Embedded Files
NYS Child Nutrition requires school districts to complete the direct certification matching process at least 3 times a year; as close to the beginning of the new school year, by or near November 30th, and by or near February 28th. The school districts that participate in Community Eligibility Provision (CEP) are required to conduct the DCMP once annually in all years of participation.
In addition, districts should consider working with their school district data coordinator to complete a DCMP in late December for a January data set reported to the federal government. An additional DCMP import in March for a second FRPL data reporting sent to the federal government. For CEP participating districts, the March DCMP import also ensures the most accurate free listing to include as of the April 1st date for CEP renewal. One final DCMP import in June should be run to catch every last eligible student for the year and to initiate carryover to the next school year.
The process requires a school district to first download a direct certification file from the NYSED Child Nutrition Business Portal. Access to that site is controlled and accessible only to authorized school district representatives. Please review the Child Nutrition website, the State Match System Instructions/Guidance Documents, and the Direct Certification Matching Process Instructions for more information about downloading the Direct Certification file.
Mosaic provides a Direct Certification Import Wizard tool that is used to configure the settings for an import file. If this is your first year in Mosaic, it will be necessary to configure the Direct Certification Wizard. Please contact FoodService@cnyric.org for assistance with this setup before importing the first Direct Certification file into Mosaic. Also, if any changes have been made to the State file, a new import wizard process may need to be conducted to correct any errors you might receive when attempting to import for the first time in the new year.
Preparing the file for import into Mosaic
Preparing the file for import into Mosaic
Save the original file from New York State.
Make a copy of the original file.
You will need to open the copy and remove the following columns to successfully import the file into Mosaic:
Probability column. Mosaic can not import percentages (%).
Case Numbers column. Mosaic can not import multiple case numbers.
Once you have removed these columns, save the file as a CSV to be imported into Mosaic.
After the Direct Certification is completed, you will need to do a Categorical Eligibility Extension. This process allows you to review potential matching recipients to confirm their eligibility by comparing their demographic information.
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