An unofficial transcript is a record of a student's academic history, including courses taken, grades received, and GPA, which is not officially certified by the educational institution. Unlike an official transcript, it is often available for personal use or temporary admission decisions.

Please use Infinite Campus to: 

• Look up your class schedule

• Check grades

• View or print your unofficial transcript 

Parchment is used to send your official transcripts to colleges, scholarships, insurance companies, driver's ed facilities and more. It is a requirement for all sophomores, juniors and seniors to set-up a Parchment account.

• DO NOT GO DIRECTLY TO PARCHMENT TO CREATE AN ACCOUNT. Locate the email that was sent from registration_codes@parchment.com in your school email (Be sure to check your spam folder!)

• Click on the green button that says Finish Setting up Your Account 

• Complete your account:

  • Check to be sure your name is spelled correctly

  • Enter your Middle Name (if you have one)

  • Answer the next six questions, which include creating a password and selecting your current grade

• Select the appropriate checkboxes:

  • DHS recommends that you click NO, I do not wish to share my information or transcripts with colleges that may be interested in me.

    • Opting in will result in your name being provided to third parties. 

  • Fill out the FERPA Privacy Act section by saying you DO waive your rights

  • CHECK the box authorizing your credentials to be stored in Parchment

  • CHECK that you have permission to create the account

  • CHECK that you agree with the terms of use and service agreement

  • Click on Let’s Go

  • IMPORTANT: A pop-up box will appear with questions about yourself. Close this box, as these questions are optional. Once you close out of the box, you will be on your Parchment homepage. You will see a red bar at the top stating "you are 16% complete with your account". These are those same optional questions that you never have to answer. Please ignore this red bar. 

Before you request transcripts, you should verify that your transcript is correct in Infinite Campus, with your full legal name. Ensure that all your courses are correct. Doublecheck that there aren't any Incompletes and check for errors. If you notice something is wrong, let your school counselor know. REMINDER: The unofficial self view of your transcript in Parchment must be manually updated by the student. Rest assured the most updated transcript is always being sent for a destination request in parchment. But the view does not update automatically. You will have to update the view.  

Here is the video on how to update the Unofficial Self View (USV): 

• Go to Parchment.

• In the “Deerfield High School” section, click on Order in the box that says "Order Your Transcript"

• There are two options for sending transcripts:

  • An Academic Organization, Admissions Office, Business, or Other Organization

  • Yourself or Another Individual (Current students - you can access your unofficial transcript through Infinite Campus so you do not need to order one for yourself)

• When sending to a college:

  • Search for the institution and and then select your college from the search options making sure to select the Undergraduate option

  • You may “Add Another Destination” to send your transcripts to multiple colleges

• When you are ready to check out, click Save & Continue

• Review your order, click Continue

• Provide an electronic signature, type your name, and then check the box certifying you are the individual signing

  • If you are over 18, you can complete this section. If you are under 18, this must be completed by a parent

  • You will only do this once as your consent will be on file for all future transcript requests

• Click Save & Continue.  

Transcript requests will be processed within 7 business days. You will receive a series of three e-mails from Parchment sharing your request date, your delivery to the college, and your receipt by the college showing the transcript was downloaded. You can view the status of your transcript request by clicking on “Orders” (top, right-hand corner, located next to ‘Dashboard’)

Transcript requests will be processed within 7 business days. You will receive a series of three e-mails from Parchment sharing your request date, your delivery to the college, and your receipt by the college showing the transcript was downloaded. You can view the status of your transcript request by clicking on “Orders” (top, right-hand corner, located next to ‘Dashboard’)

• Watch your deadlines – We recommend transcript requests are made 2 weeks prior to any deadline. Add more time for deadlines near school breaks

• You do not have to complete your application before sending a transcript; the school will hold onto it and connect it with your application and any other materials when you submit them

• Parchment now includes a section where you can enter a college and it will give you your ‘admission chances'. Please note, we DO NOT encourage students to use this option as it is unreliable. Please continue to use Maia, as the information is monitored and verified by the academic institutions.

Mid-Semester Grades (or what colleges refer to as Quarter One Grades) will be processed starting on October 28, 2024. If you request grades after October 28, 2024 your request will be processed within 48 hours. You will be blind copied on the email sent so you know DHS has processed your request. 

