Risk Level 4 Activities

Organise a Level 4 Activity

Level 4 activities involve an overnight stay, such as a school camp.

Follow this process to organise a level 4 activity.

Responsibility:

Action

Class teacher

1. Decide on an activity to tie in with the curriculum.

2. Discuss the goals and objectives with senior management. Complete the Event Proposal and give it to the principal.

Because the proposed event involves an overnight stay, the principal will submit the Event Proposal form to the board of trustees for their approval. Other forms will need to be submitted with it, including a risk management plan, or a safety action plan. You may have to supply other forms or information as requested by the board, such as travel costs, and the relevance of the experience to the NZ Curriculum.

3. Make enquiries, tentative bookings, etc.

Board

4. Assess the proposal and approve or decline it, as appropriate. Request more information if necessary.

Teacher

5. Obtain consent from parents.

6. Request and organise parent help.

7. Prepare and send home health profile forms (see Risk Management) for each person involved in the event.

8. Prepare a class list to record consent from parents and student's home and emergency phone numbers.

9. Consider requirements for special needs students.

10. Organise transport.

11. Complete risk management.

12. Create a gear list and send it to parents.

13. Organise equipment and first aid kit.

14. Inform the office staff, and other people potentially affected by the students' absence from the classroom.

15. Inspect facilities and take an inventory.

16. Prepare a budget.

17. Organise evening meetings to brief adults involved in the trip.

18. Check students' gear.

19. Prepare evaluation forms/activities, if required.

20. Prepare follow-up activities, as required.

Also see The Ministry of Education’s EOTC Guidelines for Good Practice