1st Grade Community Connections

First-Grade Thank You Card Coordinator

Number Needed: One coordinator, with additional assembly and setup volunteers
Estimated Commitment: Approximately 4–6 hours across several dates

Role Summary

The First-Grade Thank-You Card Coordinator will oversee the preparation, distribution, collection, organization, and display of cards created to thank Cedar Hill police officers and firefighters.

The Changemakers Program Chair will provide the card templates, project instructions, supplies, deadlines, and family communications.

Detailed Responsibilities

• Participate in the coordinator kickoff.

• Review the card activity instructions and timeline.

• Receive the templates and supplies purchased for the project.

• Assemble and label take-home card kits.

• Coordinate the distribution of kits.

• Answer basic questions about materials, completion, and return.

• Direct questions involving changes or exceptions to the Changemakers Chair.

• Collect completed cards by the deadline.

• Track and organize returned cards.

• Separate cards intended for Police and Fire when applicable.

• Select or arrange cards for the event display according to the provided plan.

• Package all remaining cards for presentation or delivery.

• Transport the cards to Community Connections Night.

• Set up the first-grade portion of the gallery.

• Pack the cards after the event and prepare them for final delivery.

Proposed Timeline

• Sept. 23–30: Coordinator registration

• Oct. 1-2: Virtual coordinator kickoff (30 min)

Exact meeting time will be coordinated based on selected coordinators’ availability. Individual kickoff sessions may be scheduled if needed. 

• By Oct. 2: Receive templates, instructions, and supplies

• Oct. 3 or 4: Assemble take-home kits

• Oct. 5–6: Distribute kits

• Oct. 9–16: Fall Break

• Oct. 20: Collect completed cards

• Oct. 21: Transport, display, pack, and help prepare cards for delivery