ACS policies and procedures, as adopted by the Governing Board from time to time, shall be recorded and maintained by the Policy Chair, with the assistance of office staff, and posted on the School’s website. The book shall be known as the “Academy Charter School Policy and Procedure Manual” (P&P Manual).
The P&P Manual shall have a current table of contents listing, in a logical order designed by the Board to make the contents accessible, every policy and procedure contained therein.
A current copy of the P&P Manual shall be maintained in the school office and/or online and shall be a public document subject to inspection during regular school hours. Each Board member will be supplied with a current copy, and with updated material as adopted, and it shall thereafter be the member’s responsibility to maintain a current copy.
A motion to adopt or amend a policy or procedure shall be made in writing in a form prescribed by the Board. Every action of the Board that will result in any change to the P&P Manual shall be identified as such prior to the Board’s vote thereon. If an action already taken by the Board is thereafter proposed for inclusion in the P&P Manual, a separate vote shall be taken for that purpose.
The following outlines the changes made to the policy and procedures manual:
3/3/08 – Homework Policy revised and Wait List Policy amended.
6/26/08 – Student Conduct Guidelines revised and Dress Code Guidelines reformatted.
8/27/08 – Grammatical and typographical errors corrected.
1/31/09 – Wait List Policy amended, ACS Athletic Uniform section amended, and inclusion of Young Marines Uniform section with approved dates were added to the Dress Code Guidelines.
2/23/09 – Dress Code Guidelines updated and Dress Code Violations section amended.
4/29/09 – Dress Code Guidelines for Girls K-8 revised.
7/20/09 – Update of current curriculum, school closure procedures, lunch prices, homework expectations, attendance guidelines, volunteer responsibilities, and removal of teacher policies to the ACS Teacher Handbook.
1/25/10 – Update dress code for Spirit wear.
5/9/11 – Update to Dress Code Guidelines updated and amended.
8/8/11 – Added New “Name Use” Section under Communication.
9/23/12 – Added Social Media Policy, Anti-bullying policy, and adjusted start/end times.
6/23/13 – Update to Dress Code Guidelines socks and shoes.
7/26/13 – Update number of students in History of Academy Charter School, Academy Charter School Today; Update to conform with procedures already in place: Educational Program and Academic Expectations, Program Evaluation, Student Conduct, ACS Expectations, Dress Code Guidelines, Attendance, Volunteer Requirement Parent, Contract Between Parent and Academy Charter School, Communications, Daily Schedule, Lunch, School Closure Procedures, Arrival and Dismissal Procedures, and Carpool Information.
6/23/14 – Update air policy, grading policy, added new cell phone policy.
11/14/16 – Update policies to align with the newly approved Governing Board bylaws, and to reflect the new terminology for the Deans/School Leaders. Updated the shoe, sock, sweatshirt, and legging dress code policy.
1/17/16 - Update to Governing Board Section, added new technology section.
1/2019 - Updated nail polish color for girls K-8, added athlete dress code section, added back in the dress code violation section (was previously erroneously omitted), updated the hoodie/sweatshirt section, updated school hours and carpool times/procedures, added school leader succession plan, added executive session rules, revised the homework and grading policy.
1/13/21 - Rewording of Legging policy, correction of colors under Hoodies and Sweatshirts, qualifying language added to casual dress shoe height, added section 7.16.7, updated athlete dress code section, added new student acceleration policy, added school leader evaluation timeline and matrix, added student data privacy policy (approved 11/17).
3/10/21 - Added the updated election procedures.
8/27/21 - Updated Dress Code Section under shoes and shirts; clarified slip-on athletic shoes and decorations on shirts.
9/15/21 - Dress Code Violation Policy updated.
4/20/22 - Updated Dress Code Policy to reflect changes and/or clarifications to: polo shirt collars, shirts under jumpers, uniform leggings, hoods on jackets/hoodies/pullovers, DOC dress/shirt types, DOC ripped jeans, DOC outerwear and loungewear, athletic wear on game days, hair accessories, sock length, shoe sole height, body art and nails-colors, length and type.
7/1/22 - Removed references to Academy Kids and added Homework Club.
5/16/23 - Updated parent volunteer language from required to requested.
7/14/23 - clarified language for pockets from “Four pockets or less at the waistline, no flaps” to “Four interior pockets or less at the waistline, no exterior pockets or flaps”. approved 4/21/23
4/9/24 - Updated sections 2.2.7 late policy, 4.3 attendance, 4.3.2 excused absences, 4.3.3 unexcused absences, 4.3.4 extended absences, 4.3.5 suspension absences, 6.3.1 discipline policy and 7.8 volunteer commitment
5/8/24 - Updated Dress Code Violation Policy to mirror school suspension policy, updated dress code policy to reflect changes to skirt hems, dress shoe color and dress of choice shoe sole height
9/17/24 - Updated Dress Code Policy as it relates to hairstyles per HB 24-1451
6/19/25 - Corrected numbering schema.
6/19/25 - Added sections 4.3.7 Minimum Attendance Requirements, 4.9.3 Third Party Deliveries, 7.1.6 Virtual Attendance