Embedded Files
Google Drive is a great place to store and locate your files since Comal ISD staff and students have UNLIMITED storage. Tired of losing a file in your filing cabinet? Use the search feature to easily find your electronic files. Another plus is that Google products, such as Google Docs or Google Slides, automatically save these files to your Google Drive.
Google Drive is a great place to store and locate your files since Comal ISD staff and students have UNLIMITED storage. Tired of losing a file in your filing cabinet? Use the search feature to easily find your electronic files. Another plus is that Google products, such as Google Docs or Google Slides, automatically save these files to your Google Drive.
Here are some search tips to help you locate items in your Google Drive:
Here are some search tips to help you locate items in your Google Drive:
Go beyond the basic search by using the Advanced Search Feature.
Go beyond the basic search by using the Advanced Search Feature.
Advanced Searches allow you to search by:
File type- Photos & Images, PDFs, Documents, Spreadsheets, Presentations, Forms, Audio, Videos, Archives (zip), Drawings, Shortcuts, Folders, Sites
Owner- Anyone, Owned by me, Not owned by me, Specific person
File location- Anywhere, My Drive, Shared drives, Shared iwth me, Visible to anyone in Comal ISD, In trash, Starred
Date Modified- Any time, Today, Yesterday, Last 7 days, Last 30 days, Last 90 days, Custom
Item name- Enter a term that matches part of the file name
Has the words- Enter words found in the file
Shared to- Enter a name or email address
Follow up- Search for items with suggestions or actions needed
Here are a few organizational tips to help you manage your Google Drive:
Here are a few organizational tips to help you manage your Google Drive:
Star files you use frequently or want to find quickly. Remove the star from files you are not using much any more.
Color code your folders to make them easily identifiable.
Add a special character or number to the front of a folder name to keep it at the top of the list. Add a Z to the front to drop a folder lower in the list.
Add an emoji to your folder title to quickly distinguish it from others.
The Shared Drive section:
"Many users want to clean up this section, but I advise teachers to just leave “Shared with Me” alone. These are not your files. Think of it like a feed showing you what files you have access to that are not your own.
If you begin deleting files, it can often cause problems for you or other users, so the best advice is just to accept it for what it is." ~Kacey Bell from Shake Up Learning
Visit Shakeup Learning to the rest of the article for more tips on organizing your Google Drive.
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