Recommended Fall Timeline

If your administration is asking for specifics or if you'd like a structured timeline to follow, feel free to use this template:

Date

Action Item

Sept 25

Send sign-up letters home (day before Fall Break).

Oct 9

Sign-up forms returned to school.

Oct 12–13

Review total sign-ups and finalize tryout rosters.

Oct 13

Send a ParentSquare reminder (Tuesday after break) to finalize interest.

Oct 21

Mario Kart Tryouts

Oct 22

Super Smash Bros Tryouts

Oct 23

Send acceptance & reserve letters home to students.

Oct 26–27

Head Coach Registration: Register teams on the Fenworks website.

Oct 28

MK Team Meeting & Student Registration: Get Mario Kart players registered on Fenworks during practice.

Oct 29

SSB Team Meeting & Student Registration: Get SSB players registered on Fenworks during practice.

Oct 30

Registration Deadline: Bluegrass Esports Conference closes registration for Week 1 pre-matching.

Nov 4

Mario Kart Season Kickoff

Nov 5

Super Smash Bros Season Kickoff

Game Offerings Breakdown

When communicating with parents and administration, please note how our game titles are categorized:

• State Championship Titles: Super Smash Bros Ultimate & Mario Kart 8 Deluxe

• Regional / Recreational Titles: Minecraft, Rocket League, and Just Dance

Sample Roster & Supervision Framework

With roster sizes growing, we recommend aiming for 10–12 students per day for manageable supervision. Here are two ways you can structure your weekly practices based on student enrollment:

Wednesdays (Mario Kart / Minecraft Focus)

•  Option A (Varsity):

  • Varsity (Teams A & B): 10 players total (4 starters + 1 sub per team).

• Option B (Varsity + Rec):

  • Varsity (Teams A & B) Mario Kart: 10 players.

  • Plus Recreation: Host Minecraft on Wednesdays. Minecraft is student driven with resources and lessons - Very little coach monitoring needed

• Option A (Varsity):

  • Varsity (Teams A & B): 8–10 players total (3–4 starters + 1–2 subs per team).

• Option B (Varsity + Rec):

  • Varsity Smash: 8–10 players.

  • Recreation: Host Just Dance or Rocket League on Thursdays. Both game titles can be played just for fun to help build interest and skill. Remember Rocket League is a possible middle school state title for next school year. 

Next Steps

Take a look at your numbers during the week of October 12th to see what works best for your room setup and equipment.

Don't forget our Coaches Meeting next week! Please come with any questions prepped and ready to go. Thank you all so much for stepping up and guiding our esports athletes this season!

Must Knows:

• October-March Commitment- (if you qualify for state then season goes until April 21)

  • Meetings twice a week

    • Wednesday for Competitive Mario Kart

    • Thursday for Competitive Super Smash Bros

• Multiple virtual competitions and 1 in-person per season.

• Other gaming titles are available if students would like to play/compete including Minecraft, Just Dance, and Rocket League

• Must compete in at least 2 gaming titles per session. (Note not every game is offered in-person during each session.)

• $800 supplemental position paid for by Technology Department. (certified)

• Must submit a team of 2 for the Shoutcasting Challenge

• Encourage and prioritize participation from students who may not always feel included in traditional gaming communities, including females, students of color, students with IEPs, and others who are seeking a strong sense of community. Your club should be representative of your school. 

• Ideal number of student participants is 8-15. Experienced coaches may seek to grow their club to include additional students who have a passion for gaming, but may not want to play competitively. 

Competitive teams

• Teams should be composed of different students. A student on one team can serve as a sub for another. 

  • State Tournament Titles

    • Mario Kart- 4 students 

    • Super Smash Bros- 3 students 

  • Bluegrass Regional Title (depending on # of enrolled teams)

    • Minecraft- 2-6 students

    • Just Dance- 3 students

    • Rocket League- 4 students

Classified Staff: Hourly employees must clock out of regular job and then clock in to the supplemental position after regular work hours. 

• • • 40 hour employee everything is charged as overtime so you effectively have fewer hours they are eligible. Check with your principal.