Please use this link to request your grades to be sent. You will need to provide an email address of the college receiving your grade report. Mid-Semester/Quarter One Grades cannot be requested through Parchment and are not sent through Common App. *If you are applying to Duke University, please see your counselor as they want Mid-Semester Grades sent through an Optional Report in Common App. 

Colleges typically request these grades when you have applied using the Early Decision (ED) plan. Check your application requirements to see if these grades need to be sent. If a college has not requested your Mid-Semester/Quarter One Grades, you do not need to send them. 

If you have any questions, please reach out to the CCRC at dhsccrc@dist113.org.

The Self-Reported Academic Record (SRAR) and the Courses & Grades section in the Common Application both allow students to self-report their academic achievements, but they have different formats and requirements. The SRAR is a separate, comprehensive document that certain colleges require applicants to complete directly on their portals; it often requires detailed entries of every course taken, along with final grades, by semester or year. The Courses & Grades section on the Common Application, however, is integrated directly into the Common App and is used by select colleges, allowing applicants to enter course titles, grades, and credits, though usually in a more condensed format. While both help admissions teams review academic performance without needing an official transcript, students should confirm which method is required by each school, as requirements vary. 

Some universities, including UIUC and UT Austin, require students to self-report their courses and grades but use their own application portals for this process. This means students applying to these schools must be ready to complete academic information within each institution’s platform, even if they’ve already filled out similar sections in the Common App or SRAR. Each platform may have specific formatting or data entry rules, so it’s essential to carefully follow instructions on each school’s portal to ensure all academic records are accurately represented. 

SRAR

• The SRAR are student-submitted transcripts of your high school coursework and academic record. The student enters the courses and associated grades that you have completed or will be completing into the system, and it is transmitted electronically to the colleges who request it. Since accuracy is critical, please have an electronic version of your official grade report or an official high school transcript to reference as you are completing these forms. Some schools require you to submit this Self-Reported Academic Record after you submit your application for admission. Therefore be sure to visit the college website and understand what is required for each school that may be requiring additional steps for application completion. 

• Colleges & Universities that Require the SRAR for Self-Reported Academic Record

• Video: How to Enter Coursework into your SRAR

Common Application - Reporting Course and Grades Section

• To complete the Courses & Grades section on the Common Application, mirror your transcript from DHS by entering semester grades as they appear on your records. While the system accommodates high schools with different grading systems, DHS does not have a "Final Grade" column on transcripts, so only input semester grades in each course entry. Follow your transcript exactly to ensure consistency, as accuracy in representing your grades will make this process straightforward and align with DHS’s grading structure. 

• Do all Common App colleges use the Courses & Grades section?  No. Some colleges require that you complete the Courses and Grades section of the Common App. If your college is not on this list, you do not need to complete the Courses and Grades section. 

• Schools that Require the Common Application Courses and Grades Section

University of Illinois:

The University of Illinois, like many other institutions, has its own process for handling academic records during the admission process. Instead of relying on a third-party service like the Self-Reported Academic Record (SRAR), the University of Illinois requires applicants to self-report their academic information directly through their own myillini application portal. 

Categorizing some classes can get confusing - what happens if student categorize classes into the wrong category? The SRAR at University of Illinois Urbana-Champaign focuses on core academic courses. Social Science classes are the most common in causing confusion, whereas English, Math, Science and Languages other than English tend to be standard. Students should select the category that they think best fits the content of the class. If it is unclear, they will send the SRAR back to the student with additional instructions and/or clarifying questions. 

Top 10 SRAR Recommendations from the University of Illinois at Urbana Champaign. 

1. The SRAR typically takes about 30-40 minutes to complete.

2. Make sure students have an unofficial transcript in hand when completing the SRAR; do not go from memory!

3. Students can acquire an unofficial trancript through parchment or infinite campus. 

4. Students should take the time to enter all courses and grades accurately (including subject areas; social sciences seem to be missed the most).

5. They need to see your complete senior year course plan, including second semester.

6. You can submit the SRAR even if you do not have senior year grades.

7. Dual Credit/college courses should only be entered under the college record; should not be entered in the high school section; full course titles should be used, not the rubric/number of the college course.

8. Make sure course types (honors, advanced, AP) are entered accurately.

9. DHS does NOT have a block schedule. 

10. Enter pre-high school courses that are at HS level: examples: Algebra, Spanish 1.