cycle.  *See the  FY2025 schedule below.

【How to apply for Experiment,  bring-in samples and Instrument for proposals】

   You will receive an email for the request of experiment application after the instrument leaders assigned your machine-time onto NSL RING. Then,

1. Log in to  NSL RING and click on "Application"

2. Select "Experiment application"

3. Confirm  the information about your registration.  Modify the infomation the research collaborators names , bring-in samples or devices if neccessary

* See NSL RING User's Manual)

※Please note that the travel expenses will not be supported to users residing outside of Japan. For domestic users, please refer to the below.

NSL will support allowances of travel expenses for domestic users having the experiments for your proposals.  The term "travel expenses" here indicates  a set of transportation fee, accommodation fee and daily allowance.

◆ Users who visit for General User Proposals

Please note that the support for your travel expense will be limited to only two times total of domestic trips per a general user proposal.

This will be applied for any of the trips as two (2) time trips for one (1) person, one time trip for two (2) persons or 1 time plus 1 time trips for one (1) person or etc.

These rules will not be applied for users who visit for reserved proposals.  Allowance of the travel expense will be based in the regulation of the University of Tokyo, however, the conditions for subsidy might be changed depending on the execution of our budget.　

Users will receive subsidy for travel expense to log in NSL RING and apply for it entering all the information about your trip. For research collaborators, please verify whether your principal investigators will request the subsidy of travel expense.

◆Users who visit for IRT proposals

We have informed the project representative of this year's travel expenses allocation amount for each IRT proposal.

For your request of the support for IRT members' travels, please verify whether representatives of your proposal will request reimbursement of travel expenses. Afterwards, please apply to the request of payments for your trip at NSL RING entering all the necessary information.

★Bank Account information 

Please submit the bank account registration form when you request the payment for your travel.

"Bank account Modification form" needs to be submitted when any of your institution, organization and bank account number have been changed.

【Due date】　Within one week before your first visits in fiscal year

【How to submit】 

1. Log in  NSL RING and click on "Personal"

2. Download the form 

3. Upload the file clicking  "Submit" button after filling in the necessary items 

【Note】

International users also need to send us a photocopy of cover page and back side of cover page, which shows your katakana name, branch number and  maybe your address etc. to identify you. ( If you do not have a bank account book, you may request a Bank Account Number Notification Form ("Koza Bango

Renrakusho") from your bank or download it from the bank's website.)

Neutron Science Laboratory Users Office

The Institute for Solid State Physics,  The University of Tokyo

E-MAIL           :   nsl-use@issp.u-tokyo.ac.jp

TEL 　　        :  029-282-5782

◆Access to Tokai Village in Ibaraki

◆From Tokai Station (JR Joban Line)