The Basics...

Pay Day is the last business day of each month. (see Payroll Calendar)

Pay Period: Extra hourly pay (submitted through Time Tracking in RedRover) is submitted and processed based on the pay period.  Pay periods start on the 16th of the previous month, and run through the 15th of the current month.

Example: August 16th to September 15th, is paid on September 30th.    

Teacher and Administrator contracts are divided into twelve equal monthly payments.  Timesheet hours for teachers are rare but could include after-school tutoring programs, subbing for other teachers during prep time, or teacher mentor hours.  Time is reported through Time Tracking in RedRover.

Classified Staff are paid hourly.  Annual hours are calculated and divided into twelve equal monthly payments.  Changes, absences, or additional time are reported through RedRover Absence Management and Time Tracking.

Extra-Curricular and Co-Curricular contract pay is equally divided over the remaining months of the fiscal year (Sept-Aug) from the start of the advisor position for existing, full-time CFSD employees.  Coaching contracts split into two to five monthly payments, based on the length and months of the season.  

Pay Advice (pay stub) for each employee is available electronically in Employee Access in Qmlativ.  Employees will receive an email when payroll is processed each month.  Employee Access information includes check history, check estimator, year-to-date information, W-2 Information, and more. If you need assistance or have questions about your pay, contact the Payroll Office. 

Time Off Reporting in RedRover Absence Management  

To enter an absence sign in to RedRover and on your Home Page, you will be able to create absences, view your upcoming schedule, and see any scheduled absences in the future. 

• Absences entered will generate a request for a substitute when an absence is entered unless the absence is designated as "No Sub Required". 

• All staff should contact their supervisor about absences as well as enter them in RedRover.

• RedRover will have correct time off balances. Balances in Employee Access will be updated monthly with payroll when absences are exported from RedRover.  Contact the Payroll Office if you see a discrepancy or have questions about your balances. 

• Custom Absence times can be entered for partial days.  If arrangements have been made with other teachers to cover one period of the day and no outside sub is required enter the absence and provide details in the comments section of the absence.

• Absences for Professional Development (Training) or School Business (Field Trips, Meetings) must be preapproved by the building administrator.  Include details about the absence when you enter it and allow extra time for approval. 

• Absences can be entered by phone or on-line.  See the guide or video below for instructions on entering an absence.

Creating a Basic Absence

RedRover Employee-Basic-Training-Video

Red Rover Basics for Employees

TIMESHEETS in REDROVER EXTRA DUTY.  To access timesheets sign in to RedRover and select "Time Tracking"

CLASSIFIED EMPLOYEES  

• Employees' regular scheduled hours are calculated and paid over 12 months. Variances in your regular scheduled hours will be entered into a timesheet.  A comment will be required if a change is made to time. Please note, any absence should be recorded in absence management (see above). The timesheet is for changes or additions to your regularly scheduled hours.

• Employees with more than one position will need to notate the variance by position. 

• Timesheets will be available for extra time such as training, subbing, or summer hours.  This added time can be added as appropriate.  

• Timesheets should be reviewed and submitted weekly. 

TEACHERS - Timesheets are available to report in-service or additional approved time such as mentoring, working during prep, or special assignments that have received prior approval.  Timesheets can be added and submitted as appropriate.

REDROVER RESOURCES:

Using the Timesheet in Time and Attendance

Adding Timesheets for Additional Hours Worked

RedRover Mobile App Andriod

RedRover Mobile App Apple

VEBA Information

VEBA Plan Brochure

VEBA is a Tax Free Health Reimbursement Arrangement allowed by Internal Revenue Service Code Section 501(c)(9) and authorized by the Cape Flattery School District Public Schools Board of Directors. 

Tax Free VEBA Accounts are set up on behalf of individual employees.  The funds in these accounts are tax free when deposited and tax free when used to reimburse qualified out of pocket health care expenses and premiums.  

Submitting Claims for Reimbursement -- For information regarding your VEBA Plan's claims process, including documentation requirements, and general timelines, click on the following link.

Guidelines for Submitting Claims

Cape Flattery School District VEBA Funding Methods -- The following are the funding methods currently available to be used to fund VEBA Accounts for CFSD Employee Groups. 

Monthly VEBA Payroll Additions -- Employee Groups may approve a fixed monthly payroll deduction amount, prorated by FTE, which will be deducted from each employee in the specific employee group.  There is an annual election to establish the monthly deduction amount in effect for the Calendar Year.  

Annual Sick Leave Sell Back -- Employee Groups may approve to have Annual Sick Leave, above a threshold maximum hour balance, to be converted into a payoff using the State approved 1 hour for each 4 hours of Sick Leave and be deposited in a VEBA Account on behalf of the specific employee. 

Sick Leave Payoff At Retirement/Separation -- Employee Groups may approve to have the Sick Leave Payoff at Retirement/Separation per the State authorized 1 hour for each 4 hours of Sick Leave deposited tax free into a VEBA Account on behalf of the specific employee. 

Vacation Leave Payoff At Retirement/Separation -- Employee Groups may approve to have the Vacation Leave Payoff at Retirement/Separation deposited tax free into a VEBA Account on behalf of the specific employee. The same criteria used in determining the Sick Leave Cash Out at Retirement/Retirement Eligible Separation will be used to determine VEBA eligibility of the vacation payoff.  

VEBA Account and Coordination of Benefits with Medicare --  As an active employee, Medicare coordination of benefit rules may require you to use up your VEBA Account balance before Medicare pays any benefits for you, your spouse or dependents.