Student Pass Application

The Student's Pass application process in Singapore involves several steps :

1. Prepare Required Documents:

   • Passport: Ensure your passport has at least six months validity from the date of entry into Singapore.

   • Passport-sized Photographs: Typically, you'll need recent passport-sized photographs taken against a white background.

2. Student's Pass (STP) application: The application for a Student's Pass is done online through the Student’s Pass On-Line Application & Registration (SOLAR) system provided by the Immigration and Checkpoints Authority (ICA). 

According to ICA, this process can only be initiated by ESSEC Business School not more than 2 months before the program starts. 

Students are required to complete and submit the eFORM16 to ICA. There's a non-refundable fee (SGD45) associated with the application process.

You may refer to the step by step instructions to complete your eForm16 submission HERE. Please also refer to the guidelines at the bottom of this page. 

Receive In-Principle Approval (IPA) Letter: If your STP application is successful, you'll receive an In-Principle Approval (IPA) letter which outlines the steps to obtain your digital Student's Pass.

If you require an entry visa to enter Singapore, this letter serves as a one-time entry visa. Please ensure that your IPA Letter has the Visa No. at the top of the letter. 

3. Upload Documents to ICA (Note: You may do this before or after you arrive in Singapore.): 

   • Medical Examination Report (if required*): Applicants* are encouraged to undergo the medical examination in Singapore. The medical examination report is available HERE.  (*only for those whose STP duration of > 6 months) 

Clinics that are near ESSEC APAC campus:
- The Clinic @ Fusionopolis: 1 Fusionopolis Place, Singapore 138522
- Raffles Medical Center Holland V: 118 Holland Avenue, Singapore 278997 

Alternatively, you may check out the clinics below: 

https://minmed.sg/student-pass-sp-medical-check-up/

https://mediwaymedical.com/student-pass-medical

https://healthscreening.sg/student-pass-sp-medical-check-up

3. • Terms & Conditions of STP form: 

Common mistakes to note. Incomplete forms will delay approval. 

-  Sign and upload all pages of the T&C form. 

-  1st page point 7: Please fill in your application ID starting with ES-xxxx-...... (can be found in your IPA letter)

-  2nd page, Application ID: Please fill in your application ID starting with ES-xxxx...... (can be found in your IPA letter)

-  2nd page, Nationality/Citizenship Travel Document No. : Please fill in your nationality and passport number. 

4. Pay Issuance Fee: A S$60 issuance fee for Student’s Pass and a S$30 for Multiple Journey Visa (if applicable) are payable via Internet Banking, AMEX, a Visa or MasterCard credit/debit card online. 

5. Make Appointment with ICA: 

   • After payment, you may have to wait a few hours to a day before you can make appointment via this website. 

   • ICA appointment is not a valid excuse for missing your classes.

   • If you have either made 3 changes to your appointment date/time or missed 2 appointments, you will not be allowed to make further changes or any new appointment.

6. Complete Formalities in Singapore: 

      On the day of appointment, Applicant is to be present and to bring along:

       a) IPA letter

b) Applicant's passport/travel document and proof of valid pass in Singapore

c) A passport-sized photograph (35mm wide by 45mm high):

i.  taken within last 3 months;

ii.  in colour and must be taken against a white background with matt or semi-matt finish;

iii. full face and without headgear (any headgear worn for religious or racial customs is acceptable but

                         must not hide the facial features)

• Applicant should not wear coloured, patterned, or cosmetic contact lenses on the appointment day as

ICA will be enrolling applicants' iris images.

• ICA may request for Applicant to produce a passport-sized photograph taken within last 3 months, at the

time of enrolment.

Student's Pass holders will receive an email (from no-reply@file.gov.sg) at the email address provided in the Student's Pass application after the completion of formalities at the ICA Building. The email will provide information on the retrieval of the digital Student's Pass on the FileSG website.

The digital Student's Pass can be viewed directly on the Singpass app after three working days, or downloaded from MyICA or FileSG website in PDF or OA format upon completion of formalities.

7. Maintain Compliance: It's important to adhere to the conditions set by the ICA, such as attending classes regularly, maintaining satisfactory academic progress, and obeying Singapore's laws.

Guidelines for completing the eFORM16

Failure to follow the below guidelines may subject to additional questions from the Immigration & Checkpoints Authority (ICA) and may further delay the processing of your student pass application. 

• TYPE OF TRAVEL DOCUMENT HELD: INTERNATIONAL PASSPORT (ALWAYS select this option)

• RACE TYPE

  • Please note that ICA has certain requirements to follow when declaring your race type. 

  • From our students' past experience when declaring their race type, the following are some possible race types options which were previously accepted by ICA: Chinese, Indian, Malay, Eurasian, Caucasian, African, Vietnamese, Moroccan

  • The following race types declared by some of our past students have been rejected by ICA: White, Mix, Black, African/Black, Yellow, Asian, Han

  • If you are unsure, you can input the race according to your nationality. 

• For questions such as Singapore residential address and telephone number, if you do not have one yet, please leave it blank.

• For questions that do not apply to you, please indicate 'Not Applicable. 

• You will be required to sign and upload all pages of your completed eFORM16. Any missing signature or incomplete eForm16 uploaded will again cause unnecessary delay to the processing time.

• All future correspondences including the eventual digital STP issuance if the application is approved, will be directed to the email address provided in the eForm16. Please ensure the email address keyed in to the eForm16 is accurate and you must have ready access to the email provided.  No changes to the email address will be allowed once the application is submitted to ICA.

• Please check your email and login to ICA’s SOLAR system regularly for any updates to your STP applications. You will be required to upload any clarification document/s into ICA e-service within 14 days of the email notification. Failure to upload any clarification document/s will result in the application been withdrawn. Please check your Junk/Spam mailbox for the email notifications.

For more information, you may also refer to our FAQ HERE.