• The application form of NSL RING consists of six pages: main information, instrument sample environment, bringing-in device, sample, related proposal, and research plan.

• The first half of the proposal application form will be created by entering information from "main information" to "related proposal" pages.

• In the research plan (within 2 pages of A4-size), background of the research, purpose and significance of the research, outline of the experiment and basis for the beamtime, and expected results are to be described and uploaded as a PDF format.

• The uploaded research plan will be the second half of the proposal application form.

• The total number of pages will vary depending on the quantity of "sample" and "bringing-in device" as mentioned later.

• The proposal application form created here will be sent directly to the IRT leaders and referees.

• " * " marked part is a required item.  If you do not fill in, the form cannot be submitted.

• [gray] written in gray is an item that you do not need to fill in or cannot change as the user information is automatically entered as it is.  

First, create an account.  If you already have an account, please proceed to "1. When you start application".

1. Access NSL RING.

2. Click "If you do not have your account yet: Sign up" at the bottom of the page.

3. After agreeing to personal information protection policy, fill in the required information such as desired account ID and name, and click  [Check the contents].

   •  If your desired ID is already taken, please use a different account ID.

   • There will be no confirmation notice to the registered email address.  Basically, please register a valid email address of your affiliated institution.

4. Check the contents and click [Register with this content] to complete.

• If there is a change in your affiliation or position, there is no need to create a new account. Log in and  update your personal information at the Menu [Personal]>[Modification] .

• If you forget your account or password,  please input your registered email address and date of birth at [Resetting your password] to reissue them .

• If you also forget your registered email address, if you forget whether you have registered or not, or if you have created multiple accounts by mistake, please make an inquiry below.

        e-mail :     nsl-appl [at] issp.u-tokyo.ac.jp

• The accounts are shared with the proposal application system for the instruments owned by JAEA, JRR-3 RING.  If you already have a JRR-3 RING account, please log in with it.

Even if you have already submitted or are editing a proposal application form and would like to apply for another proposal,  create your application form from  [New].

1. Input your account and password to log in.  [Top]  screen is shown.

2. Proposals that are currently available for application  are displayed at [Proposal List], so click [New].

   • You can reach  the same page from [Application]＞[Proposal] at top of the page.

3. [Proposal submission form (New)] is shown.

Notes on applying for proposals are shown here, so be sure to read through it！  If you agree with the content, please click below.

   「□  I hereby agree to the above before editing new proposal.」

4. After agreeing, you will be redirected to the editing screen for proposal application form.

To resume editing the proposal, at [Top] page, click [Go to Proposal list].

• Editing data will be saved as needed by clicking [Save Data] .

• You can edit the information you entered or update your application document as needed until the deadline before submission.  You can proceed without filling in all items.  You can return to the previous page to enter information, or log out and log back in to edit at a later date.

• If you click [PDF] , you can view the proposal application form with the information currently entered.

Your personal information is automatically filled in.  If your change it, access to [Personal]> [Modification].

Download the Academic Supervisor Approval and fill in the necessary information first. Then, please send an email from your academic advisor to the users office.

Input your academic advisor in "Research Collaborator 1" below.

e-mail :  nsl-appl [at] issp.u-tokyo.ac.jp

At the experiment in JRR-3, more than one Japanese research collaborator must be included. (Here, "Japanese" includes foreigners who live in Japan and understand Japanese language.)

Choose the Japanese contact person among the Japanese collaborator(s). The contact person must always attend the experiment. We recommend you to choose the instrument leader or manager as the contact person after getting his/her agreement. Of course, the collaborator, who can speak Japanese and understand well the instrument to be used and the GUP procedures, is also possible.

All the notices with respect to the procedures before visiting are emailed to both you and the contact person. 

Note that the contact person must serve not only for PI but also for all collaborator(s) coming from outside of Japan.

• Up to 6 collaborators can be registered.

• The above contact person is not required to register again here because he/she is already included as one of the research collaborators.  

