Please proceed your application procedures following the steps below.

Instructions for Visit for FY2024 Change  the rule of travel （2024.3.15） 

Application procedures for the visit of  FY2024 accepted proposals have been opened.  

Please apply via  NSL RING.

★Check the details about necessary documents shown in the section 1 and 2.  

★See NSL RING User's Manual（English）

JRR-3 Safety training 

The English version of “JRR-3 Safety training”, which all users are required to take once before the first experiment in the Japanese fiscal year, has been switched from Zoom-style to E-learning from May 20, 2024. 

All users are required the procedures from (1) to (5). 

Principal investigators are also required the procedure (6).

Note: The document for international users "Visit Proposal" is no more required to be submitted, because it will be automatically issued by submitting your Visit Application via NSL RING.

All of the principal investigators and research collaborators are required to submit a Letter of acceptance before their experiments.

This is a certification by the leader/head of the organization that the experimenter has agreed to the consent items regarding his/her participating in the experiment.

Please note that even if you do not come to JRR-3 for your experiment, you have to submit a Letter of acceptance to register your name as a research collaborator. 

Please submit the original one with his/her signature to NSL user's office.

【Due date】Before or on the day of  your visits for your first experiments

【How to submit】 1. Log into  NSL RING and click “Application”

                                 　　  2. Select "Letter of acceptance"and create your data, and click “Send”

                                             3. Print the file and have a leader of your affiliation sign on it.   

                                             4. Bring the original one with you when visiting or, mail to the following address.

                Mailing Address  :   106-1 Shirakata Tokai-Village Naka-gun, Ibaraki Japan 319- 1106                       

　　         Recipient      　     :    GUP Support Office  at  Neutron Science laboratory 

                                                               Institute of Solid State Physics,  The University of Tokyo 

 They are used to identify you in registration as Radiation Worker and in issuance of entrance permit.

【Due date】 2 weeks before  your first visits 

【How to submit】

1. 1. Login to  NSL RING and click “User Information”

   2. Select “Submit ID”

   3. Upload your official PEG files 

【Notes】

• • Photo Data must be either JPEG. file or PDF file.

  • Only passport copy is acceptable for international users as a valid ID.

  • Student ID card is only acceptable for Undergraduate and Graduate students of Japanese universities.

All users are required to submit the certification which being certified the registration as a radiation worker at your affiliation.

Based on this, the users will be registered as a radiation worker at JAEA.

The certification will be needed to submit every fiscal year.

【Due date】 2 weeks before your first visits in the fiscal year

【How to submit】

1.  Log in  NSL RING and click “User Information”

2. Select “Apply for Radiation Worker”. 

3. Input all the requirements on the form and export the Excel file into your own device.

4. Have Radiation control Dept. of Affiliation input all required information.

5. Import the file to NSL RING.

All users are required to complete the JRR-3 Safety Training before your first visit once in the every Japanese fiscal year.  

Please note that you are not allow to have an experiment without taking the training.

【How to take the training】E-Learning system via NSL RING

    1.    Log in to  NSL RING and click “Personal”

   2.   Select “Safety training”

   3.   Click "To JRR-3 Safety training course"

   4.   Log in to E-learning system with the same user name and passward as NSL RING 

 【Due date 】  By the day of your visit

This is to apply for your request of travel expenses, an entry pass and accomodation reservation.   This is  requrired for the each visit.

【Due date】2 weeks before your visits　　

　Note：International users including Japanese residing outside of Japan are required to submit Visit application  3 weeks before visits  due to the necessary extra paper works for International visitors.

【How to apply】

1. 1. Log in NSL RING

   2. Select "Application for visits" from  "Application"section.  See NSL RING User's Manual  for the details.

Principal Investigators (PI) need to register the name of your research collaborators, bring-in samples and Instrument for proposals.

【Due date】2 weeks before the first day of each Cycle.  *See the FY2024 schedule below.

【How to apply for Experiment,  bring-in samples and Instrument for proposals】

   You will receive an email for the request of experiment application after the instrument leaders assigned your machine-time onto NSL RING. Then,

1. Log in to  NSL RING and click "Application".

2. Select "Experiment application".

3. Confirm  the information about your registration.  Modify the infomation the research collaborators names , bring-in samples or devices if neccessary.

* See NSL RING User's Manual)

※Please note that the travel expenses will not be supported to users residing outside of Japan. For domestic users, please refer to the below.

NSL will support allowances of travel expenses for domestic users having the experiments for your proposals.  The term "travel expenses" here indicates  a set of transportation fee, accommodation fee and daily allowance.

◆ Users who visit for General User Proposals

Please note that the subsidy for your travel expense will be limited to only two times total of domestic trips per a general user proposal.

This will be applied for any of the trips as two (2) time trips for one (1) person, one time trip for two (2) persons or 1 time plus 1 time trips for one (1) person or etc.

These rules will not be applied for users who visit for reserved proposals.  Allowance of the travel expense will be based in the regulation of the University of Tokyo, however, the conditions for subsidy might be changed depending on the execution of our budget.　

Users will receive subsidy for travel expense to log in NSL RING and apply for it entering all the information about your trip. For research collaborators, please verify whether your principal investigators will request the subsidy of travel expense.

◆Users who visit for IRT proposals

We have informed the project representative of this year's travel expenses allocation amount for each IRT proposal.

For your request of the support for IRT members' travels, please verify whether representatives of your proposal will request reimbursement of travel expenses. Afterwards, please apply to the request of payments for your trip at NSL RING entering all the necessary information.

★Bank Account registration 

Please submit the bank account registration form when you request the payment for your travel.

*Submission will be also required even if more than 13 months have passed since the last submission or last travel expense payment.

【Due date】　At least one day before your first visits in fiscal year

【How to submit】 

1. Log in  NSL RING and click “Personal".

2. Download the form. 

3. Upload the file clicking "Submit" button after filling in the necessary items. 

【Note】

International users also need to  upload a photocopy of cover page and back side of cover page, which shows your katakana name, branch No. and  maybe your address etc. to identify you.( If you do not have any bank account book, please submit an "account number notice" issued by your bank.)

Neutron Science Laboratory Administration  Office

The Institute for Solid State Physics,  The University of Tokyo

E-MAIL           :   nsl-use@issp.u-tokyo.ac.jp

TEL 　　        :  029-282-5782

◆Access to Tokai Village in Ibaraki

◆From Tokai Station (JR Joban Line)