F I N A N C E 

General Contact: dun.finance@auberge.com

To process expense reimbursement, you will receive an invitation from our Accounting team for a system called Ramp. Please remember to attach receipts on 8.5" x 11" sheets of paper and use a separate expense report for each Auberge property if you have gone on task force or have multiple properties under your scope of work. You will then submit the expense report to dun.ap@aubergeresorts.com, and submit all receipts via Ramp.

1. When talking to the vendor:

• Request they send their W9 and a New Vendor Form (Attached)

  • Important: Let the vendor know we cannot process payment until we receive these. 

• Please make them aware that we prefer Net 30 terms and to initiate payment via ACH from our end

  • It's against policy to allow vendors to automatically draft from our account - we will not provide our banking information for automatic withdrawal for any vendor

2. Send completed forms to dun.ap@aubergeresorts.com

3. If vendor sends credit applications:

• Please input any operational information (i.e. anticipated departmental volume/need)

• Send application to the Director of Finance via email.

  • Important: Michael DeCanio is the only one authorized to sign agreements with vendors/suppliers on behalf of The Dunlin - Send any applications/agreements to the Director of Finance and they will ensure they're filled out and signed by Michael.

4. If a vendor requests our W9:

•  Please forward the request to dun.ap@auberge.com.