FOR CAREER COACHES 

LINK: Home 

You can access your trackers and the business directory from this page. 

LINK: https://shorturl.at/0SL1R

• Enter your leave into Peoplesoft (DO NOT FORGET TO DO THIS)

• Complete a leave form

  • A seperate form is required for dates in different pay periods.

    • Any leave from the 1st-15th on one form

    • Any leave from the 16th - 31st on one form

• Send leave form to supervisor via email 

• Notify your school of your leave

• Naming Convention (REQUIRED)

  • Last Name, First Name, Leave Type, Date 

    • Example: Brown, Laura SICK 9.19.26

    • Example: Brown, Laura SICK 9.19.26 to 9.26.26

    • Example: Brown, Laura PER 9.19.26

    • Example: Brown, Laura PER 9.16.26 and 9.20.26

• Standard school year work day - 7  hours 

• Standard summer work day - 8.75 hours

POLICY - https://apps.fcps.org/legal/documents/414/history/431 

RULES & GUIDELINES - https://drive.google.com/file/d/18miWMUEOwOChUUMDp99RgWbm-YTvf5In/view

FIELD TRIP APPROVAL FORM - https://apps.fcps.org/forms/download/642

FCPS BUS

Please complete the following steps as soon as Transportation assigns a bus, rather than waiting until the day of the trip. Receiving this information early allows me to accurately project driver wages and fuel expense.

1. Retrieve the Form: Obtain the confirmed Field Trip Form from your transportation secretary well in advance. Please follow up with them directly if you haven't received it.

2. Verify Details: Ensure you are listed as "Staff Assigned" and the "Type of Trip" is marked as "Career Coach–[Your School].".

• Contact your transportation secretary immediately to correct any errors.

• As a career coach, you should always be “Staff Assigned” because you are leading the trip.

• Do not have teachers submit request for buses for a Career Coach-led trip on your behalf.

• If you have multiple buses for a trip, you must email me all forms. Trips with multiple buses may have a teacher as “Staff Assigned” on one bus.

• NOTE: If the trip is arranged by a curriculum department and they are responsible for funding the trip, the “Type of Trip” will be different (example: such as “VPA Secondary” or “Invoice Outside Agency.”); DO NOT email me those!

3. Format Subject Line: When you email me the form, use the format: FT / Date / School Abbreviation / Trip #   •Example: FT 01/09/26 TJHS #WT050190)

4. Include mileage: include the round-trip mileage in the email body. 

5. Confirm Destination and Driver on Trip Day: Check when boarding for both departure from school and return (sometimes 2 different drivers are used). If the driver differs from the form you emailed me, email me their full name along with the trip date, destination, and trip number.  

6. Report Changes: Notify me of cancelations and driver changes (FCPS Transportation should be providing your school with updated Field Trip forms -email them to me). Rescheduled trip will have a new Field Trip #s assigned so you should follow all the steps above.

7. Do not email me trips with Requested by: Emily Weldon.

CONTRACTED BUS

1. If FCPS transportation is unable to provide transportation services, have your transportation secretary contact me for guidance how to proceed.

2. Notify me if trips are cancelled and/or rescheduled. 

PERMISSION SLIPS

Permission Form Requirements. The permission form should include:

• i. The affirmative agreement to give permission for their child to participate in the field trip.

• ii. Parent/guardian contact information, including e-mail and a phone number to be used for communications regarding field trip information and during the field trip.

• iii. Information on special clothing, if needed.

• iv. Information on the mode of transportation to the field trip site.

• v. A section allowing parents the opportunity to volunteer as a chaperone, as appropriate.

