Personal Leadership Goal:
Embedded Files
Indicator number: 5.1.1
Indicator name: Ecological Mapping
Identify the leader use of time as urgent and/or important
Monthly Action Plan for Progress:
Action Steps:
By When and With Whom?
Results/Impact?
September: Scheduled dedicated time each week to focus on long-term projects, reserving urgent matters for other times in the day.
September 10, 2024
Ms.Norma, Ms.Jackson, Ms.Knott, Mr.Jones
This approach allowed me to balance both immediate needs and strategic planning, ensuring that long-term goals didn’t get overlooked. By effectively managing my time, I was able to move forward with school initiatives while addressing urgent concerns as they came up. This helped our team prepare upciming items with more attention.
October: Scheduled dedicated time each week to focus on long-term projects, reserving urgent matters for other times in the day.
October 5, 2024
Ms.Norma, Ms.Jackson, Ms.Knott, Mr.Jones
This month I also focused on this to continue the practice. Our team is getting better at communicating before, during, and after events to ensure cohesiveness. This also allowed us to make future events "bigger and better" by reaching out to vendors /non -profits that we don't usually get to work with.
November: Prioritized daily tasks by categorizing them as urgent or important, ensuring I focused on high-impact activities first.
November 3, 2024
I am working on my Time Use Change Project for class, so I have been tracking my daily activity. This strategy helped me stay focused on critical tasks, resulting in more efficient use of time and better management of daily responsibilities. Key initiatives were completed on time, contributing to smoother operations across the school.
December: Delegated non-urgent tasks to staff members, freeing up my time to focus on important decisions that required my attention.
All of December
Mr.Jones and Office Staff
By delegating tasks appropriately, I was able to concentrate on high-level decision-making, leading to more effective leadership. Staff felt empowered by the trust I placed in them, which also increased team productivity.
January: Holding a weekly planning session with my leadership team to review the school’s needs, identifying which tasks were urgent and which were important for the week(s) ahead.
January 6, 2025
Ms.Norma, Ms.Gabby, Mr.Jones, Ms.Jackson
The weekly planning sessions help clarify priorities for the team, ensuring alignment on urgent and important tasks. This resulted in better coordination and a clearer focus on achieving school goals.
February: With my principal, sat and had a weekly review of my calendar to categorize tasks as urgent, important, both, or neither.
February 12, 2025
Ms.Norma
Many tasks were important but not urgent. Strategically marking these and color coding them allowed for me to plan ahead and allowing me to focus more on instruction.
March: Blocked off time daily for classroom walkthroughs and teacher check-ins as an important (not urgent) priority.
Month of March
4th and 5th grade Team
This consistent visibility strengthened staff relationships (between our admin team and them) and provided ongoing insights into instructional needs. Teachers reported feeling more supported and seen.
April: Blocked off time daily for classroom walkthroughs and teacher check-ins as an important (not urgent) priority.
Month of April
2nd and 3rd grade team
I was able to see the teachers teach areas of focus they wanted feedback on. We meet Wednesdays to plan for RTI time and I was able to provide direct feedback.
May: Trained the office staff to triage incoming issues based on urgency and importance before bringing them to my attention.
May 7, 2025
This cut down on unnecessary disruptions and empowered staff to problem-solve. My time was freed up for high-leverage leadership activities.
June: Continued to work with our office staff to triage incoming issues now that our nurse has been out for 2 weeks and will not return this school year.
June 2, 2025
The office team had a lot of questions and felt overhwlemed, but we were able to come up with solutions and a flow chart for when things arise and who to go to next.
Evidence of Growth or Competency:
This artifact is the agenda from a meeting we had with our front office staff to support them in handling the daily flow of student and family needs. During this meeting, we discussed how to triage issues that come into the office and decide what is urgent, what can wait, and what can be handled without admin. This was especially important because our nurse had been out frequently, and we were seeing an increase in students coming to the office for behavior or emotional needs. We also had more parent questions and concerns coming in throughout the day. The agenda helped guide our conversation and gave us a clear structure to follow. It laid out the topics we needed to cover, such as types of situations, who handles what, and how to log issues that didn’t need immediate attention. This meeting helped set up systems so the office could run more smoothly.
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