Terms & Conditions

It is the responsibility of the graduate to read through and understand the terms and conditions below and to contact the Graduation Office if they have any queries (email: graduation@bathspa.ac.uk). By registering to attend a Bath Spa University graduation ceremony, the graduate is agreeing to the following:

Registration and tickets

Graduates must register online for graduation by 12.00 noon on the closing date indicated in their invitation. Graduates who do not register before the deadline are not guaranteed attendance at their graduation ceremony. No tickets will be allocated until online registration has been completed.

Any graduate who registers before the deadline is guaranteed their ticket and up to two guest tickets.

Tickets for the graduation ceremonies will be issued only to eligible graduates who have registered to attend the ceremony.

Academic dress

Academic dress is obligatory at Bath Spa University graduation events and should be ordered from the University’s gown hire provider, Ede & Ravenscroft. The charge to hire or purchase academic dress is made directly to the gown hire provider and any enquiries about a gown order should be directed to them.

In the event of suspected Covid-19 symptoms

If you suspect that you or any of your party may have any symptoms of Covid-19, in accordance with the NHS guidance, we ask that you contact us as soon as possible to cancel your booking. Please do not travel to campus if you or a member of your party are displaying any symptoms of Covid-19.

Children and babies

Children and babies are eligible to attend however, regardless of their age, they will be included as a guest and will count towards the two guest limit for each graduate. Out of respect for other guests, we request that small children are taken outside the Marquee if they become unsettled during the ceremony so as not to disturb proceedings. Parents/carers are responsible for their children at all times whilst on campus and children must not be left unsupervised at any time.

Dogs

Dogs (other than assistance/guide dogs) will not be permitted at the graduation celebration events and should not be left in cars during the celebrations.

Data protection

In accordance with the Data Protection Act (2018), the Graduation Office can only discuss a graduate’s ceremony with the graduate.

Any contact details given during online booking will be used for graduation purposes.

Graduates who attend a graduation event will have their full name(s) and surname announced, as it is recorded in their official student record. If a graduate has a query about their name they should contact graduation@bathspa.ac.uk to make an amendment to their officially registered name. Names cannot be amended after an award has been made.

Graduates' names are also printed in full in the graduation programme, which is a public document given to all graduates at their ceremony. Programmes for those not attending an in-person celebration event are available upon request by contacting graduation@bathspa.ac.uk The names of all graduates eligible to attend the congregation will be printed alphabetically by surname under the heading of their award; there will be no indication of the classification of degree awarded.

Graduates should contact the Graduation Office by emailing graduation@bathspa.ac.uk to discuss any issues arising in relation to this use of personal information.

Debts

Outstanding tuition fee debts to Bath Spa University must be settled in full before an award certificate or transcript can be issued. If a graduate has a query about any debts, they should contact myfinance@bathspa.ac.uk

Filming and photography

Photography is not permitted during the ceremony, as this can be distracting to, and obstruct the views of others.

The University may have an official photographer present. Please note, footage may also be used for media publications and advertising as well as social media. All graduates and guests should be aware that they may feature in this footage. By registering to attend the graduation ceremony, both students and guests are giving permission for their image to be recorded and used in the manner described above.

Graduates should contact the Graduation Office by emailing graduation@bathspa.ac.uk to discuss any issues arising in relation to this.

Mobile Phones

Graduates and guests must ensure that their mobile phone are on silent or switched off during the celebration event.

Right to refuse entry

The graduate must be robed and seated prior to the start of the Graduate Celebration event. No graduate or guest will be allowed to enter a Celebration event once it has commenced.

Bath Spa University reserves the right to ask any person to leave the campus if their behaviour is disruptive to the proceedings.

Bath Spa University reserves the right to refuse entry to the Graduation Celebration events or campus.

Specific seating

The graduate agrees that any special requirements for guests and graduates such as wheelchair access, sight or sound facilities are submitted during the booking process to allow for appropriate seating allocation.

Unforeseen circumstances

Bath Spa University aims to provide Graduation Celebration events as advertised but reserves the right to make alterations to events if necessary, or in the case of unforeseen circumstances such as adverse weather conditions. In the event that an Graduation Celebration event has to be cancelled, rescheduled or postponed, the University will make every effort to contact graduates and in addition will announce information on the University website and via other channels available.

In booking to attend their graduation celebration event, students will be deemed to have accepted the above terms and conditions.

Glossary

Academic dress/robes

The collective term for the robe, hood and hat worn by graduates and academic staff.

Deferral

The process by which an invited graduate postpones their Graduation Celebration event attendance to a future event (at the discretion of the Graduation Office).

Eligibility

Eligibility depends on your degree being awarded at an Assessments board before the relevant graduation celebration event.

Graduate

A student who has been invited to attend a graduation celebration event.

Certificate

A document issued by the University to signify that a student has attained a specified level of academic achievement. The certificate bears the signature of approved officials, the University name, and details of the award.

Transcript

Document issued by the University that shows the modules that have been taken in each year of study; the assessment marks and grades for each module (where applicable); the total number of credits gained in each module taken; the final overall mark (where applicable) the total number of credits gained; the qualification awarded, degree classification (where applicable) and date of award.