Operations and Procedures

To navigate this page, click the links in the table of contents below. 

Form more information on Staff Absences, visit the Staff Attendance subpage under Professional Expectations for Staff. 

When you create your absence in SmartFind Express please indicate the Access ID for your preferred substitute. Please use the list below to contact your preferred substitute. Contacting a substitute or indicating the Access ID DOES NOT guarantee that the substitute will pick up the job. Please monitor your email for confirmation.  You DO NOT have to specify a substitute or find your own coverage.

For more comprehensive information regarding staff attendance, click here. 

The school building is open from 6:00 am to 3:30 pm. The buildings will be secured all other hours. All clubs and supervised student activities should end by 3:30 pm The main office is open from 6:30 am  to 3:30 pm daily.

Academic Calendar 2023-24

A/B Day Calendar 2023-24

Holiday and Teacher Workday Calendar

Staff members access the Toshiba copiers via their 5-digit employee ID.  Copies are distributed per semester and will roll to the next semester if unused. The Risograph macahines do not require an access code.  The Risograph machines are designed for high-volume copying (20 or more copies). Students are not allowed to use the copy machines. Please be respectful of those waiting to copy.  If you find a copier needs ink, toner, or a master roll, contact Erika Rodriguez.

The laminators are located in the Media Center. If you are going to use the laminator in the media center on a work day after Media Center personnel have left for the day and the media center doors are locked, please have the courtesy to turn off the laminator after you are done using it. Leaving the laminator on over night burns the laminate and is a fire hazard. If the machine jams in use, please inform Media Center personnel and do not attempt to remove the jam yourself. 

Students leaving class must have a hall pass.  Hall passes should be written using the bright green hall passes provided by the school.  If you need a hall pass pad, please go to the front office to request one.

1. Go to the link (http://educatorshandbook.com/resources/)

2. Create an account or sign in.

3. Go to the second icon on the left toolbar (resembles paper and pencil) Click

4. Complete referral in detail and click send.

Teachers are responsible for working with the principal and the Senior Administrative Secretary to schedule all field trips. A “Request for Field Trip” form needs to be competed online at least four weeks in advance of the non-required field trip. All field trip requests must be entered online. Go to Intranet → Web Applications → Field Trip (Educational Journey). A field trip packet must be submitted to the principal at the same time the field trip is entered. Please consult the master school calendar before submitting a request to make sure there are no conflicts. Once approval has been given, transportation can be arranged. All bus requests must be received no later than three weeks before the scheduled date. Do NOT notify parents or students of a field trip until it has been approved and transportation has been arranged. Only then may permission slips be sent home. Signed permission slips for each student must be received before the student is permitted to participate. Oral permission over the phone is not acceptable. If a signed form is not returned, the student may not leave our campus. There are no exceptions to this rule. A copy of the permission slips should be taken on the field trip, along with phone numbers for each student in case of an emergency. Bag lunches, especially for students on free and reduced lunch, can be provided by the cafeteria with three days notice if needed. Medication for those students who take it must also be obtained from the main office, kept by the teacher, and administered to the student at the correct time.

A final list of all students who actually went on the field trip and their ID numbers must be left in the main office.

Field Trip Form

Contact Information Forms for Overnight Trips 

See Adriana Lowery for contracts.

• Reimbursements for independently purchased items are prohibited. 

• All purchase requests need proper paperwork and/or purchase order.

• Please refrain from making verbal commitments to vendors - you will be financially responsible for the items. 

• All purchases are processed through the Department Chair, Financial Secretary’s Office and Principal (IN THAT ORDER).

Board of Education Policy and Regulation specifies that all school-fundraising, whether school-sponsored or club-sponsored, is to be approved in advance by the principal, the area superintendent, and the school financial advisory committee.  A “Request for Fundraising Project” form must be prepared in duplicate with the principal retaining one copy and the sponsor retaining the duplicate copy. Dates for the event should be specific to allow for adequate planning. All requests should be made at the beginning of the year. Please contact Erika Rodriguez, Financial Secretary, by September 7, 2019 with fundraising ideas, inquiries, and proposals. 

• Only one receipt book per person - sharing is not permitted. 

• All money received from students must be receipted in a receipt book.

• Money must be turned in by the end of the day using the form provided in your receipting envelopes. 

• Money must not be held or left in the classroom overnight and must be receipted the day it is received. You MAY NOT hold money overnight!

A set amount of funds will be made available for general supplies during the year (folders, tape, paper clips, etc). It is our desire to provide you with whatever you need to do your job effectively. Before each semester, you will complete a supply request form. If you need something not on the form, or you need additional supplies during the semester, submit a request to your department chairperson. In most cases we can give it to you or order it for you. Instructional materials such as workbooks, instructional materials, etc. may need to be ordered. Simply submit a request to your department chair and we will consider it. Do not purchase materials without prior approval, if reimbursement is required. There are no exceptions to this rule.   Approved items will be passed along to the financial secretary for ordering and processing.