• The registered collaborator will neither be notified that he/she has been registered, nor that the proposal has been submitted.  Be sure to confirm with the collaborators in advance that you plan to apply the proposal.

For the next beamtime year (between next Apr. and the year after next Mar.), indicate the unavailable days to perform the experiment, or your especially-desired days. 

Message or requests for the instrument managers and the referees.  

If you plan to bring in the device(s) provided by yourself or your collaborator from OUTSIDE OF JRR-3 (including J-PARC), answer its name, specifications, cautions on use and safety measures.

• Be sure to submit the device with more than 100W of the rated input capacity, except laptop PC.

• All submitted items should be answered clearly and precisely, because the descriptions may be checked by the administrators of JRR-3 (JAEA staff who is often non-expert for your research field).

• Special device, for example device which nobody has used at JRR-3 in the past or which is required special attention when driving it, may be subject to the safety review by the safety committee in JAEA.  Before submitting the proposal, contact the instrument leader or University-owned instruments Safety-management Team prior to submitting the proposal.

If you select "yes", the write-in column of the first device will be shown.

Click [+Bringing-in device n Add]. Another set of the textboxes is displayed.  Up to 10 devices can be applied.

This information is required to enter it in SDSYS, so please answer an fill in it accurately. You can apply for up to 10 items.

Provide answers regarding chemical safety and radiation safety below. Based on this information, the facility will conduct Risk Assessments and let you know the results.

Even if it has no risk under normal conditions, such as room temperature, ambient pressure and zero magnetic field, if the answer can be "Yes" depending on the change of physical and chemical properties under the planned experimental conditions, please indicate 'Yes'.

Make sure to provide detailed instructions on how to fix the sample and describe the type of sample container to be used. If you do not use any sample containers, explain how to prevent the sample from scattering or leaking. If there are any other specific handling instructions that require attention, clearly state them. Note that the facility may request you to provide further clarification on the sample handling instructions.

If you want to use samples you have applied for adopted proposals of the past, or if you want to apply samples as new ones based on the information applied before, please proceed the following procedure.

①　Click the box at the right of "Your samples", then samples you have applied before will be displayed in a pull-down list.  Select the applicable one.

②　Make sure that the information from Sample ID to Mass is automatically filled in.

③　If you want to use a sample again, select "Update Sample." If you want to apply a sample as a new one, correct the information indicated by ②, then select "Save as New Sample"

If there are relating proposals for recent 3 years, please fill them in up to 3 proposals.

Describe up to five (5) publications, titles, name of journal, volumes, the year of published papers, page numbers of recent published papers by the principal investigator and collaborators.

Describe the summary of the research plan within 50 words.

• How to write the document is shown here.

• The template can be downloaded from here.

• The document should be converted to PDF before uploading.

• Only one document can be uploaded. if you want to modify after uploading, reupload new document again.

• You can check your Proposal Document uploaded by clicking [Proposal Document or Downloading].

Please be sure to check carefully that there is nothing wrong with the contents of your application before you submit it. You can view the application form in the form in which it will be submitted by clicking  [PDF] button .

1. Click [Check input values for submission] .

• If there is a deficiency in the form you filled in, please correct it according to the message.

2. If there are no deficiencies, the final confirmation screen will be displayed. Click [Submit Proposal] to complete your submission.

• Please note that you will not be able to edit or update the contents of your application after it has been submitted！

Please note that applications that are being edited will not be considered submitted and will not be reviewed even after the deadline has passed！

• You will no longer be able to submit any applications！

• By logging in, you can view all applications you have submitted so far.

• If your institution requires you to submit a copy of your application, please download it here.

Address 106-1, Shirakata, Tokai, Naka, Ibaraki 319-1106, Japan

     Neutron Science Laboratory Office, The Institute for Solid State Physics, The University of Tokyo 

TEL +81 29-282-5782

e-mail nsl-appl [at] issp.u-tokyo.ac.jp