Scanning Documents

Some forms require documents to be uploaded. You may already have some documents in a digital format (e.g, .pdf file, .jpg file, etc.), but you also likely have some on paper. You will need to scan paper documents to make them available to upload into the system.

You will need to have ALL of your documents in a digital format BEFORE filling out any forms. We strongly recommend creating a folder for registration and placing all of your digital documents into the folder to make it easier to find them later. Be sure to name each document clearly so you can easily identify it. Information on Scanning Documents can be found in the video or written instructions below.

English

El video está subtitulado en español.

Using a scanner

If you have access to a scanner, scan each document separately to a computer, removable drive (flash drive), or cloud drive, such as Google Drive or iCloud.

If given options for file type, choose either .pdf format or .jpg format.
If your scanner gives you the option, make sure the format is “document” and not “photo”.
Name each file to help you identify and retrieve it later. Most scanners give the documents a generic name like “Scan 1” or “Document 1”, so you will need to change the name of the document.
If a document is more than one page, scan all pages for that document before saving; do not save each page separately.

Using a phone

Smart phones (iPhone, Android, etc.) generally have built in apps that scan and save documents. These documents are saved to a cloud drive for easy access and will usually be in either a .pdf or .jpg format. Steps for each type of phone are below. We strongly discourage you from taking a picture of a document, as that usually creates a much larger file that may be too large to upload to the system.

Scanning with an iPhone

Open the Files app. (if you're not sure where it is, click on Search toward the bottom of the screen and enter "Files")
Tap Browse in the bottom right corner
Tap the circle with the three dots in the upper right corner
Tap Scan Documents
Hold your phone above the document you wish to scan. When the document is fully in view, the scan will automatically happen. If it doesn’t, however, you can tap the round button at the bottom to take the scan. If you have multiple pages for the same document, scan each page one at a time.
Tap the Save button in the lower right corner. The file will save to your iCloud drive, where you can give it a name. If you don’t see the file, check your Downloads folder.
If you wish to move the scan into a particular folder, you can press and hold the icon for the scanned file and from the popup menu choose Move, or if you’re creating a new folder, choose New Folder with Item.

Scanning with Android OS

Phone manufacturers that use Android OS typically include Samsung, Google, Motorola, and many others. Directions for scanning with an Android phone:

Open the Google Drive app and tap the + icon in the bottom right. Under the Create new menu, tap Scan.
Position your phone’s camera to face the document and tap the center button when you’re ready to scan the image.
Tap Save to upload your document to Google Drive. You can also crop, rotate or adjust the scan’s color as needed. If you want to upload multiple scans at once, tap the + icon in the bottom left.
It is recommended to create a folder specifically for registration purposes and move all of your scanned documents to that folder.

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Please note: only use enrollment forms to initially register a student. If you have a change of address, phone number, or contacts please use the Information Update form on the General tab.

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