A. Laboratories, Shops/Facilities

SYSTEM- INPUTS AND PROCESS

S.1. The institution has an organizational structure approved by the Board of Regents/Trustees (BOR/BOT).

S.2. Every office/unit in the organizational structure has functions approved by the BOR/BOT.

IMPLEMENTATION

1.1. The institution is subdivided into administrative units in accordancе with the organizational structure.

1.2. The functions, duties and responsibilities of the administrative personnel/staff in each unit/office are identified and carried out.

1.3. The Board of Regents/Trustees is supportive with the growth and development of the institution.

1.4. The Academic and Administrative Councils exercise their powers and perform their functions.

1.5. The flow of communication among and within units/departments observed.

OUTCOME/S

0.1. The institution has a well-designed and functional organizational structure.

B. ACADEMIC ADMINISTRATION

SYSTEM - INPUTS AND PROCESSES

S.1. The Dean/Academic Unit Head possesses the required educational qualification and experience and other prescribed requirements needed to administer the College/Academic Unit as follows.

S.2. The Department Chair/s, or their equivalent, has appropriate/relevant educational qualification and experience.

IMPLEMENTATION

1.1. The Dean is assisted by Department Chair/s (or their equivalent) with appropriate/relevant educational qualification and experience.

1.2. The Dean implements a supervisory program.

1.3. The Dean participates in the recruitment and promotion of the faculty and support staff.

1.4. The Dean, the faculty and the administration work together for the improvement of the Undergraduate Teacher Education (BEEd), particularly in:

1.4.1. setting standards and targets; 

1.4.2. planning of programs and other related activities; 

1.4.3. implementing, monitoring and evaluation of plans, programs and other related activities; 

1.4.4. establishing linkages, partnerships and networking activities; 

1.4.5. providing opportunities for professional growth and development of the faculty and staff; 

1.4.6. preparing policies and guidelines on the internal administration and operation of the College/Academic Unit; and 

1.4.7. preparing guidelines on the proper use and maintenance of facilities, equipment, supplies and materials, etc. 

1.4. The Dean, the faculty and the administration work together for the improvement of the Undergraduate Teacher Education (BEEd), particularly in:

1.5. Definite criteria and procedures in the selection and promotion of the most qualified faculty and staff are observed. 

1.6. The Dean, faculty, staff, and students pursue collaborative activities in generating resources and income and in implementing cost-effective measures. 

1.7. The Dean implements policies and procedures on administration and operations of the College/Academic Unit.

OUTCOME/S 

O.1. The College/Academic Unit is efficiently and effectively managed. 

C. STUDENT ADMINISTRATION 

SYSTEM- INPUTS AND PROCESSES 

S.1. The institution has an approved and printed Student Handbook/Manual containing policies and guidelines on the following aspects of student life: 

IMPLEMENTATION 

1.1. Students are provided opportunities to participate in the planning and implementation of activities concerning their welfare. 

1.2. Concerned officials, faculty and staff act promptly on requests, needs and problems of the students. 1.3. The administration faculty, staff and students work harmoniously and maintain good relationship. 

1.3. The administration faculty, staff and students work harmoniously and maintain good relationship. 

OUTCOME/S 

O.1. The institution has an effective and functional Student Administration. 0.2. Policy implementation is efficient. 

0.2. Policy implementation is efficient. 

D. FINANCIAL MANAGEMENT 

SYSTEM - INPUTS AND PROCESSES 

S.1. The institution has an approved Financial Development Plan (FDР). S.2. The approved budget is in consonance with FDP. S.3. The institution has specific budgetary allotment for the following: 

S.2. The approved budget is in consonance with FDP. S.3. The institution has specific budgetary allotment for the following: 

S.3. The institution has specific budgetary allotment for the following: 

S.3.1. personnel services; 

S.3.2. maintenance and other operating expenses (MООЕ); 

S.3.3. capital outlay; and 

S.3.4. special projects.

IMPLEMENTATION 

1.1. The institution maintains a Financial Management Office managed by qualified and competent staff. 

1.2. The financial management personnel are responsible for the efficient management of financial resources/funds of the institution. 

1.3. The administrative officials, faculty, staff and student representatives participate in the budget preparation and in the procurement program of the institution. 

