Completing Online Forms

Information on Completing Online Forms can be found in the video or written instructions below. 

When all forms are approved, your registration will be considered complete. During non-summer months, the school will contact you shortly afterward.

Before completing any forms you must set your form preferences:

1. Log into the Parent Portal

2. Click on "Forms" in the menu on the left side.

3. Click on the Gear Wheel icon in the upper right corner.

4. Under Enable Parent Notifications, select Yes and then enter the email address where you wish to receive the notifications. You can enter multiple email addresses separated by a comma. We strongly recommend you use the same email address you used when you created your account.

5. Optional: select a default language for Forms. 

6. Click Save.

Note: if you don't turn on Parent Notifications, you can only see the status of your forms by logging back into the Parent Portal and going to the Forms page. You will not receive any other emails or calls if you don't turn notifications on.

When you click on the "Forms" link in the Parent Portal, you will see 6 forms you must complete and have approved to fully complete the registration process:

1. 2.2.A. Terms of Agreement

2. 2.2.B. Student Information

3. 2.2.C. Previous Enrollments and Record Release

4. 2.2.D. Student Contacts

5. 2.2.E. Student Health Information

6. 2.2.F. Home Language Survey

Specific tips for completing each form can be found below.

On the Forms page, you can see a status for each form:

1. Empty: you have not yet submitted the form

2. Pending: you have submitted the form and are waiting for us to process the form

3. Approved: your submitted form is complete

4. Rejected: your submitted form has an issue that requires you to log back in and resubmit with the indicated corrections

If you turned on Parent Notifications in the form settings, you will receive an email for each form indicating the result (Approved or Rejected). If a form is rejected, the email will explain why it was rejected and the action you need to take before resubmitting the form. If you did not turn on Parent Notifications, you can see the status of the forms by logging into the Parent Portal and clicking on Forms. If a form has been rejected, click on that form and you will see a message that indicates why it was rejected and the action you need to take before resubmitting the form.

If you are registering multiple children, you need to fill out each form for each child. If you prepared all of the documentation ahead of time, it generally takes about 15-30 minutes to complete all six forms for one student.

If you are completing a form that requires documents to be uploaded and see a button that says "Sign In" instead of "Add Document", log out and back in. If you're using an Apple device with Safari, please see the Safari Settings section on the Preparing to Register page.

This form requires you to acknowledge particular terms for 4 areas:

1. General Terms for registering and using the online registration system

2. Acceptable Use Policy (AUP) for using technology in the Bloomfield Schools

3. Chromebook Policy for using district-provided Chromebooks

4. Publicity and Media Release

If your child is in grade 11 or 12, there is one additional optional area for Denial of Information release.

Please read each section carefully and check the required boxes. The checkbox areas are highlighted in yellow.

In this form, you'll enter information related to your child, including basic demographic information, proofs of residency, and any legal custody arrangements. You will need to upload a number of documents in this section. If you have not yet obtained or scanned documents, please make sure you do BEFORE starting the form. You will not be able to submit the form without the required documentation. Required information is marked with a red asterisk (*).

For students who have ever been enrolled in ANY school anywhere previously, including preschool, please make sure you complete all of the required information (marked with a red asterisk). If you are enrolling a student in school for the first time ever, answer "no" for the first question and the form is complete. 

If you have any of the required school records, please upload them in the document section. For students with IEPs or 504 plans, you will be contacted by someone to either provide those documents to us later or we will obtain those documents from the previous school via the records release on this form.

Student Contacts are adults associated with your child, including parents, legal guardians and emergency contacts. Note that a parent or legal guardian who lives with a child is NOT considered an emergency contact. Emergency contacts are only called when we cannot locate parents in an emergency. Parents are always contacted first in an emergency.

When you first open the form, there will already be a contact created for you (or whoever completed the Registration Request). Click on the pencil button and complete your information. (answer NO for "Emergency Contact")

If there is another parent or legal guardian who also lives with the student, click Add to add that person and complete all of the required information. (again, answer NO for "Emergency Contact")

Click Add to add at least three additional emergency contacts and complete all of the required information for each. Emergency contacts are people we can call in the event we cannot reach a parent in an emergency. Emergency contacts do not necessarily need to live nearby, but should be able to facilitate contacting YOU if we are unable to reach you. Please include a working phone number for all contacts. Only these adults should indicate YES for "Emergency Contact."

At minimum, there should be at least one parent/legal guardian and three emergency contacts listed on this form.

Before starting this form, make sure you have your physician complete the Bloomfield Health Office Form, including immunizations. Once complete, scan the signed form to a drive. You will not be able to submit the Student Health Information form without uploading the signed Health Office Form. You also will not be able to save any entries you make on the online form unless the Health Office Form is uploaded.

If your child has a current 504 or Health Plan, please make sure you provide all relevant information regarding the plan where indicated on this form.

If your child only speaks English, enter English for the first question and "Yes" for the second question and Submit the form. If your child speaks another language as a first language, complete the remaining questions. 

Please note: only use enrollment forms to initially register a student. If you have a change of address, phone number, or contacts please use the Information Update form on the General tab.