Advanced Word Processing Skills 

At the end of this lesson, the students should be able to:

1. use some advanced capabilities of Microsoft Word commonly used to increase productivity and efficiency;

2. effectively use these features to help improve the productivity of an organization through maximizing the potential of MS Word;

3. create form letters or documents for distribution to various recipients;

4. create labels and envelops for distribution; and

5. create media-rich documents for printing or publishing.

Two Components of Mail Merge

1.Form Document

  The document that contains the main body of the message we want to convey or send.

2. List or Data File

  This is where the individual information or data that needs to be plugged in (merged) to our form document is placed and maintained.

Label Generation

It creates a blank form document that simulates either a blank label or envelope of pre-defined size and will use the data file that you selected to print the information, typically, individual addresses.

Integrating Images and External Materials

Kinds of Materials:

1.Pictures. Generally, these are electronic or digital pictures or photographs you have saved in any local storage device.

2.Clip Art. This is generally a .GIF type; line art drawings or images used as generic representation for ideas and objects that you might want to integrate in your document.

3.Shapes. These are printable objects or materials that you can integrate in your document to enhance its appearance or to allow you to have some tools to use for composing and representing ideas or messages.

4.Smart Art. Generally, these are predefined sets of different shapes grouped together to form ideas that are organizational or structural in nature.

5.Chart. Another type of material that you can integrate in your Word document that allows you to represent data characteristics and trends.

6.Screenshot. Sometimes, creating reports or manuals for training or procedure will require the integration of a more realistic image of what you are discussing on your report or manual.

WATCH HOW TO APPLY MAIL MERGE 

ACTIVITY

Directions: A whole sheet of paper. Search the parts of an  Application Letter and Write your own Application Letter assuming you are applying to your dream company.