Attendance

Taking complete and accurate attendance is critical for systems like State Reporting and Pupil Accounting. The following documentation should help your attendance records be as accurate as possible.

Useful Attendance Reports (Office Staff)

• Attendance Detail or Summary Report - This report contains the Parent/Guardian name, student address, and total days absent, present, and possible.

• Absence Occurrence Report - This report may be generated to obtain a list of students who have a certain number of absences as well as perfect attendance.

• Accumulative Absences Report - The Accumulative Absences Report displays a total number of absences based on either the period of day or selected absence codes.

• 75% Attendance Verification Report - This report is used for audit purposes and is a count day documentation requirement.  

• Teacher/Class Attendance Summary Report  - This report will print attendance info for selected classes and is useful in many ways including section 25e claims, as it can also be run by student for any/all of their classes.

Useful Attendance Utilities (Office Staff)

• Change Subsystem Control Dates - Districts may view and edit dates throughout the system in the areas of Course Control Set Dates, Grading Period Dates, Term Definitions, and Calendar Terms.

• Updating YTD Attendance - It is necessary to run this utility if you wish to report summary attendance information in Data Mining reports.  This tutorial shows you how to set this up as a scheduled task.

Additional Supporting Documents: (Teaching Staff)

• Attendance Summary Report by Class - This tutorial will show teachers how to view and/or print their weekly attendance reports. 

• Editing Afternoon Attendance - This tutorial will show elementary teachers how to adjust PM attendance records.