1.4 The budget of the institution is fairly and objectively allocated. 

1.5. The institution allocates funds for the following services and activities: 

1.6. The budget allotted for specific expenditures indicated in item 1.5 is in consonance with existing policies and guidelines. 

OUTCOME/S 

O.1. The institution has a sound and effective financial management system. 

E. SUPPLY MANAGEMENT 

SYSTEM - INPUTS AND PROCESSES 

S.1. The institution has an approved procurement management system in consonance with the Revised IRR of RA 9184 (Government Procurement Reform Act). 

S.2. The institution has a system for the proper disposal of non-serviceable and condemned equipment, supplies and materials. 

S.3. The office has a storeroom for keeping and securing all equipment, supplies and materials purchased. 

IMPLEMENTATION 

1.1. The institution maintains a Supply Management Office (SMO) managed by qualified staff with specific functions and responsibilities. 

1.2. The Bids and Awards Committee (BAC) is responsible for the procurement and deliveries of needed equipment, supplies and materials in accordance with the approved Annual Procurement Plan (APP) and Project Procurement Management Plan (PPMP). 

 1.3. The BAC perform its tasks and responsibilities in accordance with recent procurement policies and official issuances.

1.4. The SMO office prepares, evaluates and submits the annual inventory of serviceable and non-serviceable facilities and equipment. 

1.5. All approved requests for procurement are published in the Philippine Government Electronic Procurement System (PhilGEPS).  

OUTCOME/S 

O.1. The institution has an efficient and effective Supply Management System. 

0.2. All procurement transactions are transparent. 

F. RECORDS MANAGEMENT 

SYSTEM - INPUTS AND PROCESSES 

S.1. The institution has a system of records keeping. 

S.2. The institution has policies and procedures to ensure the security confidentiality of records. 

S.3. Policies and procedures on prompt release of records are in place. 

IMPLEMENTATION 

1.1. The institution maintains a Records Management Office (RMO) managed by a qualified Records Officer. 

1.2. A records system is installed in offices where it allows easy access to information needed by concerned parties. 

1.3. The Human Resource Management Office (HRMO) maintains accurate, up-to-date and systematically filed records of faculty and non-teaching personnel. 

1.4. The following updated records are made available to concerned parties: 

1.4.1. minutes of the Board of Regents/ Trustees meetings;

1.4.2. minutes of the faculty meetings, e.g. minutes of the Academic Council meetings; 

1.4.3. faculty/non-teaching personnel individual files; 

1.4.4. faculty/non-teaching personnel performance evaluation results; and

1.4.5. other records such as: 

1.4.5.1. student directory; 

1.4.5.2. alumni directory; 

1.4.5.3. permanent records of students; 

1.4.5.4. reports of the Director/Dean; 

1.4.5.5. annual reports; 

1.4.5.6. accomplishment/progress reports 

1.4.5.7. scholarship records; 

1.4.5.8. statistical data; 

1.4.5.9. financial records of students; 

1.4.5.10. inventory of property; and 

1.4.5.11. proceedings of administrative investigation (if any). 

OUTCOME/S 

0.1. The institution has a commendable Records Management System. 

G. INSTITUTIONAL PLANNING AND DEVELOPMENT 

SYSTEM - INPUTS AND PROCESSES 

S.1. The institution has an approved Strategic Development Plan (SDP) available in printed and/or electronic forms. 

S.2. There is a system of monitoring the implementation of the SDP. 

IMPLEMENTATION 

1.1. The institution's Planning and Development Unit plans, monitors and evaluates planned activities and targets. 

1.2. The planning process is a cooperative and participative endeavor of the administration, the faculty staff, and the students. 

1.3. The SDP is implemented, monitored, evaluated, reviewed and updated regularly.

OUTCOME/S 

0.1. The SDP is congruent with the VMGO, as well as with the local, regional and national development goals and agenda. 

H. PERFORMANCE OF ADMINISTRATIVE STAFF 

SYSTEM - INPUTS AND PROCESSES 

S.1. The institution has an approved performance evaluation system for the administrative personnel which includes the following items: 

IMPLEMENTATION 

1.1. The institution regularly monitors and evaluates the performance of the administrative staff. 

1.2. The results of performance evaluation of the administrative personnel are utilized: 

OUTCOME/S 

0.1. The administrative personnel/staff have commendable performance.