At its regular July meeting, the Board shall adopt a Board calendar for the succeeding ten regular meetings. The calendar will constitute a partial list of agenda items for those meetings, which may not be modified except by vote of the Board. The time to be allotted to calendar items and all other matters involving agendas shall be determined in accordance with Article IV, Section 5 of the Bylaws.
Newly elected or appointed Board members shall be trained in a manner to be determined by the Board. Such training shall include, at a minimum, provision of a copy of the Policies and Procedures Manual, a copy of the current Bylaws, an introduction to the school’s records, including the minute books, and an explanation of the obligation of Board membership.
It is critical to good governance of the school that every member be present to vote and express opinions at every meeting of the Board. A member’s failure to attend any three successive Board meetings, or more than two meetings in any calendar quarter, without prior approval, whether regular or special, shall be good cause for removal from the Board under Article II, Section 7 of the Bylaws. Removal shall be based on Board vote. The Secretary shall communicate notice of removal in writing to the removed member. Within two weeks after receipt of such notice, the member may request reconsideration by the Board. At its next meeting following receipt of such a request, the Board, without any additional motion, shall reconsider the removal and upon the affirmative vote of the Board, the member shall be reinstated.
Except upon a unanimous vote of the remaining members, Board vacancies shall be filled within 60 days of the date on which the vacancy occurs, excluding school vacations. If the Board has not filled the vacancy by its last regular meeting before the expiration of such 60-day period, a committee shall be appointed at such meeting to hold a special election in accordance with Article II, Section 4 of the Bylaws and such election shall be held within 30 days.
Through survey, parents and staff will be asked to comment in writing on the performance of the Governing Board. The survey will be in a form to be prescribed by the Board. The Board will also perform a self-assessment in accordance with best practices and current laws.
It is critical to good governance of the school that Board members and their families meet their financial obligations to Academy Charter School, including payment of book fees, lunch fees, full-time kindergarten fees, and other fees or charges properly assessed by the school, fully and promptly. Failure to do so could create a conflict of interest, and would create an appearance that the non-paying member might not meet his or her fiduciary duty to act in the school’s best interest in other matters. Also, the Board believes that its members must act as models for the ACS community. Whenever a Board member fails to pay any such obligations when due, the Dean shall deliver written notice of non-payment as soon thereafter as is reasonably possible. A Board member’s failure to pay any such obligation within 15 days after receiving such notice, without prior approval, shall be good cause for removal from the Board under Article II, Section 7 of the Bylaws. Removal shall be based on Board vote. The Secretary shall communicate notice of removal in writing to the removed member. Within two weeks after receipt of such notice, the member may request reconsideration by the Board. At its next meeting following receipt of such a request, the Board, without additional motion, shall reconsider the removal and upon affirmative vote of the Board, the member shall be reinstated.
All Board documents and policies should be reviewed at least annually to reflect any updates or revisions. These documents include, but are not limited to:
Board Bylaws
Strategic Plan
Board Policy and Procedure Manual
Dress Code Policy
School Leader Succession Plan
School Leader Evaluation Guidelines and Matrix
Volunteer Contract
Parent and Student Handbook