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Accounts Payable operations provides the VCCS with a unified and standardized accounts payable process, leveraging the VCCS’ size to achieve economies of scale, administrative efficiencies, and regulatory compliance.
New Vendors
New Vendors
Vendor Setup
The self-registration process is an imperative step in continuing to be a vendor for the VCCS. We appreciate your time and attention in this matter.
Steps for registration:
Click on “Register”
Next page, click on “Register” again
Follow the steps to self-register.
If you have any questions you may call the eVA help desk at 1.866.289.7367
Submit Invoice
When submitting an invoice to SSC for payment, please email the invoice to invoice@ssc.vccs.edu for prompt service.
Or mail your invoice to the following address:
VCCS Shared Services Center
147 Daleville Centre Drive
Daleville, VA 24083
To ensure prompt payments, suppliers should submit invoices directly to the SSC, rather than sending them to the college business office.
Payment for Services
Payment terms listed on the Purchase Order are typically NET 30 days from SSC's receipt of your goods or services OR receipt of your invoice in the Accounts Payable Department, whichever is later unless you have a contract in place with different payment terms. When you accept the college's Purchase Order, you are accepting these payment terms and conditions. If different terms are required, please negotiate them with the Purchasing Department prior to the Purchase Order being issued.
The Vendor or college is responsible to have the invoices emailed to invoice@ssc.vccs.edu . The Accounting Department will not reach out to the vendor to obtain outstanding invoices.
Submit an Invoice
Submit an Invoice
To submit an invoice to SSC for payment, please email the invoice to invoice@ssc.vccs.edu for the fastest service. Or, please mail your invoice to the following address:
VCCS Shared Services Center
147 Daleville Centre Drive
Daleville, VA 24083
To help ensure payment of your invoice in a timely manner, please make sure the invoice includes:
Invoice #
Invoice Date
Name of College the goods or services were supplied to
Valid Purchase Order
Payment Remit address
Description of the goods or services (Itemized is preferred)
Cost of the goods or services provided (itemized is preferred)
Current total amount due (previous or balance forward balances will NOT be paid, you will need to submit the original invoice with description of the goods or services)
The following will not be accepted as a valid invoice for payment:
Statements
Order Confirmations
Packing Slips
Proforma Invoices
Quotes
Estimates
Order Acknowledgements
Service Orders
Delivery Tickets
Suppliers: To find out the status of a payment, email help@ssc.vccs.edu or call us at: 877.340.5577
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