Applicant Tracking

SSC HR Operations implemented PeopleAdmin Applicant Tracking System in 2019 to provide standardization in position management, talent acquisition, and applicant tracking services to the Virginia Community Colleges, including System Office and Shared Services Center. This system enables improved recruitment targeting and retention, supports compliance requirements, and increases the effectiveness of all talent management activities.

Applicant Tracking Team contact information:

• ATS Mailbox – ats@ssc.vccs.edu

SSC Customer Engagement Team:

• 877-340-5577

PeopleAdmin System - Live Site/Production

Applicant Portal

Applicant Tracking User Guide

FAQs for Applicants                                                                                    

Am I eligible to apply for positions within other VCCS agencies?

Does the system allow applicants to upload a resume that will prefill the application?

If I have an application submitted for a current opening today, do I have to re-submit my application in the new system?

What if I have additional questions once logged in?

Where do I go to apply for a job?

Will I be able to receive notifications?

Will I be able to update my application or supporting documents?

Will I receive confirmation that my application was received?

Will my current application and supporting documents transition into the new system?

FAQs for College HR                                                                                    

Can multiple job duties be added?

Can search committee members vary by posting?

How does information from ATS flow into PMIS for brand new positions?

How do I log into ATS?

How do I post an Internal Position?

How will I be notified of items needing review or approval in ATS?

If we are editing a job, will PeopleSoft integration override the edit?

In ATS, are User Groups defined as everyone that goes into the system (including committees) or does it refer to hiring managers?

In ATS, how do I make changes to a posting once it has been published?

In ATS, who will be assigning position numbers if it is not a new position?

Is an item considered approved if a user moves it back or forward in ATS?

Is Classification the same as Role title?

Is there a place to attach the EWPs in ATS?

It is Mandatory to include a supervisors’ name in ATS?  Is it visible to the applicant?

What if I need a committee member external to my agency?

What if there are multiple people in one user group in ATS?

What is an Applicant Tracking System (ATS)?

What will committee members be able to see once logged into the system?

What will I be able to see once logged into ATS?

When an employee is hired, will they go into the PeopleAdmin system?

When a position is created, will the ATS generate a link that can be used?

Where do I go to apply for a job?

Who has the ability to deactivate committee members in ATS?

Will I be able to prioritize and/or watch a recruit closely, if necessary, in ATS?

Will I be able to provide feedback within the system?

Will I be able to require specific applicant documents?

Will I be able to use supplemental questions (SQs)?

Will this new system application match the new state application requirements?

Will training be provided on ATS?

Why do I need to manually post in RMS?

Why does committee member show pending?  Can we deactivate committee members?

System Access Request Form