Join Friends of Baldwin

Friends of Baldwin Officer Role Descriptions

President and Co-President: 

• Provide strategic oversight and leadership of all organization's programming and budgeting.

• Plan and lead monthly Friends of Baldwin community meetings and executive team meetings - 1-2x/month

• Liaise with school administration and teachers to share updates on events and funding - 3-4x/year

• Communicate with community members, families and caregivers - 1-2x/month

• Collaborate with  other volunteer leaders in organization of events and fundraisers - 4-5 events/year + additional meetings

Treasurer and Assistant Treasurer: 

• Support the organization by overseeing all accounting, check deposits and payments.

• Make bank deposits at Cambridge Savings Bank (e.g., after school bake sales, when checks are received) - 1-2x/month

• Maintain detail/history of bank deposits - 1-2x/month

• Track donations and send donor acknowledgements - annually, at a minimum

• Run Square reports as needed to track sales - 1-2x/some months

• Budget tracking, bank reconciliations and 990 tax filing review - 10-20 hrs/year

• Attend Friends of Baldwin community and executive team meetings whenever possible - 1 hr/month community meetings / 1-2 hrs every 6 weeks exec team

Clerk:

• Responsible for all corporate maintenance duties, including recording of  meeting minutes from Friends board meetings

• Prepare and files annual reports and other corporate documentation. 

• Help develop written Friends communications as needed, supporting the President and Co-President. 

Volunteer Leader & Position Role Descriptions

Bread Sales:

• Pick up bread donated by Iggys (will need a vehicle for this) and sell bread on Friday afternoons in the back hallway.  

• Recruit and coordinate volunteers to do assist as needed. 

• The bread sale funds the main dish for the Teacher Appreciation Luncheon. 

• Time commitment: 1.5-2 hours a week (~2-3:30 PM) on Fridays while school is in session. 

Gear Sales: 

• Research printer options and order Baldwin-themed merchandise 

• Organize sales of Baldwin themed gear at community events and online

Family Fall Fun Day: 

• Coordinate volunteers to plan, set up, operate and clean up one hour of Fall fun activities at Sacramento Field. 

• This is a great opportunity for 5th grade families to kick off fundraising for their class overnight.!

Election Day Bake Sale:

• Organize bake sale on Election Day (November) to raise money from people entering the building to vote.  

• Secure and coordinate food donations, organize a Costco/BJ shopping trip, and oversee scheduling of volunteer shifts on Election Day.  

• Communicate with Room Parents so they can encourage families from all grades to volunteer baking and selling time.  

• Time commitment: 1-2 hours/week organizational in October, 2-4 hrs/week early November Election Day (or organize others to manage parts of the day - staffing must be organized from 6:30AM-8:30PM) 

Holiday Fundraiser (Wreath Sale): 

• Organize and publicize the annual holiday wreath sale.

• Help decorate the wreaths.

• Sell wreaths in front of school and recruit volunteers to assist as needed.

• Time commitment: Decorating wreaths: ~ 4-6 hours. Selling wreaths: 4-6 hours (2-3 hours for 2 days after school). Need 3-5 people   

Spring Fundraiser: 

• Organize, coordinate and solicit donations for the end of year fundraiser (May/June). 

• Work alongside the webmaster and Friends of Baldwin team to upload auction items, run the auction, and distribute winnings in a timely manner. 

• Time commitment: TBD

STEM Day: 

• Coordinate a team of parent volunteers to create a fun filled day of Science, Technology, Engineering and Math activities for each grade at Baldwin

Communications: 

• Develop content for FOB email newsletter updates 

• Collaborate with Baldwin Family Liaison (Susan Tiersch) on content updates to the weekly Baldwin Brief

• Update social media accounts and coordinate with website owner on site updates

Website: 

• Responsible for all website maintenance and event updates for Friends activities throughout the year. 

• Help develop communications as needed to support the Friends organization online. 

• Meeting Minutes: October 4, 2023

• Meeting Minutes: November 8, 2023

• Meeting Minutes: December 13, 2023

• Meeting Minutes: January 10, 2024

• Meeting Minutes: February 7, 2024

• Meeting Minutes: March 6, 2024