Google Drive

Setup Drive (Prevent External Sharing)

Find the setting for configuring external sharing by:

1. Click on Apps > Google Workspace > Drive & docs > Sharing settings

2. Click on the edit button (the pencil icon) for “Sharing options”

3. Select the option for “off”

4. Decide if you still want to allow users in your organisation to receive external files. If so, tick the box that says “Allow users in SG Skills Ignition to receive files from users outside of SG Skills Ignition”

5. Save changes

Restrict sharing outside of allowed domains

Find the setting for configuring external sharing by:

1. Click on Apps > Google Workspace > Drive & docs > Sharing settings

2. Click on the edit button (the pencil icon) for “Sharing options”

3. Select the option for “on”

4. Configure your options to receive a warning when sharing externally, receipt of external files and sharing with non-google/public accounts. Place a tick on options you want to enable

5. Configure “access checker” to check access availability for different audiences (e.g. recipients, target audiences etc)

6. Configure “Distributing content outside of domain” to set who is allowed to distribute content

7. Save changes

Control files stored on shared drives

• From the Admin console Home page, go to Apps > and then > Google Workspace and then > Drive and Docs.

• Click Sharing settings.

• Select the desired organizational unit or group

Set target audiences

Find the setting for configuring external sharing by:

1. Click on Apps > Google Workspace > Drive & docs > Sharing settings

2. Click on the edit button (the pencil icon) for “Target audiences”

3. Click on “add target audience” to select from an available list of target audiences or create a new one. Hit save when done

4. To create a new target audience, click “create target audience” on the previous menu

5. In the new tab that pops up, click on “create a target audience” > provide the name for the target audience > click on “create”

6. Add members/groups to the target audience by clicking on “add members”

7. In the new tab that pops up, click on “add members” > search for users/groups > click on “add”

8. Back in the “create a target audience” page, click on “done”. Refresh pages to see changes. Save any changes