BRICK & SWPN FAQs

• How to request time off?

All time off requests should be submitted via BambooHR: 

1. Login to your BambooHR dashboard 

2. Once on your dashboard, locate the red “Request Time Off” button  which will take you to the next page where you will select dates and category of time off you wish to use. 

3. Once submitted your direct supervisor will review your request for approval. Please note that a submission requesting time off doesn’t automatically lead to an approval. 

• How to cancel a time off request?

1. Login to your BambooHR dashboard 

2. Once on your dashboard, go to your profile and locate the “Time Off” tab, scroll down the page to “Upcoming Time Off” section where all time off requests will be listed and hover over the request you would like to cancel and choose the pencil icon to edit and select “Cancel Request”. 

3. Once all changes have been made the request should disappear from your listed time off. 

• How to change/ update a time off request?

1. Login to your BambooHR dashboard 

2. Once on your dashboard, go to your profile and locate the “Time Off” tab, scroll down the page to the “Upcoming Time Off” section where all time off requests will be listed and hover over the request you would like to cancel and choose the pencil icon to edit and make all changes and save. 

3. Once all changes have been made the request will be sent to your direct supervisor for approval.

• What if I am out of PTO?

• You must request time off in BambooHR the same way you would with paid time off.  You are requesting an “unpaid day”

• Since you have no paid time off, your direct supervisor will only be able to approve unpaid time.

• What is the policy for being out  two consecutive days or more?

  • If an employee takes 3 or more consecutive days a medical note will be required to be given to the Talent Office and logged on your file for the employee to be paid for the days.

• What is my PTO policy?

  • BRICK & SWPN provides paid time off for Full-Time and Part-Time employees. This time off  to be used for temporary absences due to illness (the employee or his/her immediate family),personal emergencies, or to tend or other personal needs. Employees receive 5 days each year.Part-time employees receive 5-days of PTO for the year. Employees also receive 15 vacation days each year based on a July 1st accrual date.

• When is my PTO available to use? 

  • Paid time off is effective day one of employment.

• When do I accrue time? 

  • Take note that all staff members are on a 7/1 accrual date and benefit year.  For staff that start on 7/1 or 8/1, that starts Year 1.  

• When do I accrue time if I start after 7/1 or 8/1? 

• For staff that start after 7/1 or 8/1, but before the following 7/1 or 8/1, they are in year 0 and have time allotted.

• How much time will I have allotted if I start after 7/1 or 8/1 of the current school year?

• The chart below shows the month of hire with the number of allotted days based on the monthly accrual. 

• Where can I find more information about TriNet benefits?

  • All Benefit plans are located in TriNet under benefits. Once you login, select enroll and you will have access to review all benefit options for the current year.

• Where do I find my benefit options? 

Your benefit summary will be in TriNet under benefits, once you open the page all benefits options and enrollment status/ information will be listed. 

• What happens to my benefits while on Leave of Absence?

FMLA protects an employees' job for 12-weeks.  When an employee goes on a company approved leave of absence, benefits remain until the last day of the month following the 12-week leave.  If a staff member is on a leave of absence for longer than benefits are offered, the employee will have to access benefits through COBRA.  In other words, the employer paid portion will stop and the employee will be solely responsible for the benefit coverage and related costs.

• What happens to my benefits while on Leave of Absence?

FMLA protects an employees' job for 12-weeks.  When an employee goes on a company approved leave of absence, benefits remain until the last day of the month following the 12-week leave.  If a staff member is on a leave of absence for longer than benefits are offered, the employee will have to access benefits through COBRA.  In other words, the employer paid portion will stop and the employee will be solely responsible for the benefit coverage and related costs.

• What is the process for taking a leave of absence?

Staff can learn more about taking a leave of absence through reviewing their Employee Handbook.  The visual linked here also outlines the process and timeline.  It is important that staff are requesting their LOA 45 to 60 days in advance.

As a support to staff, staff are reminded that as members of TriNet, they have access to the Employee Assistance Program (EAP) to request support.  Staff can access 24/7 via the resource line: (888) 893-5893,or on the member portal: https://fei.mylifeexpert.com/login/trinet.  This is a free resource to support staff and their families through difficult times.

Key features include:

• Access to EAP counselors by phone

• Confidential assistance for personal, family and work-related concerns

• Online resources and tools for subjects including career development, parenting child and elder care, legal issues and financial concerns

• Health and wellness information

If staff need immediate support, they should contact the National Hopeline at 988 (https://988lifeline.org.).  Dialing 988 will connect you with the Suicide & Crisis Prevention Lifeline, which provides 24/7 free confidential support to anyone in emotional distress or suicidal crisis. Calls, texts, or chats to 988 will connect you with a trained counselor who will listen, understand, and provide support and access to resources to address your immediate needs as well as your ongoing care.

• I am confused as I am employed by BRICK but my W2 and paycheck says TriNet. What is the difference?

  • TriNet is the PEO, Professional Employer Organization, that BRICK works with.  Essentially BRICK and TriNet are co-employers.  In this arrangement, the PEO (TriNet) performs various employee administration tasks, such as payroll and benefits administration, on behalf of BRICK.  

  • If filing for unemployment, you must use the TriNet FEIN: 48-1304650 

  • However, if filing for public loan forgiveness, you would use the BRICK FEIN: 27-0820249.  SWPN FEIN is 47-1202863