Let’s see what’s possible — using the tools you already have.
HGVCentral™ is a ready-to-deploy solution built entirely on Google Workspace. It automates defect detection, alerting, and logging — so you stay compliant, proactive, and fully in control of your fleet’s safety.
Gmail
Google Drive
Mobile Capture App
Google Forms
Google Sites
Google Sheets
Gone are the days of drivers fumbling with paper checklists or trying to remember to report defects after a long shift.
HGVCentral puts the power of frictionless, instant defect reporting right in the driver’s hands, transforming the mandatory walkaround inspection into a smooth, reliable process.
Manual defect reporting is risky business. Most fleets rely on a messy mix of paper forms, inboxes, and spreadsheets.
That leads to:
Missed or delayed defect notifications
Faulty record-keeping and incomplete audit trails
Compliance issues with little warning
Drivers forgetting to report
Ops teams wasting hours chasing updates
And when something slips through the cracks? You’re exposed.
Plug In
Connect HGVCentral to your existing Google Workspace and form submissions — no setup stress.
Automate
Every time a driver submits a defect via form, the system checks for issues, logs them, and instantly alerts maintenance.
Track
Defects are logged to a shared report sheet with vehicle, driver, and issue details. No manual copying. No delay.
Instant alerts mean issues are never missed
Automates logging into a central report — with no admin needed
Uses Google Sheets, Forms, and Gmail — tools you already know
Easy to roll out across your team
Customisable for any fleet or compliance setup
Audit-ready reports, always up to date
No monthly subscriptions or complex systems to learn
A real-time Google Sheet defect log (report-ready)
Automatic emails to your maintenance team when a defect is submitted
Structured integration with Form
Driver notes captured alongside issue data
A clear, filterable report for reviewing trends and recurring faults
Full customisation
It’s a great fit for:
Fleet operators using wishing to utilise Google Workspace for vehicle checks
Transport managers wanting a reliable, automated log
Businesses needing proof of defect response
Admin teams tired of chasing drivers for details
It’s not ideal for:
Fleets without a regular defect reporting process
Teams not using Google Workspace or Gmail
See exactly how HGVCentral™ works
Ask specific questions about your structure
Understand how fast we can deliver clarity for your business
