Board meetings are held 10 times per year at a place and time to be determined by the Board. It is here that the business of the school is discussed and action taken to define the policies and some formal operational procedures for the school. All meetings are open to the public, agendas will be posted on the school’s website, and your participation is welcomed.
Matters discussed in executive session of any Board committee shall not be disclosed outside of executive session; however, they may be disclosed to any Board member, members of the committee, and to the Board at the Board’s request. Academy Charter School Governing Board members will follow the “Open Meeting Laws” when conducting Executive Sessions.
Executive Session topics are limited by law to the following:
Real or personal property purchase, lease or sale, CRS 24-6-402(4)(a)
Conferences with attorneys for the purpose of receiving legal advice, CRS 24-6- 402(4)(b)
Confidential matters under state or federal law, such as student academic records, CRS 24-6-402(4)(c)
Details of security arrangements, including defense against terrorism, CRS 24- 6-402(4)(d)
Negotiation strategy and instructing negotiators, i.e., contract negotiations, CRS 24-6-402(4)(e)
Personnel matters (individual employees or groups of employees but not Board members; this provision also does not apply to discussions of personnel policies not personal to particular employees), CRS 24-6-402(4)(f)(I & II)
Consideration of documents protected from disclosure under the Open Records Act, CRS 24-6-402(4)(g)
Discussion of individual students where the discussion would adversely affect the person or persons involved, CRS 24-6-402(4)(h)
Under the Bylaws, Article IV, Sections 5 and 6 and Article V, Section 4, the President shall, or at the request of any Governing Board member, include in the agenda of every regular or special meeting of the Governing Board a time for public comment. If no such time is included in the agenda, the Governing Board may invite public comment at its discretion. With respect to any proposed action, public comment must be permitted if any Governing Board member has commented.
The following rules will govern public comment at Governing Board meetings:
During public comment periods included in the meetings’ agenda, comment will be permitted from the floor, and from Governing Board members, in the order requested by the raising of hands and/or a sign-up sheet to be passed around at the start of the meeting.
When a motion is pending: (a) any Governing Board member desiring to speak at any time shall be given priority over members of the public, (b) public comment will be ruled out of order and terminated immediately unless it relates directly to the proposed action and is reasonably calculated to influence the Board’s vote on the pending motion. At the discretion of the President, one warning may be given before termination of the right to speak.
When public comment is invited by the Governing Board other than during public comment periods included in a meeting’s agenda, unless the Board directs otherwise, the President shall set the rules under which public comment will be received.
Any member of the public desiring greater opportunity for comment than is permitted at a Governing Board meeting shall be invited to (a) submit comments to the Board in writing, and (b) request that a member of the Board place the item on the agenda of a regular meeting. No Board member shall be required to comply with any such request.
The President will apply these rules at all meetings unless the Governing Board prescribes otherwise.
When possible, a motion should be in writing and circulated to Board members not less than two days prior to the meeting at which it is introduced. If a motion has not been so circulated, any Board member may raise that fact as a point of order, in which case passage of the motion shall require a two-thirds vote of the quorum present. No such point of order may be raised solely because a circulated motion has been amended after its introduction unless the amendment substantially changes the nature of the proposed action.
Upon conclusion of the discussion, the President shall ask if the Board is ready to vote. Absent any negative response, the President shall put the matter to a vote. At the request of any member, the Secretary in the form to be voted on shall read the motion. Following the vote, the President shall announce the result. This rule will supersede any inconsistent rule. Rules and procedures not inconsistent with this rule shall not be affected by this rule.
In public voting on any action, the President will ask those members in favor to say “aye” and those opposed to say “no”, after which the President will announce the result. If the result is in doubt, the President may require a roll call vote. At the request of any Board member, a roll call vote shall be taken.
Minutes will be kept of (a) any meeting of the Board, or (b) any meeting of an executive committee of the Board. For purposes of this requirement, an executive committee is any committee, which is authorized by the Board to act for the school. Such actions include but are not limited to entering into contracts, hiring and discharging employees, communicating on the school’s behalf with any outside party, or making any decision affecting the school’s programs, operations, students, employees, or facilities.
Minutes need not be kept of any meeting of a committee, which is not an executive committee unless three or more members of the Board, or a quorum of an executive committee of the Board, are present at the meeting.
Minutes need not be kept of any meeting of the school’s administrative staff or employees unless three or more members of the Board, or a quorum of an executive committee of the Board, are present at the meeting.
The minutes of a meeting will record the names of all members in attendance and absent, and the exact text of any action taken at the meeting. Any document distributed or mentioned at a meeting will be attached to the minutes of the meeting.
The person keeping the minutes of a meeting will sign them and state the title or capacity under which the person kept the minutes. Minutes will be distributed for approval at or shortly preceding the meeting at which the approval occurs. Minutes, as approved, will be posted on the School’s website.
Members of the Governing Board may participate in meetings remotely through video or telephone conference when in-person attendance is not possible. While remote participation allows members to stay informed and contribute to the discussion, it does not carry voting privileges.
Board members participating remotely may not vote on motions, resolutions, or other official actions taken during the meeting. In addition, remote participants may not vote to approve meeting minutes for meetings attended virtually. Only members physically present may cast votes.