Field Trips

This guide outlines the responsibilities and procedures for supervising students during a field trip. It is designed to ensure student safety, accountability, and a smooth experience for both staff and students.

1. Morning Check-In and Attendance

• Create Rosters:

  • The lead teacher prepares a full student roster prior to the trip.

  • Divide students into small groups, assigning each group to a specific chaperone.

  • Each chaperone receives their group roster, while the lead teacher keeps a master roster of all students.

• Arrival and Check-In:

  • As students arrive, the teacher checks them off the master roster.

  • Once checked in, students are directed to their assigned chaperone’s table.

  • Students not attending (absent or not participating) are noted, and the updated “non-attending list” is sent to the front office immediately.

2. Loading the Bus

• Supervision During Boarding:

  • At least two teachers supervise the boarding process.

  • Chaperones monitor their groups and ensure all assigned students are present.

  • The lead teacher conducts a headcount as students board.

• Final Bus Check:

  • Once students are seated, conduct both:

    • Headcount – verify total number matches the roster.

    • Roll Call – call each student by name, requiring a verbal response.

3. Arrival at Field Trip Site

• Unload in an Orderly Manner:

  • Students remain seated until the lead teacher confirms the group is ready to exit.

  • Teachers and chaperones guide students as they exit the bus and gather at a designated meeting point.

• Supervision Inside the Venue:

  • Teachers monitor movement, ensuring students walk in assigned groups.

  • Teachers position themselves strategically:

    • One teacher/chaperone leads the group.

    • One teacher/chaperone walks at the back.

    • Teachers stationed near restrooms or exits ensure no student leaves without permission.

  • If seated (e.g., for a show or presentation), teachers sit at the row ends so students must pass by them to leave for restrooms.

4. Departure from the Field Trip Site

• Gathering and Loading:

  • Teachers lead students back to the bus in assigned groups.

  • Chaperones confirm all their students are present before boarding.

• Final Roll Call & Safety Check:

  • Once on the bus:

    • Conduct three headcounts.

    • Conduct a verbal roll call, requiring each student to respond.

    • A male and female teacher check the bathrooms and venue area to ensure no student is left behind.

    • Both teachers return to confirm the area is clear before departure.

5. Return to School

• Unloading:

  • Teachers supervise unloading and direct students back into the school.

  • Students return directly to their scheduled classes.

• Final Communication:

  • Lead teacher makes an announcement to staff that the field trip group has returned.

  • Teachers in classrooms are notified that students should be reporting back to their regular schedule.