Sample 1 - https://docs.google.com/document/d/191A9Y1DqnpviA1uFXc6-vkMyoXBycvaJR16spqePd1s/edit?usp=sharing

Sample 2 - https://drive.google.com/file/d/1eqmCa849zk53ry7_GDwWOOKFnQZkf_Iz/view?usp=drive_link 

Spanish Sample - https://drive.google.com/file/d/1ILKmhCr_PBUuGBict2zNqdaexluCSGVq/view?usp=sharing 

POLICY - https://apps.fcps.org/legal/documents/432/history/367 

REGULATION - https://apps.fcps.org/legal/documents/432-01/history/338

Guest Speaker Approval Form: https://apps.fcps.org/forms/download/429

Form Finder: https://apps.fcps.org/forms/

Inside FCPS: https://fcpsmd.sharepoint.com/ 

REGULATION - https://apps.fcps.org/legal/documents/409-07/history/433 

DBC Test Site: https://fcpsmd.sharepoint.com/sites/Purchasing/SitePages/Procurement-Card.aspx

DBC SOPs: https://fcpsmd.sharepoint.com/sites/Purchasing/Shared%20Documents/SOPs/PUR-SOP-034%20pCard%20Program%20Rules%20and%20Procedures.pdf?CID=7945b7bd-a4b8-440e-80a6-bd31077d4d8c 

Reconciling PCard Transactions (Instructions found at Business Services Techonolgy site): https://docs.google.com/document/d/1d7j0ikGPR4_Zed8KdGZIknfPnMyztrIotON_0Wlo6M4/edit?usp=sharing

Support Staff Site: https://sites.google.com/fcps.org/supportstaffwebsite 

FCPS CTE Site: https://sites.google.com/fcps.org/cte/ 

FCPS CTE In Service Site: https://sites.google.com/fcps.org/cteinservice/2024-january-in-service 

Youth Apprenticeship Site: https://sites.google.com/fcps.org/fcpsyouthapprentice/current-openings?authuser=0 

Youth Apprenticeship Summit Site: https://sites.google.com/fcps.org/youth-apprenticeship-summit/home

Career Signing Day Site: https://sites.google.com/fcps.org/career-signing-day/home 

Senior Career Fair Site: https://sites.google.com/fcps.org/careerfair/home 

Career and Tech Fair Site: https://sites.google.com/fcps.org/techfair/home 

High School College and Career Programs Site: https://sites.google.com/fcps.org/county-widecollegecareerprogra/home

HR Contact List: https://docs.google.com/spreadsheets/d/1XuYzxaA0MmrrjxSrMvW3Ld4XZAl9wSReraRGlFBkImQ/edit?gid=0#gid=0

Fiscal Services Contact List: https://docs.google.com/spreadsheets/d/10vPXKttpmdbyP7aZslt9HhgKFBGwpOty/edit?gid=767839423#gid=767839423

Request Form: https://docs.google.com/forms/d/e/1FAIpQLSeZcPIY_OrLLwZOIrIDew-yx8AU8zYJlbTmb2kWCqZ-3uQvIA/viewform 

ODP Site: https://www.odpbusiness.com/account/SsoIdpInitLogin.do?partner=http://adfs.fcps.org/adfs/services/trust&pingInstanceId=fcpsprod&subjectStrategy=email 

Reminders: 

• $50 limit per school year

• One form for item. 

If you need supplies, please order by cutoff dates: 

• November 22

• January 23 

• March 22 

https://radar.fcps.org/RADAR/ 

https://sites.google.com/fcps.org/organizational-development/home/about-the-llc/llc-map-and-meeting-room-specifications

https://fcpsmaryland.exposure.co/the-learning-and-leadership-center 

Support Staff: https://docs.google.com/document/d/1kJ2zcFK2ZUeIGs0d2hYepk23DLu_Qb6s6CdgsHNtq6o/edit?tab=t.0 

Career Coach Examples: https://docs.google.com/document/d/1-4YP8EAhSbDpJk_GzBOW25JK-UggeTld0CSGtmzZQms/edit?tab=t.0#heading=h.fvj2usj7vkiv 

Employee Code of Conduct: https://campussuite-storage.s3.amazonaws.com/prod/33903/86de7fb0-3a18-11e6-b537-22000bd8490f/2779792/bc7b2a8e-0889-11ef-9afd-0248585b3fe1/file/EmployeeCodeOfConduct.pdf

Concern Resolution for Employees:https://fcps.ss5.sharpschool.com/connect_with_fcps/concern_resolution_for_employees

FCPS Site Staff Links: https://www.fcps.org/staff