Gmail
Gmail
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Basic Gmail Management
Basic Gmail Management
Set up your business email and turn on Gmail features for your Google Workspace users.
Advanced Gmail Management
Advanced Gmail Management
Manage Gmail across an organization with a large user base, on-premise mail systems, or advanced business requirements.
Enable Offline Mode for Gmail
Enable Offline Mode for Gmail
As an administrator, you can enable your users to work in Gmail offline. That way, when internet access is unavailable, you and your users can still read, write, search, delete, and label email messages.
Gmail automatically updates any new messages when a connection becomes available.
Head to Gmail settings in Admin Console ( Apps > Google Workspace > Gmail > User Settings)
Scroll to Gmail web offline
Check Enable Gmail web offline box
(Optional) Check Force deletion of offline data on sign out of Google Account box
Click SAVE
Enable Email Read-Receipts
Enable Email Read-Receipts
As an administrator, you can let users in your organization request or return read receipts.
A read receipt is an email notification delivered to the sender when a recipient opens an email. To make it available for users in your organization, turn it on in the Admin console.
Head to Gmail settings in Admin Console ( Apps > Google Workspace > Gmail > User Settings)
Scroll to Email read recipients
Specify the senders your users can return receipts to.
Click SAVE
Enable Email Confidential Mode
Enable Email Confidential Mode
As an administrator, you can turn on confidential mode to allow your users to help protect sensitive information from unauthorized or accidental sharing.
Confidential mode messages don't have options to forward, copy, print, or download messages or attachments.
Head to Gmail settings in Admin Console ( Apps > Google Workspace > Gmail > User Settings)
Check Enable confidential mode box
Click SAVE
Configure Email Routing Rules
Configure Email Routing Rules
As an administrator, you can set up a domain-wide routing policy for inbound messages using Default routing.
Head to Gmail Default routing settings in Admin Console ( Apps > Google Workspace > Gmail > Default routing)
Click ADD ANOTHER RULE
Specify envelope recipients to match
Specify the actions to perform on mail intended for those recipients
Choose whether to perform the action only on unrecognized addresses, or both unrecognized and recognized addresses
Click SAVE
Email Content Compliance Rules
Email Content Compliance Rules
Administrators can set up rules to handle messages that contain content that matches one or more expressions.
Head to Gmail ( Apps > Google Workspace > Gmail)
Click Compliance and scroll to Content compliance
Click ADD ANOTHER RULE
Enter a description about the rule to be created
Specify the emails to be affected
Add expressions that describe the content to be searched in the message
Specify the actions to perform on mail intended for those recipients
Click Show options for more configurations
Click SAVE
Set up a Standard Footer or Disclaimer
Set up a Standard Footer or Disclaimer
Administrators can use the Append footer setting to automatically add footer text to outgoing messages for legal, informational, or promotional reasons.
Head to Gmail ( Apps > Google Workspace > Gmail)
Click Compliance and scroll to Append footer
Click ADD ANOTHER RULE
Enter the footer description and the footer test
(Optional) Check the Append the footer to internal messages being sent within your organization box
Click SAVE
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